Receipt storage book: Receipt Organizer | Etsy

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RECEIPT STORAGE BOOK – Expenses Organiser/Filing Book/Budget Tracker -12 Pockets

Posting to: United Kingdom

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Write ‘n Stick Receipt Books – 200 ct.

– 3 pk.

The repositionable adhesive on Write ‘n Stick® Receipt Books (200 ct. – 3 pk.) allows you to stick your receipts virtually anywhere so they will not get lost.

What Are the Features of Write ‘n Stick Receipt Books?

These cash receipt books are spiral-bound on carbonless paper. This allows you to make a clean, legible duplicate copy of receipts without the mess caused by carbon paper. In addition, carbonless paper is biodegradable and stainfree. Because the copies are made at the same moment they’re written, that means saves you time spent copying things over by hand.

The repositional adhesive sheets are consecutively numbered within each receipt book. Because of its features, this cash receipt book can help you organize a home business or retail store, and keep your records handy for further reference.

What Are the Best Practices for Handling Receipts?

Using a business receipt book like Write ‘n Stick Receipt Books is the first step towards being organized at tax time. Make sure you keep all your receipts so that they’re available in case of an audit. Make notes upon your receipts noting the business purpose of the expense, if it’s not obvious. Scan your receipts, such as those from a paper receipt book, into a computer and keep them for six years, and make sure to maintain a backup of that information.

You can also keep a daily business journal that keeps tracks of expenses, sales and more. Detailed receipts are better to keep than simply canceled checks or bank statements.

About Adams

Adams produces expert-approved business, tax and legal forms to help you do it yourself (DIY) from your home. One of a family of brands owned by TOPS, which makes notebooks and legal pads. The company has been making office products since 1870, when William Burger Boorum and George L. Pease launched the Boorum & Pease partnership to create a blank-book manufacturing plant in the U.S. Of all the companies that would later join to become partof TOPS, Boorum & Pease was launched the earliest.

TOPS today is the leading manufacturer of office supplies, from small receipt books to recipe books, and it makes its products in the USA.

Busy B Budget Book Monthly Budget Planner with Receipt Storage Pockets

halocharityevents.com Busy B Budget Book Monthly Budget Planner with Receipt Storage Pockets Personal Organisers Calenders, Planners & Personal Organizers

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Handy monthly pockets for receipts and stuff, – there is space in each month to record income and outgoings, Time to balance your budgets, undated, Busy B Budget Book – Monthly Budget Planner with Receipt Storage Pockets: Office Products, Great prices on your favourite Office brands plus free delivery and returns on eligible orders, Dedicated Christmas section for extra planning, plus Savings and Holidays, this priceless book helps you take change of your money matters, Elastic strap keeps everything in place with a ribbon page marker & pen loop. With space for incomings and outgoings, Running from January – December.



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Busy B Budget Book Monthly Budget Planner with Receipt Storage Pockets

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Busy B Budget Book Monthly Budget Planner with Receipt Storage Pockets

Busy B Budget Book Monthly Budget Planner with Receipt Storage Pockets

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TOPS Money Receipt Book, 3-Part, Carbonless, 4/PG, 100 ST/BK

TOPS Money Receipt Book, 3-Part, Carbonless, 4/PG, 100 ST/BK

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$20.27

Must be purchased in multiples of 10 books

3-part carbonless receipt book – 100 receipt sets per book (four receipts per page). Perforated pages. Original receipts are white in color; copies are canary and pink.Bound book for archiving of duplicate.Consecutively numbered receipts in each book. Wraparound cover.Size: 11″ x 7-5/8″; detached: 2-3/4″ x 7-1/8″.

Available in increments of 10

  • 100 receipt sets per book (four receipts per page)
  • 3-part carbonless (white, canary, pink paper sequence)
  • Consecutive numbering of receipts in each book
  • Wraparound cover attached to back to place between sets
  • Perforated pages for easy removal
  • Bound book for archiving of duplicate
  • Size: 11″ x 7-5/8″; detached: 2-3/4″ x 7-1/8″
More Information
Item # TOP 46808
Length 7. 63
Width 11
Height 0.25
Color White
Templates Available N
Load Style N/A
Demo Address N/A
Paper Weight 15 lb.
Acid Free N/A
Dimensions N/A
Cover Yes
Page Count 25
Sheet Count 25
Backing 24 pt.
Perforated N/A
Perforation Type NA
Primary Page Coloring White
Number of Sheets per Pad N/A
Number of Sheets per Pack N/A
Pages Numbered No
Pages Consecutively Numbered Yes
Hole Punched No
Cover Weight Thickness 8
Printed Front and Back No
Form Type Receipt
Number of Columns N/A
Forms Per Page 4
Number of Entry Lines N/A
Form Quantity 100
Sections N/A
Duplicate Page Coloring Canary
Triplicate Page Coloring Pink
Detached Form Size 7. 125 x 2.75
Sheet Size 11 x 7.625
Form Duplicate Carbonless
Number of Forms Per Page 4
Number of Sets per Book/Package 100
Ink Color on Form Blue
Hole Punch Location N/A
Compatible With: N/A
CD Included No
Wrap-around Cover Yes
Stub No
Time Clock Compatibility N/A
Self-Seal No
Time Increments N/A
Corner and Spine Color N/A
Cover Texture N/A
Cover Interior Printing N/A
Book Size N/A
Format N/A
Ribbon Bookmark N/A
Purchasing Quantity Must be purchased in multiples of 10 books

©2021 TOPS Products LLC.

The Best Apps for Managing Receipts [2021]

Maybe you’re getting audited by the IRS, and the whole thing hinges on a $50 receipt, like in that one episode of Seinfeld. Or maybe you’re just trying to reimburse an employee for an expensive Uber ride they had to take.

But you can’t do any of these things, because you keep all of your records in a messy desk drawer, and you’ve lost the receipts for all of them. It might be time to invest in a receipt scanner app.

Here we’ll go over everything you need to know about receipt digitization apps: why you should incorporate them into your business, how they work, and which one is the best fit for your business.

What are receipt management apps?

Receipt scanning apps photograph and create digital versions of your receipts, which you can easily retrieve from a digital filing system.

Most of them work roughly the same way. You download them onto your phone, use them to take pictures of your receipts, and then the app’s OCR (Optical Character Recognition) technology digitizes all of the text and numbers on those receipts and stores digital versions of them in a filing system.

These “smart receipts” are harder to lose and easier to retrieve, because you can quickly search for them with keywords and filters.

Why should I download one?

Digitizing your receipts removes a lot of the hassle involved in your recordkeeping operation. Regularly scanning and storing your receipts means that:

  • When tax time comes, you won’t spend hours sorting through a pile of crumpled receipts wondering whether that $13 parking charge was for a client meeting or a date.
  • You won’t miss any valuable tax write-offs.
  • You’ll know exactly where your money is going every month—so you can cut spending where it’s getting out of hand.

Due to the Period of Limitations, the IRS also technically requires you to hold on to receipts for significant expenses (i.e. larger than $75) for at least three years.

Digitizing your records is also a great way to avoid accidentally tossing them in a move or an overzealous fit of spring cleaning. Plus, let’s not forget that paper records can fade, and are susceptible to damage. Telling the IRS that “the dog ate my tax records” simply won’t fly.

What are the best receipt-scanning apps?

Lots of accounting and expense tracking apps offer digital scanning capabilities, but here we’ll focus on the most popular solutions: QuickBooks, Expensify, Bench, Receipt Bank, and business record scanners.

QuickBooks: For the accounting-savvy business

QuickBooks offers a receipt-scanning function that plugs into the rest of the app’s powerful suite of accounting tools, allowing you to scan receipts, create expense reports, do your bookkeeping and create financial reports and statements all in one dashboard.

QuickBooks has more features than any other expense trackers in this list, and also requires the most knowledge, time, and effort to operate. If you’re unfamiliar with accounting, you might find QuickBooks frustrating.

But if you’re a QuickBooks pro, have a dedicated admin employee who’s willing to learn, and already use QuickBooks for your accounting, it’s definitely a worthy option.

Platforms: Android, iOS, web browser

Price: Starts at $12/month

Expensify: For the business traveller

If you work remotely or regularly have meetings in different parts of the world, you know post-trip expense tracking is a nightmare. Using Expensify means you can stop stuffing receipts into your luggage while you’re on the go. Snap pictures of your paper receipts with your mobile device, submit and be done with them.

Expensify also automatically imports receipts from ridesharing services like Uber and Airbnb, and also has a function for managing mileage tracking. Use the company credit card a lot? Expensify will import those expenses automatically from your card so you don’t have to go through your statements at the end of each trip. If you’re looking for an app for tracking employee travel expenses, it’s hard to beat Expensify.

Platforms: Android, iOS (iPhone), web browser

Price: Starts at $4. 99/month

Bench: For hands-off expense tracking and bookkeeping

Is money management and accounting not really not your thing? Bench can take it off your hands entirely.

In addition to letting you upload all of your receipts and store them in the Bench app, Bench will also take care of all your bookkeeping for you, importing, reviewing, and categorizing all of your expenses every month.

We’ll help you track your expenses and send you financial reports monthly so you can understand your finances better than ever. Then at tax time, we work with your accountant to deliver all the financial info they need to file your taxes.

If you’re looking for a hands-off expense tracking solution, it’s hard to beat Bench.

Platforms: iOS (iPhone), web browser

Price: Varies by your business needs. See our pricing page for more details.

Receipt Bank: if you’ve got lots of receipts

Receipt Bank lets you digitize and store your receipts in pretty much any way imaginable. You can do it using a mobile app, via web browser, via email, or automatically by hooking your credit card up to the app. It also automatically imports receipts from PayPal and Dropbox, and lets you take photos of multiple receipts at a time.

Receipt Bank also integrates with most popular accounting software, including Xero, QuickBooks, FreshBooks and Sage One.

The only downside to Receipt Bank is that it won’t let you manually input receipt information, which can be a hassle if you don’t have the receipt in front of you.

But if you’re looking for an app that can ingest a lot of receipts quickly, in every way imaginable, Receipt Bank is the app for you.

Platforms: Android, iOS (iPhone)

Price: $14.99.month

The Kodak Alaris: for the high-volume scanner

If you’ve got a large or quickly-growing business with a lot of paperwork to deal with, you might consider investing in a dedicated business document scanner, like the Kodak Alaris.

These machines can process large numbers of documents at once. And they do more than just receipts: they can scan and digitize invoices, letters, legal documents, and anything else you might want to store away for later. The Alaris in particular can also take care of the filing process for you, saving you hours of work.

Platforms: Desktop

Price: Starts at $403.49 USD

Expense-tracking alternatives

If you don’t process a particularly high volume of receipts, you might be able to get away with one of these low-tech, near-free solutions:

Excel or Google Drive

Spreadsheets are the tried and true method of tracking your expenses (for free)—provided you don’t mind a bit of data entry work. Just find a good bookkeeping Excel template and make sure to update it at least once a week.

The great thing about Excel is, once you’ve entered all your transactions, you can generate reports and start getting insights about what those numbers mean. For example, if you use the Bench Income Statement template, your transactions will turn into a handy income statement sheet, showing your profit and loss over a certain period.

Evernote receipts

In addition to letting you save receipt photos and voice memos, Evernote’s “receipts” extension lets you create budgets, save detailed expense reports, and gives you all kinds of powerful categorization and filtering tools that make retrieving old receipts easy. If you’re already an Evernote user, you’ll definitely want to check out receipts.

The camera on your smartphone

The IRS accepts digital copies of documents as long as they’re identical to the original copies. (This means you must be able to produce a printed, legible copy of the document for them upon request.)

If you’re not worried about organization and simply refuse to download a dedicated receipt tracking app, you might be able to get away with simply taking a photo of your receipt and storing it on your phone.

It’s not a pretty solution, and you’ll have a tough time retrieving old receipts without the powerful OCR functionality that some of the apps above use, but it’s better than having no backup at all.

4 Best Receipt Scanning Apps for Small Businesses

6 Min. Read

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  3. 4 Best Receipt Scanning Apps for Small Businesses

Forget about saving and filing receipts. These apps make it easy to scan receipts for your small business on the go using your smartphone and automatically add the data to your accounting program. There’s no need to manually enter data or juggle receipts in bulky envelopes.

Your savings will thank you — as not only do receipt scanning apps make it that much easier to keep track of your payments, but you’re also likely to add to your tax deductible income come tax time. Start spending the amount of time you deserve doing the things you love, without worrying about the amount of receipts that you will have to keep a hold of.

We’ve listed the three best receipt scanning apps that are easy to use, will save you time and make tax season a snap. With helpful hints and streamlined software options, these are the best of the best receipt scanners that will make keeping track of transactions an absolute breeze.

No more piles of paperwork or expensive accounting solutions. Now you can take charge of your finances and start building your business up with ease. Start keeping track of your expenses without the hassle, from business lunches to business trips and anywhere in between.

Once you start automating your accounting, you can free up your time to get back to business. Save yourself time and hassle and start making the best decisions for your company.

FreshBooks is made for small business owners like yourself, so it’s easy to use and easy to love.

In this article, we’ll cover:

1. FreshBooks App

Scan receipts on the go with this free mobile app. You’ll need to open a FreshBooks account to use it but you can get a free 30-day trial. FreshBooks is powerful cloud accounting software built for small business owners, not accountants, so it’s extremely simple to use, as is the app.

The mobile receipt scanning app ensures that you can keep track of payments from wherever you are. Instead of keeping all of your receipts in a bulky mess to add up manually, it makes organizing your transactions an absolute breeze.

This digital receipt app lets you snap a photo of your receipt with your phone, add a category (to help you come tax time) and input crucial details like vendor, purpose of the expense, taxes and the grand total. You can also mark the expense as billable.

With a receipt scanning app, you can forget about manually inputting your expense details. It takes care of the numbers for you, so that you can focus on taking care of yourself. Simply take a photo of your receipt, fill in the important details and leave the rest to FreshBooks.

This data will then be added to your expenses and synced with all your other devices including other mobile devices and your desktop.

The app also has plenty of other features, like the ability to create and send invoices on the go, get updates on when clients view or pay invoices and manage expenses.

2. Expensify

Expensify is an expense reporting app that integrates seamlessly with your FreshBooks cloud accounting software. Get more control over your expenses reporting and approval process with Expensify.

This mobile app lets you easily import expenses from your business credit card and create expense reports on the go. Expensify also lets employees create expense reports within the app that owners can approve and pay within the app as well.

It also acts as receipt scanner software with SmartScan capability. Snap a photo of the receipt with your smartphone and the app will capture all the important details and add them to your list of expenses. You can also email digital receipts to an Expensify account to add the expense or use a Chrome extension to do the same thing.

Scanning receipts is the easiest way to keep track of your finances. Instead of convoluted filing systems and old boxes filled with faded receipts, you can keep track of your spending in an easy-to-use, accessible format.

Expensify is a budget-friendly option for small businesses as it’s only $5 per month for each user. It works well for small businesses that have a lot of expenses and want to avoid manual entry or for small businesses that need an easy way to reimburse employees.

3. Abukai

Abukai is another great time-saving receipt app for business. With Abukai, you don’t need to manually input data from your receipts, categorize your expenses or worry about exchange rates—the app does it all for you.

Abukai supports iPhone, Android and BlackBerry devices. Take a photo of the receipt and press “submit.” Abukai takes care of the rest by adding an expense entry with the category, date, vendor and any other relevant information from the receipt plus an image of the receipt.

The app is also known for accurately reading all types of receipts, including foreign receipts, and doing up-to-date currency conversion for you. It’s also simple to use, user friendly and intuitive and won’t create more work for you in the end. It’s great for beginners.

Abukai also integrates seamlessly with your FreshBooks cloud accounting software and will post these expense entries to FreshBooks for you.

The app has a free version as well as a free trial of its corporate plan which is $99 per year per user. There’s also a $49 one-time setup fee.

4. MMC Receipt

MMC Receipt is a receipt capturing app which captures, processes and categories all your receipts instantly using OCR and machine learning so you can stop spending time on manual data entry.

Customers can add unlimited receipts, unlimited users and have unlimited storage of data in a simple monthly plan with no hidden charges.

We swear by the quick turnaround time of 5 minutes and the accuracy with which we process your receipts including multi currency data.

You can also take advantage of recording each and every line item in the transaction so you always have accurate data.

MMC Receipt integrates with FreshBooks allowing you to record expenses real time through receipt capturing and categorizing them instantly using OCR and Machine Learning.

People also ask:

Receipt Scanning Apps for iPhone

The three best receipt scanning apps for iPhone are:

Click on an option to learn more.

Receipt Scanner App Android

The three best receipt scanner apps for Android are:

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90,000 Do I need to keep receipts, how much and how to do it correctly?

Acquiring check – is it necessary or not?

Discussions about whether a fiscal receipt is needed for online payment and whether there is a need to save it has been going on since the beginning of the 2000s. In 2003, Law No. 54-FZ was adopted, which determined the use of cash registers when paying for goods or services with a bank card or cash. But this law did not take into account the main thing: technologies are constantly being updated, in particular, the possibility of online payment appeared not so long ago.Until 2016, under this law, a fiscal check was not required when transferring funds directly to a firm’s account.

However, in 2016, federal law No. 290 was issued, in which it is written in black and white that a check is required for any method of payment, including when it comes to paying out winnings on lottery tickets and receiving paid content (games, books, software etc.)

Therefore, at present, checks are definitely needed for acquiring.However, not all of them need to be stored for many years.

How long should fiscal receipts be kept?

All primary cash documents by law must be retained for 5 years. This rule has been in effect since 2007.

Meanwhile, there is an exception in the law for copies of sales receipts and used cashier’s receipts: they have a shelf life of only 10 days. A financially responsible person is in charge of storing checks for acquiring. It should be borne in mind that Z-reports from cash register (including from POS terminals) refer to primary documents, the storage period of which is 5 years.

Within the framework of a standard acquiring agreement, the storage period for checks and all documents confirming the fact of a transaction or expenses is provided for – 3 years. In this case, checks (slips) are transferred to the bank no later than within 3 days from the date of receipt of the request from the bank.

And why do you need to keep checks?

First of all, the company itself needs it. Neatly saved receipts will help you avoid a fine from the tax office, come in handy for resolving disputes with clients, for refunding money, and in some cases for checking the status of a payment.

In addition, the bank with which an acquiring agreement has been concluded has the right to demand that all slips be sent to its office for a certain period or a specific date. With the correct storage of receipts, it will take you very little time.

How to store receipts correctly?

Modern cash registers usually print receipts on thermal tape. Data printed on such a tape will fade completely over time and nothing can be done about it. So that all important information does not disappear after a while, you must follow two simple rules.

  • Photocopy receipts. In this case, the original is attached to the copy, which is certified by the person in charge and the seal of the company. Even if the check is completely faded, in this form it is still valid. It is also necessary to attach a certificate-report in the form of KM-6 to the Z-report.
  • Place receipts in a certain place, for convenience, divide them with bookmarks by day or month.

Transfer of slip-checks to the bank

Reconciliation of the results for the POS terminal occurs daily.The acquiring bank receives all the information on the transactions performed. At the same time, the bank can send a request to provide a slip-check and clarify the details of the operation – as a rule, to prevent fraud on the part of buyers.

Storage of cash register receipts and slips

How long are checks from the bank terminal kept in the organization? The receipts for each purchase and the final receipt for the shift?

Art.1.2 of the Federal Law of the Russian Federation of 22.05.2003, No. 54-FZ “On the use of cash registers in the implementation of cash payments and ( or ) settlements using electronic means of payment” obliges all organizations and individual entrepreneurs with their settlements use cash registers ,

At the same time, means acceptance or payment of funds with using cash and ( or ) electronic means of payment for goods sold, work performed, services rendered, acceptance of bets and payment of funds in the form of a win activities for the organization and conduct of gambling, as well as the receipt of funds when selling lottery tickets, electronic lottery tickets, accepting lottery bets and paying out money in the form of a prize when carrying out activities for organizing and holding lotteries.

When making a settlement, the user is obliged to issue a cash register receipt or a strict reporting form on paper and (or) if the buyer (client) provides the user with a subscriber number or e-mail address, send a cash register receipt or a strict reporting form in electronic form to the buyer (to the client) to the provided subscriber number or e-mail address (if it is technically possible to transmit information to the buyer (client) in electronic form to the e-mail address) (p.2 tbsp. 1.2 of Law No. 54-FZ).

Note that according to cl. 19 Art. 3 of the Federal Law of 27.06.2011 No. 161-FZ “On the National Payment System”, the electronic means of payment is a means and (or) a method that allows the client of the money transfer operator to draw up, certify and transmit orders in order to implement transfer of funds within the framework of the applied forms of non-cash payments using information and communication technologies, electronic storage media, including payment cards , as well as other technical devices.

According to clause 1.4 of the Regulation on the issue of bank cards and on transactions performed using payment cards , approved by the Central Bank of the Russian Federation of 24.12.2004 No. 266-P, bank cards are types of payment cards as instrument of non-cash payments .

Despite the fact that payments by credit cards refer to non-cash payments with customers, Law No. 54-FZ obliges the use of CCP in the implementation of this type of payments .

When making a transaction using a payment card, documents are drawn up on paper and (or) in electronic form.

A document on transactions using a payment card is the basis for making settlements for these transactions and (or) serves as confirmation of their completion.

The basis for drawing up settlement and other documents to reflect the amounts of transactions performed using payment cards in the accounting of settlement participants is , the register of transactions or the electronic journal .

Writing off or crediting funds for transactions made using payment cards is carried out no later than the working day following the day the register of transactions or electronic journal is received by the credit institution.

Clause 6 of the Regulations on the registration and application of cash register used by organizations and individual entrepreneurs , approved by Decree of the Government of the Russian Federation No. 470 dated July 23, 2007, it was established that when printing a cash register receipt with payment on a payment card cash register equipment must, in addition to the cash register receipt, provide printing of a document confirming the fact of settlement using a payment card.

In this case, device for reading information from payment cards must be part of the KKT or provide input into it of information about the payment made using the payment card.

That is, when paying for the goods with a payment card, the buyer must be issued a cashier’s receipt and a slip .

The second copy of the slip remains with the seller .

Art. 1.1 of Law No. 54-FZ, it is established that cash register receipt is a primary accounting document , generated in electronic form and (or) printed using CCP at the time of settlement between the user and the buyer (client), containing information about the settlement, confirming the fact of its implementation and meeting the requirements of the legislation of the Russian Federation on the application of CCP.

According to Regulation No. 470 , control tape is primary accounting document , executed by KKT on paper or electronic media, containing information about KKT and cash payments and (or) settlements using payment cards .

P. 11 Regulations on the use of cash registers in the implementation of cash settlements with the population , approved by the decree of the Council of Ministers – the Government of the Russian Federation of 30.07.1993 № 745, it was established that on all cash registers , the control tape is mandatory, and for each cash register a cashier-operator’s book, certified by the tax authority, is kept.

Control tapes, the book of the cashier-operator and other documents confirming the execution of cash settlements with buyers (clients), must be kept within the time limits established for the primary accounting documents, but for at least 5 years .

Primary accounting documents , accounting registers, accounting (financial) statements, audit reports on it are subject to storage by economic entities for periods established in accordance with the rules for organizing state archiving, but at least 5 years after the reporting year (Art. 29 of the Federal Law of 06.12.2011, No. 402-FZ “On accounting” ).

The Ministry of Finance of the Russian Federation also reports that cash receipts are recognized as for tax accounting purposes as primary accounting documents confirming the actual implementation of costs for the purchase of goods (works, services) for cash (letter of 17.09.2008 No. 03-03-07 / 22).

According to clause 4.4.1 of the Guidelines for the use of electronic control tapes protected in cash registers , approved by the Protocol of the State Interdepartmental Expert Commission on cash registers dated June 25, 2002 No. 4 / 69-2002, KKT must ensure the formation of at the request of of the following reports on information registered in the protected electronic control tape :

– report on the closure of shifts in the specified date range;

– report on the closure of shifts in the specified range of shift numbers;

– shift totals by shift number;

– report of activation results;

– document by PDA number;

– control tape by shift number.

Clause 4.5.1 of the Methodological Instructions stipulates that reporting documents specified in clause 4.4.1, are printed by CCP on receipt tape or slip form in a standard format regulated by the technical requirements for CCP.

At the same time, clause 2 of Regulation No. 470 determines that control tape is a primary accounting document executed by CCP on paper or electronic media, containing information about CCP and cash settlements and (or) payments using payment cards.

In accordance with clause 14 of Regulation No. 470, documentation related to the production, sale, technical support, acquisition, registration, commissioning, operation and decommissioning of cash registers, as well as used control tapes, fiscal memory drives and firmware, providing non-correctable registration and volatile long-term storage of information, must be stored for at least 5 years from the date of their end of use .

Thus, the Federal Tax Service of the Russian Federation explained in a letter dated August 24, 2015 No. AS-4-2 / ​​14893, the norms of Regulation No. 470 allow the possibility of storing data contained in the control tape in electronic form .

Therefore, the organization can store the control tape on an electronic medium (electronic control tape protected), subject to clause 14 of Regulation No. 470 and ensuring that the reports specified in clause 4.4.1 of the Methodological Instructions are generated at the request of the tax authorities.

At the same time, Standard rules for the operation of cash registers in the implementation of cash settlements with the population , approved by the Ministry of Finance of the Russian Federation No. 104 on August 30, 1993, continue to operate.

In clause 6.4 of the Model Rules … it is indicated that used cashier’s checks and copies of sales receipts are kept by the materially responsible persons for at least 10 days from the date of sale of goods on them and checking the commodity report by the accounting department.

Used control tapes are stored packed or sealed in the accounting department of the company within 15 days after the results of the last inventory are taken and signed, and in case of shortage, until the end of the consideration of the case.

After the expiration of the established storage period, used cash receipts, copies of sales receipts, control tapes, printouts are handed over to organizations for the procurement of secondary raw materials according to the act of their write-off (destruction).

But following this document is now dangerous .

After all, as we found out, both the cashier’s check and the control tape are recognized as primary accounting documents and, therefore, they are subject to the general storage period of primary accounting documents.

The Federal Tax Service of the Russian Federation also insists that at present organizations and individual entrepreneurs using KKT are obliged to keep a paper control tape for the period specified in cl.14 of Regulation No. 470 (that is, for at least 5 years ) (letter dated 21.01.2014, No. ED-4-2 / ​​665 @).

At the same time, the organization can store the control tape on an electronic medium (electronic control tape protected), subject to paragraph 14 of Regulation No. 470 and ensuring the formation, at the request of the tax authorities, of the reports specified in paragraph 4.4.1 of the Methodological Instructions (letter from the Federal Tax Service of the Russian Federation dated 24.08 .2015 No. AS-4-2 / ​​14893).

90,000 Why do cashier receipts fade and how to save purchase information?

Policy of LLC “Yarus” in relation to the processing of personal data

LLC “Yarus”

Legal and business address:

Actual address: 115280Moscow, st. Leninskaya Sloboda, 19, building 4

Legal address: 117292, Moscow, Nakhimovsky prospect, 52/27, room B

1. General provisions

1.1. This document (hereinafter referred to as the Policy) defines the goals and general principles of personal data processing, as well as the measures taken to protect personal data at Yarus LLC (hereinafter referred to as the Operator). The Policy is a publicly available document of the Operator and provides for the possibility of familiarization with it by any person.

1.2. The policy was developed in accordance with and on the basis of the Constitution of the Russian Federation, Federal Law of 27.07.2006 N 152-FZ “On Personal Data”, Federal Law of 22.05.2003 N 54-FZ “On the use of cash registers when making cash payments and (or) settlements using electronic means of payment “, as well as other regulatory legal acts of the Russian Federation, local acts of LLC Yarus.

1.3. The policy is strictly implemented by the managers and employees of all structural divisions and branches of Yarus LLC.

1.4. The Policy applies to all personal data of subjects received and processed by Yarus LLC using automation tools and without using such tools.

2. Definitions

2.1. Personal data – any information relating directly or indirectly to a specific or identifiable individual (subject of personal data).

2.2. Personal data processing is any action (operation) or a set of actions (operations) with personal data performed using automation tools or without using such tools.Such actions (operations) include: collection, receipt, recording, systematization, accumulation, storage, clarification (update, change), extraction, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, destruction of personal data.

2.3. Personal data subject – any person whose personal data is processed by the operator of personal data.

2.4. The operator of personal data is Yarus LLC.

3. Processing of personal data

3.1. The processing of personal data is carried out taking into account the following requirements:

– only personal data that meet the purposes of their processing are subject to processing;

– the content and volume of processed personal data must comply with the stated processing objectives;

– the processed personal data should not be redundant in relation to the stated purposes of their processing;

– when processing personal data, the accuracy and sufficiency of information in relation to the purposes of processing personal data must be ensured.

3.2. The content and volume of the processed personal data are determined based on the statutory goals of the Operator’s activities, on the basis of and in compliance with the requirements of the legislation of the Russian Federation, including the Federal Law of May 22, 2003 N 54-FZ “On the use of cash registers when making cash payments and (or) settlements using electronic means of payment “.

3.3. The main categories of personal data subjects, whose data is processed and / or can be processed by the Operator in accordance with the purposes of their receipt, include individuals:

  • persons who were and were in labor and civil law relations with the Operator and / or the counterparties of the Operator;
  • 90,029 candidates for vacancies;

  • persons who have a civil law contractual relationship with the Operator, or are at the stage of pre-contractual or completed relationships of a similar nature;
  • 90,029 persons who provided their personal data in the course of interaction with the Operator, including by connecting to the services of the Operator and / or signing legal documents with the Operator.

3.4. For the specified categories of subjects, information may be processed, including those requested on the services of the Operator, including but not limited to: surname, name, patronymic; year, month, date of birth; place of birth, address; marital status; social status; property status; education; profession; income; TIN, SNILS, contact information (phone number, address, e-mail address, etc.), as well as other information required for processing purposes.

3.5. The operator has the right to process personal data of subjects, including in the following ways:

collection, recording, systematization, accumulation, storage, clarification (update, change), extraction, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, destruction of personal data.

3.6. The operator processes personal data using automation tools and without using automation tools.

3.7. The processing and storage of personal data is carried out no longer than the purpose of processing personal data requires, if there are no legal grounds for further processing.

4. Measures to ensure the security of personal data

4.1. The operator takes technical and organizational security measures in order to protect personal data from accidental or illegal destruction, loss or alteration, as well as from unauthorized disclosure or access to personal data.

4.2. To prevent unauthorized access to personal data, the Operator applies the following organizational and technical measures:

  • appointment of officials responsible for organizing the processing and protection of personal data;
  • limitation of the list of persons with access to personal data;
  • organization of accounting, storage and circulation of information carriers;
  • checking the readiness and effectiveness of the use of information security tools;
  • delimitation of user access to information resources and software and hardware for information processing;
  • registration and accounting of actions of users of information systems of personal data;
  • use of means of protection and means of recovery of the personal data protection system;
  • organization of access control to the territory of the Operator, protection of premises with technical means for processing personal data.
5. Rights of subjects of personal data

5.1. The subject of personal data decides on the provision of his personal data and agrees to their processing freely, of his own free will and in his interest. Consent to the processing of personal data can be given by the subject of personal data or his representative in any form that allows to confirm the fact of its receipt, unless otherwise provided by the legislation of the Russian Federation.

5.2. The subject of personal data has the right to withdraw consent to the processing of personal data by sending a corresponding written request to the Operator.

5.3. The subject of personal data has the right to receive information regarding the processing of his personal data, including information containing:

  • confirmation of the fact of personal data processing by the Operator;
  • legal grounds and purposes of personal data processing;
  • purposes and methods of processing personal data used by the Operator;
  • name and location of the Operator, information about persons (except for employees / employees of the Operator) who have access to personal data or to whom personal data may be disclosed on the basis of an agreement with the Operator or on the basis of federal law;
  • processed personal data relating to the relevant subject of personal data, the source of their receipt, unless another procedure for submitting such data is provided for by federal law;
  • 90,029 terms of processing personal data, including the terms of their storage;

  • the procedure for the exercise by the subject of personal data of the rights provided for by the Federal Law “On Personal Data”;
  • information on the performed or expected cross-border data transfer;
  • name or surname, first name, patronymic and address of the person who processes personal data on behalf of the Operator, if the processing is entrusted or will be entrusted to such a person;
  • other information provided for by the Federal Law “On Personal Data” or other federal laws.

5.4. The subject of personal data has the right to demand that the Operator clarify his personal data, block or destroy them if the personal data is incomplete, outdated, inaccurate, illegally obtained or not necessary for the stated purpose of processing, as well as take measures provided for by law to protect their rights …

5.5. If the subject of personal data believes that the Operator is processing his personal data in violation of the requirements of the legislation of the Russian Federation or otherwise violates his rights and freedoms, the subject of personal data has the right to appeal against the actions or inaction of the Operator to the authorized body or in court.

6. Access to Policy

6.1. The current version of the Policy on paper is stored at the location of the executive body of the Operator at the address: 115280 Moscow, st. Leninskaya Sloboda, 19, building 4

6.2. The electronic version of the current version of the Policy is publicly available on the Operator’s website on the Internet: here

7. Updating and approving the Policy

7.1. The policy is approved and put into effect by the head of LLC Yarus.

7.2 The Operator has the right to make changes to this Policy.

8. Responsibility

8.1. Persons guilty of violating the rules governing the processing and protection of personal data are liable under the legislation of the Russian Federation, local acts of the Operator and agreements governing the legal relationship of the Operator with the subject of personal data and / or third parties.

9. Final Provisions

9.1. The operator has the right to make changes and additions to this Policy regarding the processing of personal data at any time without prior notice to the Users.

At the same time, the subject of personal data is obliged to independently monitor changes and additions to this Policy. In case of disagreement with the terms of this Policy and / or its individual provisions, as well as changes and additions to it, the Operator asks to refrain from visiting and using the Operator’s services and not to provide their personal data.Otherwise, the Operator has the right to process personal data in accordance with the Policy and does not bear any responsibility in this regard.

90,000 What checks and receipts do you need to keep? And how long?

https://www.znak.com/2019-04-01/cheki_i_kvitancii_kakie_i_kak_dolgo_sleduet_hranit_v_semeynoy_buhgalterii

2019.04.01

The purchase of any product or service must leave its financial footprint – in the form of a check or receipt. Together with these documents, you receive a certificate that you paid for the purchase, and at the same time the guarantees provided under the law on consumer protection.But does it make sense to keep all those checks and receipts? And if so, how long? And what if a receipt printed on a cash register tape is physically stored for less than its legal validity period? We turn to experts for advice.

Carli Jeen / unsplash.com

Take and take care

The question of questions is whether to take checks that sellers beat off and with the words “Thank you. Come again ”is given to you with every purchase? On average, everyone hears these words several times a day, but not every check ends up in our pocket.And if this happened, then almost certainly a financial document found there by chance is destined to go to the trash can.

And in vain, Igor Faynman, a specialist in personal finance and investments, is sure. Igor is a convinced supporter that almost everything that is beaten off to us through cash registers and payment terminals should be kept, moreover, as long as possible. His personal accounting is no longer an abstract figure of speech after 10 years ago, the founder of the Chelyabinsk Academy of Finance and Stock Exchange acquired a fireproof cabinet.All this time, its owner places there receipts, receipts, contracts scrupulously laid out in folders …

All this may be required in case your relationship with the counterparty is not limited to a specific transaction, the expert explains. The counterparty is the store where you bought new jeans a couple of weeks ago, or the restaurant where you were at a business lunch. If the jeans don’t fit, a check will help you exchange them for a suitable product. And if after visiting the restaurant you feel unwell, the fiscal document will serve as evidence that you can attach to the lawsuit.

Ivan Lemzyakov, Chairman of the Ural Chamber of Consumer Protection, recalls that Russian consumer protection law does not oblige us to keep receipts and receipts. According to the law (paragraph 5 of Article 18), you can also present other evidence of the purchase and payment, including testimony (paragraph 43 of the Resolution of the Plenum of the Supreme Court of the Russian Federation of June 28, 2012 N 17 “On the consideration of civil cases by courts in disputes on the protection of rights consumers “). There is an established judicial practice, where consumers prove the fact of purchasing a product not only by testimony, but also, for example, by photographs and video recordings that were made when purchasing the product, confirms Gennady Loktev from the “European Legal Service”.

From this point of view, a simple solution becomes obvious: take photos of receipts on a smartphone or make scanned copies of them, then save them on their devices or in the cloud storage. If the need arises, it will be possible to contact the seller with a pre-trial claim (demand) in writing and, by attaching this photo, let him know that the law is on your side.

But, says Ivan Lemzyakov, the original document is still the best argument. As such, the habit of keeping receipts — at least until the expiration of the warranty or product life — can be very beneficial.And a fireproof cabinet with such contents no longer looks like some kind of extreme.

The consumer is not obliged by law to keep checks. But their presence will speed up the solution of unpleasant issues that may arise with a paid product Viktor Pogontsev / Russian Look

The presence of documented confirmation of the purchase simplifies the interaction of the buyer with the seller, agrees Elena Leonova, Managing Director of the Citylink retail chain for the Sverdlovsk and Tyumen regions. Yes, the law is on the consumer’s side: when returning money due to a significant defect in the product, the client writes a statement about the loss of the cashier’s check and the seller is obliged to return the money without further ado.In addition, today many stores and retail chains can not only restore a receipt, but also determine that the product was actually purchased from them – by its serial number. Knowing these nuances, you don’t have to bother storing checks. But the process of identifying the purchase and resolving issues related to the replacement of goods or refunds are faster with a check.

“In this regard, I would recommend keeping receipts for the goods at least during the warranty period,” concludes Elena Leonova.

The more expensive, the stricter

Tamara Kasyanova, managing partner of 2K JSC, which provides audit and legal services, definitely advises to take care of keeping checks and receipts that can confirm your rights as a purchaser of expensive goods and services. Konstantin Bobrov, director of the legal service of the United Center for Defense, clarifies that such documents should be kept not only during the warranty period or the shelf life of the goods, which the buyer is informed about before concluding the purchase and sale agreement.

In Russia, the share of purchases with cards for the first time equaled the cash settlement

The arithmetic here is quite simple: add a three-year limitation period to the warranty period, during which you also have the right to directly file claims with the seller regarding the discovery of a defect that affected the consumer properties of the product … And you get the time that the check should be kept. That is, if the conventional microwave is on a two-year warranty, then, taking into account the limitation period, keep the documents for it for five years from the date of purchase.The same is with the services rendered to you (works performed for you). However, keep in mind that if you do not report a claim within the warranty period, you will have the burden of proving that the deficiencies were evident during the warranty period. And at the end of the limitation period, no court will take your side.

Obviously, the receipt for payment for street parking should also be kept – in case they suddenly decide to fine you for non-payment. The limitation period for such cases is three years Yaromir Romanov / Znak.com

Ivan Kollegov, head of the fiscal solutions department at ATOL, which produces cash registers and software for it, in the case of expensive purchases, suggests not being limited by checks and warranty coupons. Until recently, sellers of household appliances strongly recommended to take care of the packaging – for the very same warranty case. Not all consumers liked it for obvious reasons. And as a result, such recommendations in stores soon ceased to sound. But for the sake of objectivity, the preserved packaging is another argument on your scale.

The good news is that there is a compromise: it is not necessary to keep the entire box – just cut out the part of it that contains the barcode that was read at the time of purchase.

Igor Faynman from the Academy of Finance and Exchange advises keeping several more types of financial documents as long as possible. For example, it is useful to keep documents that, if necessary, prove that you are in settlements with the bank from which you took the loan. It is advisable that it was not just a stack of checks from an ATM through which you made monthly payments, but a certificate from a credit institution that the debt has been repaid and the bank has no complaints against you.This should be issued at the bank on demand. Taking into account the limitation period, it is reasonable to keep this document for at least three years.

In Yamal, a funeral company issues checks with the inscription “Come again”

It is good to keep receipts for car repair and maintenance. If you decide to sell, it will be easier for the buyer to understand the history of what he takes, and for you, it will be easier for you to convince him that the car was serviced as it should. Keep your utility bills for up to five years. Even if you have been using an online bank, electronic payment systems, the State Services portal and other delights of the digital economy for a long time, in which all your financial actions a priori leave their mark, lawyers are still conservative.And they warn: there are still plenty of such retrogrades who believe only on a piece of paper with a bank seal …

Russians are increasingly using electronic payment services, finding advantages in this from the point of view of consumer protection Natalya Khanina / Znak. com

More numbers

Nevertheless, progress cannot be stopped. Slowly but surely, we are switching to electronic document management, which means that now you can try to acquire a virtual safe for financial documents that should be kept as long as possible.In fact, there are more and more checks and receipts in our life. And to deal with their systematization and storage for an average person who does not have special training, it is more and more difficult. Moreover, checks have a disgusting property – fragility, and the law does not fight against this in any way. The life span of the thermochemical layer, that is, the very “ink” printed on a paper check, is not legally established.

But, as Ivan Kollegov from ATOL recalls, since 2017 any consumer has the right to request an additional copy of the check at the checkout – electronic (paragraph 2 of Article 1.2. 54-FZ “On the use of cash registers.”

To do this, it is enough to tell the seller your mobile phone or e-mail address – and after payment the document will be sent to you in the form of sms or e-mail.

Anton Rumyantsev, director of the OFD.ru fiscal data operator, clarifies: the store has no right to refuse in response to such a request, otherwise it will be fined. But there is only one condition – the buyer must provide his data to receive an electronic check strictly before the calculation.

“Housekeeping is much easier with electronic receipts. They can be downloaded and saved in a separate file. An electronic check does not fade, does not tear or get wet, it is much more difficult to lose it. If you need to return or replace a product, an electronic check or its printout will be accepted without question, just like a paper one, ”says Anton Rumyantsev about the advantages of the alternative. And he gives one more simple advice: when buying a technically complex or simply expensive product, provide for an electronic receipt.

Summary

So, summarizing the recommendations of experts:

– if possible keep receipts or their photocopies. Their presence helps to defend your consumer rights;
– keep original receipts for expensive purchases and other important financial documents. Experts advise taking into account the warranty period and adding a limitation period to it – three years;
– switch to electronic checks, especially since stores must provide you with them on demand. So you don’t have to worry about the safety of documents printed on the receipt tape.

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Cash clarifications from the NBU *. Taxes & Accounting, No. 69, August, 2018

In accordance with subparagraph 18 of paragraph 3 of section I of the Regulations, the posting of cash is the conduct by business entities of accounting for cash at the cash desk for the full amount of its actual receipts in the cash book / income and expense book / book accounting of income / fiscal statement receipt / payment receipt.

According to clause 11 of section II of the Regulations, cash received at the cash desks is received on the day of receipt of cash in full.

The capitalization of cash in the cash desks of institutions / enterprises and their separate subdivisions, which carry out cash settlements with their registration with cash orders and maintaining a cash book, is the implementation of cash accounting in the full amount of its actual receipts in the cash book on the basis of cash receipts.

The capitalization of cash in the cash desks of individuals – entrepreneurs who carry out cash settlements with their registration of sales receipts (receipts) and maintaining a book of income and expenses (or a book of income), is the implementation of cash accounting in the full amount of its actual receipts in the book of accounting income and expenses (or income book) based on sales receipts (receipts).

By posting cash at the cash desks of separate subdivisions of institutions / enterprises, as well as at the cash desks of individuals – entrepreneurs who carry out cash settlements using the registrars of settlement transactions (hereinafter – PPO) and / or books of accounting of settlement transactions (hereinafter – KURO) without keeping a cash register books, is the implementation of cash accounting in the full amount of its actual receipts based on the data of settlement documents by forming and printing fiscal reporting receipts and gluing them to the corresponding pages of the KURO / entering these settlement receipts into the KURO.

Business entities that carry out cash payments using PPO and / or KURO use KURO for:

1) gluing and storing fiscal reporting receipts on the corresponding pages of KURO;

2) carrying out transactions with settlement receipts in case of failure of the cash register or power outage;

3) accounting of repairs, maintenance work, checks of structures and software PPO.

At the same time, according to clause 29 of Section III of the Regulations, the documents confirming the delivery of proceeds to the bank and confirming the posting of cash in the cash desk of business entities are: bank stamps;

2) receipt / check of an ATM or self-service software and hardware complex;

3) a copy of the accompanying statement to the bag with cash proceeds (cash), certified by the signature and stamp of the collector-collector;

4) check of the payment terminal in case of cash collection in real time using payment terminals.

What is the procedure and features of the development of the procedure for capitalizing cash in the cash desk of the enterprise and its separate divisions?

In accordance with clause 12 of section II of the Regulation, the institution / enterprise, on the basis of this Regulation, is obliged to develop and approve by an internal document the procedure for posting cash at the cash desk of the institution / enterprise, in which to take into account as much as possible the peculiarities of the work of both the institution / enterprise and its separate divisions [internal work schedule, work schedule, shift schedules, procedure and peculiarities of delivery of cash proceeds (cash) to the bank.For separate divisions of an institution / enterprise, the procedure for posting cash in the cash desk is established and communicated by the internal documents of the institution / enterprise. The developed procedure must comply with the requirements of this Regulation and not contradict the legislation of Ukraine.

According to the regulations of the enterprise, which have separate subdivisions that conduct cash transactions and the mode of operation of which does not coincide with the order of functioning of the accounting department of an enterprise – a legal entity (including on weekends and holidays), an internal document determines the procedure for interaction of such departments with the accounting department of the enterprise – a legal entity in accordance with the requirements of the legislation of Ukraine (clause 40 of section IV of the Regulations).

At the same time, we note that the National Bank of Ukraine does not make expert opinions on the correctness of taking into account the peculiarities of the work of a business entity when developing the procedure for posting cash in the cash desk.

Who, in the understanding of the Regulations, is a separate division of the enterprise?

In accordance with subparagraph 2 of paragraph 3 of Section I of the Regulations, separate subdivisions are branches, representative offices, departments and other structural subdivisions that are endowed with part of the property of economic organizations, exercising the right of operational use or other property rights in relation to this property, provided for by law Ukraine.

How cash receipts and receipts are numbered; What is the procedure for filling in the requisite “No. salary” of the forms of cash documents (annexes to the Regulations), how are their individual requisites filled in?

Forms of an incoming cash order (standard form No. KO-1) and an outgoing cash order (standard form No. KO-2) are defined in the annexes to the Regulations.

The numbering of incoming cash orders (in the requisite “Pributkovy cash order ___ ___ ___ ___ __________ 20__ roku “) can be carried out in chronological order from the beginning of each next month in ascending order from number” 1 “during end at the end of the month with the corresponding number.

For example:

03/01/2018 – No. 1, No. 2, No. 3;

03/02/2018 – No. 4, No. 5, No. 6;

03.03.2018 – No. 7;

………………… ..

03/30/2018 – No. 49, No. 50, No. 51;

04/02/2018 – No. 1, No. 2, No. 3, etc.

The numbering of cash outflow orders can be done in the same way (in the “Document number” variable).

In the variable “No. w / p” of the incoming cash order and the outgoing cash order, the number in order (abbreviated – No. w / p) of such orders is put down.At the same time, taking into account that incoming and outgoing cash orders are drawn up for each operation for receiving / issuing cash, 1.

In the requisite “No. – No. z / p), namely:

In the statement for the payment of cash (Appendix 1 to the Regulation, paragraph 18 of Section II), a single end-to-end numbering is applied.

In the register of incoming and outgoing cash documents according to standard forms No. KO-3, No. KO-3a (Appendix 4 to the Regulation, paragraph 33 of Section III), a unified end-to-end numbering is applied (samples of filled out magazines according to standard forms No. KO-3, No. KO-3a are attached).

In the book of accounting of cash issued and accepted by the senior cashier (Appendix 6 to the Regulation, paragraph 43 of Section IV), a single end-to-end numbering is applied.

For incoming and outgoing cash orders in the requisite “w / p” of the Register of incoming and outgoing cash documents (standard form No. KO-3a), a single end-to-end numbering is used, which does not provide for separate numbering for incoming and outgoing cash orders.Column 3 indicates the serial numbers of the receipt documents, and in column 7 – the serial numbers of the expense documents.

The numbers that are put down in column 3 (incoming documents) and in column 7 (expense documents) may not coincide with the numbering specified in the requisite “salary number” of the Register of incoming and outgoing cash documents (standard form No. 3a).

The requisite of the Dodatok cash voucher contains the documents attached to it and which are the basis for issuing cash, for example, an expense statement indicating the number and date, a business trip order indicating the number and date, etc.

The requisite of the receipt cash order “Dodatok” indicates the documents attached to it and which are the basis for depositing cash, for example, a report on the use of funds issued for a business trip, indicating the number and date, etc.

Is it possible to use the forms of cash documents with an abbreviated definition of the term “UDRPOU”, and not with the full one – “One State Register of Enterprises and Organizations of Ukraine”, which is given in the Regulations?

Details of cash documents defined in Appendices 1 – 6 to the Regulations have minor technical differences from those approved by the Regulations on Conducting Cash Operations in National Currency in Ukraine, approved by the Resolution of the Board of the National Bank of Ukraine dated December 15, 2004 No. 637, registered in Ministry of Justice of Ukraine on January 13, 2005 under No. 40/10320 (as amended) (hereinafter – Regulation No. 637), which became invalid.In particular, the Regulation provides a complete decoding of the term “Single State Register of Enterprises and Organizational Organizations of Ukraine”, which was abbreviated in Regulation No. 637 – “KDRPOU”.

At the same time, the amendments made to the Regulation, in accordance with the Resolution of the Board of the National Bank of Ukraine dated May 24, 2018 No. 54 “On Amendments to Certain Regulatory Legal Acts of the National Bank of Ukraine”, it is stipulated that business entities until June 30, 2018 ( inclusive) could use in their activities the forms of a statement for the payment of money, an incoming cash order, an outgoing cash order, a register of incoming and outgoing cash documents, a cash book, a book of accounting issued and accepted by the senior cashier of cash and an act on the results of an inventory of available funds, established by the Regulation No. 637 (cf.025069200).

What is the current procedure for calculating the cash limit in the cash offices of business entities and their separate divisions, non-bank financial institutions?

In accordance with paragraph 50 of section V of the Regulation, the institution, enterprise, non-bank financial institution, on the basis of this Regulation and taking into account the specifics of the work, are obliged to develop and approve by an internal document the procedure for calculating the cash limit of the institution, enterprise, non-bank financial institution and their separate divisions.The calculation takes into account the deadline for the delivery of cash proceeds (cash) by an institution, an enterprise, a non-bank financial institution to be credited to bank accounts, determined by the corresponding bank account agreement. The limit of the cash desk of institutions, enterprises, non-bank financial institutions is established on the basis of calculating the average daily receipt of cash at the cash desk or its average daily withdrawal from the cash desk by the decision of the head of the institution, enterprise, non-bank financial institution or a person authorized by him.

At the same time, we note that in order to calculate the cash limit, an institution, enterprise, non-bank financial institution can choose any sampling period for calculating the average daily cash receipt at the cash desk or its average daily cash withdrawal from the cash desk.

Institution, enterprise, non-bank financial institution approves the established cash limit by internal documents. For separate divisions, the cash limit is established and brought to their attention by the corresponding internal document of the institution, enterprise – legal entity, non-bank financial institution.

Institutions / enterprises that start their activities, as well as enterprises whose activities were related exclusively to non-cash payments and which, in accordance with the procedure established by the legislation of Ukraine, acquire the right to carry out an additional type of activity involving the implementation of cash payments for the first three months of their work (from the day of the first cash settlement) the cash limit is set according to forecast calculations. The cash limit, set taking into account forecast calculations, within two weeks after the end of the first three months of their work, is revised according to actual performance indicators.

Should business entities reflect in the cash book funds for increasing the authorized fund, provided financial assistance, contributed by one of the founders or an official of the business entity to the company’s account through the bank’s cash desk?

Taking into account the rules on limiting cash payments defined in clauses 6 and 7 of section II of the Regulations, if the amount of replenishment of the authorized fund, provided financial assistance exceeds UAH 50,000, then individuals (for example, one of the founders or a director, or the chief accountant of a business entity) can use the services of banks for settlements by depositing cash and then transferring them to the recipients’ accounts (in this case, to the current accounts of the business entity).Such funds should not be reflected in the cash book of a business entity, since they were credited to the current account by bank transfer.

What is the procedure for issuing cash for a report / for a business trip?

Clause 19 of Section II of the Regulations stipulates that cash for a report or for a business trip is issued to business entities in accordance with the legislation of Ukraine.

Cash issued against the report:

– for the purchase of agricultural products and the procurement of secondary raw materials for a period not exceeding 10 working days;

– for the purchase of ferrous scrap and non-ferrous scrap – for a period not exceeding 30 working days from the day cash is issued against the report;

– for all other production (economic) needs – for a period not exceeding two working days, including the day of receipt of cash on account.

The accountable person has the right to extend the period for using the funds issued under the report if cash is simultaneously issued both for a business trip and for solving production (economic) issues on this trip (including for the purchase of agricultural products from the population and the procurement of secondary raw materials, including the number of ferrous scrap and non-ferrous scrap). The term of use of such cash is extended until the end of the business trip.

In this case, the issuance of cash to the accountable person under the report is made subject to the submission of the report by him in the prescribed manner for the amounts previously received under the report.

Reporting for cash received on account or for a business trip is carried out in accordance with the legislation of Ukraine.

What is the procedure for the delivery of weekend receipts by a separate subdivision that uses PPO to the cash desk of the enterprise?

Until 01/05/2018, it was envisaged that if the accounting department and the cashier of an enterprise (legal entity) do not work on weekends and holidays, and its separate subdivision, which uses PPO (RK) in calculations, works on these days, but does not keeps a cash book, then entries in the cash book of a legal entity are made on the next business day of an enterprise – a legal entity.

Today, enterprises that have separate subdivisions that carry out cash transactions and the mode of operation of which does not coincide with the operating schedule of the accounting department of an enterprise – a legal entity (including on weekends and holidays), an internal document defines the procedure for interaction of separate divisions with the accounting department of an enterprise – a legal entity. persons in accordance with the requirements of the legislation of Ukraine (clause 40 of section IV of the Regulations).

What is the current storage period for cash received from the bank for payments related to the wages fund?

According to clause 18 of section II of the Regulation, institutions / enterprises have the right to keep in their cash desk cash received from the bank for payments related to the wage fund, as well as pensions, scholarships, dividends (income) in excess of the established cash limit for five ( to 05.01.2018 three ) working days, including the day of receipt of cash at the bank. Cash for making such payments to employees of remote separate subdivisions of railway transport enterprises and seaports can be stored in the cash desks of such institutions / enterprises in excess of the established cash limit for 10 ( to 01/05/2018 five ) working days, including the day of receipt of cash at bank. Cash received from the bank for other payments is issued by the institution / enterprise to its employees on the same day.Cash amounts received at the bank and not used for their intended purpose within the timeframes specified in clause 18 of Section II of the Regulations shall be returned by the institution / enterprise to the bank no later than the next business day of the bank or may remain in its cash desk (within the established limit).

Whose surname and initials must be indicated in the columns “Kerivnik”, “Chief accountant” of cash orders if they are signed by an authorized person of the enterprise?

In accordance with clause 25 of section III of the Regulations, cash is accepted at the cash desk according to an incoming cash order (Appendix 2) signed by the chief accountant or a person authorized by the head of the institution / enterprise.Receiving cash orders may be accompanied by documents that are the basis for their preparation.

A receipt (which is a detachable part of the incoming cash order) signed by the chief accountant or a person authorized by the head, whose signature can be certified by the stamp of this institution / enterprise, is issued on the acceptance of cash by institutions / enterprises at the cash desk for cash receipts. The use of the stamp by the institution / business is optional.

According to the first paragraph of clause 26 of section III of the Regulations, cash is issued from cash offices according to cash outflow orders (Appendix 3) or expense sheets. Cash withdrawal documents are signed by the head and the chief accountant or a person authorized by the head. Cash withdrawal applications, calculations are attached to the expense orders.

At the same time, in accordance with clause 34 of section III of the Regulations, the cashier, upon receipt of cash orders or expense sheets, must check:

1) the presence and authenticity of the signatures on the documents provided for in Appendices 2 and 3 to this Regulation, and on the expense sheet – the authorization inscription of the head of the institution / companies or persons authorized by them;

2) the correctness of the paperwork, the presence of all the details;

3) the presence of the applications listed in the documents.

The cashier returns the documents for processing in case of failure to fulfill at least one of the requirements specified in subparagraphs 1 – 3 of paragraph 34 of Section III of this Regulation.

Thus, in the incoming and outgoing cash orders in the columns “Kerivnik”, “Chief accountant”, if they are signed by an authorized person of the enterprise, the surname and initials of the authorized person of the enterprise must be indicated.

5 easy-to-use receipt scanning applications

1.Check Scan

This is one of the most practical and convenient applications for scanning cash register receipts with QR codes. It allows you to get information on all purchased goods, finding out prices for them in other nearby stores.

Also, “Check Scan” allows you to create shopping lists, products in which will be automatically supplemented with prices from outlets. This will help you calculate their total cost even before going to the store. In addition, it is easy to share your lists through instant messengers, SMS and social networks.

2. Spendlist

This is a simpler analogue of the first application. It does not have a price comparison function, but it has automatic deletion of products from the list of planned purchases. This happens as soon as the desired item is seen on a new check.

There is a function of sending an online cash register receipt with a QR code and a link to Spendlist. You can also share your shopping list in text format using any convenient application.

Application not found

Application not found

3.FinPix

This is a full-fledged financial assistant that has in its arsenal a unique function of scanning not a QR code, but a text. It is enough to take a photo of the receipt, and FinPix will automatically recognize the name of the goods, their quantity, cost, discounts and the total amount of purchases.

Sometimes the application makes mistakes, but you can always manually make changes to the markup of the receipt. It is also possible to specify which categories certain products belong to. This will allow you to automatically post all items from the check to the available sections for maintaining statistics of expenses.

4. My Coins

Convenient financial manager that will help you meet your planned budget. The application recognizes goods in a receipt by a code and allows you to categorize them into various expense categories. The total amount can be changed if necessary.

For systematic payments and receipts, special rules are available that allow you to automatically make changes to the budget on certain days. Such edits are accompanied by notifications so that no operation is left unattended.

5. Zen-Mani

This is one of the most functional tools for managing personal finances, which also knows how to save expense items by scanning QR codes. The category can be selected both for the total amount in the receipt and for each recognized item.

“Zen-money” automatically takes into account transactions from SMS from banks and generates visual statistics for all actions. There is a function of accounting for debts, as well as the ability to create a family budget for several users.

Read also

How to download data from your Personal Account?

Data from the Client’s Personal Account can be uploaded in the form of reports using a ready-made template or create a new one according to the parameters you need in the “Reports” section. Pre-configured report types:

  • “Shift report” allows you to see the opening and closing times of shifts, check the revenue for different payment methods and the work of cashiers, the amount of VAT and more.
  • “Reconciliation” will help accountants to reconcile fiscal documents and sales data.
  • “Monitoring of cash registers and FN” reflects up-to-date information about the correctness of the cash registers.
  • “Electronic Check Sending Statistics” contains all information about receipts sent to customers.
  • “Lessee’s report” will allow to generate information on the revenue of retail outlets.
  • Item Report contains sales statistics by item and information about returns.

In order to generate a report according to a pre-configured template, select the report you need from the list, write the name of the report, select a period, an additional e-mail for sending the finished file and its type, click “Select cash desks”.Check the checkboxes for which you need a report or click “Select all”. Then click “Create report”, a link will be sent to your mail to download the file in the selected format, and the finished report can be downloaded in the section “Reports” – “Ready reports”.

In addition, in the “Reports” – “Auto reports” section, you can configure the automatic generation and sending of a report of the selected type. You will need to specify the recipient’s e-mail, the period for generating the report, cash registers and the format of the finished file.

To download fiscal documents, in the “Cashier” section, you need to select the cash office you are interested in, click on it, select the required document – either in any closed shift, or on the “Fiscal documents” tab, where all receipts from this cash office are stored in chronological order. Then click “Open” opposite the required check, at the bottom of the open document click “Download document”. It will be downloaded in pdf format to the specified download folder on your computer, after which it can be printed.

To search for a specific fiscal document, use the “Check search” section in your Personal Account. To do this, you need to select the cash desks, which will be used to search for the receipt, date, time of purchase and other parameters. The more parameters you enter, the more accurate the search will be. Found receipts can be viewed, downloaded or sent by e-mail, for example, to your client.

How to change or delete the cash register from the LCC – read in the section “Client’s Personal Account”.

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