Printed tab dividers: Print Divider Tabs | Custom Divider Tab Printing for Binders, Books

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Clearview Vinyl Three Ring Binders

Reusable. Customization is in your hands.

Examples of Uses: Project Management, Education, General Office Use. Our Clear View Binders stand the test of time while allowing you to easily update their cover art as needed.

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Options:

  • CLEAR VIEW POCKETS: Clear view pockets cover the entire panel and are open at the top for easy insertion of your printed sheets. Choose a clear view pocket on the Front Cover only, or Front and Spine, or Front, Spine and Back Cover.
  • PRINTED INSERTS: If you would like for us to print inserts and ship along with your clear view binders, we will be happy to discuss this with you. If you choose to print your inserts, select a thick, cover weight paper to print your inserts so they will easily enter the clear view pockets.

 

  • COLOR CHOICES: Select from over 40 vinyl color choices.
  • RING CAPACITIES: The most common ring capacities are ½”, ¾”, 1”, 1 ¼”, 1 ½”, 2”, 2 ½”, 3”, 3 ½”, 4” (Some may not be available in your ring style and/or sheet size)
  • SHEET SIZES: (Size of the sheet of paper that your binder will hold)
    8. 5” x 11” / 8.5” x 5.5” / 9.5” x 6” (our standard size binders allow for an additional ½” index tab) If your sheet size isn’t listed, we can still build a binder to hold your special size
  • POCKETS: Inside pockets, business cardholders, memory device holders, memory stick holders, label holders can be added for a small charge which is based on the ordered quantity. On Custom Clear View binders you can select the clear view pockets to be on the front cover only, front/spine, or front/spine/back panels of the binders.
  • ROUND, D-RING, MULTI-RING: We recommend using a Rivetless ring metal with your Clear View Binder; however, not all ring capacities and shapes are available with the rivetless feature. If your binder will have exposed rivets we can simply drill two small holes in the clear view pocket to be sure the rivets do not close up the pocket or if the rivets are exposed to the back cover you can allow the rivets to close up a portion of the back cover clear view pocket.

Want to add Index Tabs to your Binders?

Learn more about Index Tab options or order both Binders and Index Tabs now

Preview your design and get pricing now. OR fill out a Quick Quote (below) and design later!

Binder Quick Quote

Would you like to repeat a previous order? • Comparison Chart

Type of BinderVinylPolyEntrapment (front & spine)Entrapment (front, spine & back)Turn Edge Linen CoverPaper Covered Turned Edge (Recyclable)Paper Covered Turned Edge (Laminated)Kraft Recyclable BinderEaselClear ViewUnsure Ring Size/CapacityRound ring – 0.5-inch – 62 sheetsRound ring – 0.75-inch – 100 sheetsRound ring – 1-inch – 175 sheetsRound ring – 1.5-inch – 240 sheetsRound ring – 2-inch – 350 sheetsRound ring – 3-inch – 570 sheetsD ring – 1-inch – 175 sheetsD ring – 1.5-inch – 300 sheetsD ring – 2-inch – 400 sheetsD ring – 2.5-inch – 500 sheetsD ring – 3-inch – 570 sheetsCustom

Sheet Size11 x 8 1/2 (Standard)8 1/2 x 5 1/29 1/2 x 6Custom

Colors Printed on Binder1 color2 colors3 colors4 colorsFour color processDigital print process

Inside PocketsYes, 1 pocket leftYes, 1 pocket rightYes, 2 pocketsNo pockets Business Card Holder?Yes, business card slots on the left pocketYes, business card slots on the right pocketYes, business card slots on both pocketsYes, business card holder on left sideYes, business card holder on right sideYes, business card holder on both sidesNo business card holders required Foil Stamping or Debossing?No, neither is requiredFoil stamping requiredDebossing required

Type of RivetsExposedHidden Add Index TabsYesNo

WHOLESALE PRICING REQUESTEDCheck here if you are a reseller(Proof of reseller status may be requested)

IN STOCK CUSTOM CLEAR VIEW BINDERS: Our line of Standard Clearview binders is a great way to receive a high quality, yet economical clear view binder quickly. The Standard Clearview line of binders are available in 5 vinyl colors, hold 11” x 8.5” sheets with a ½” index tab allowance, come with clear view pockets on the front/spine/back covers plus two inside clear pockets and typically ship in 3-5 business days (check with your sales representative to confirm current production schedule).

CUSTOM VINYL BINDERS: Customize 3 Ring Binders

Sturdy rigid covers. Simple or decorative design.

Examples of Uses: Teaching Guides, Instruction Manuals, Legal Trust Documents and many other business environments.

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Options:

  • PRINTING: Your logo and design can be screen printed, four color process printed direct to vinyl or using entrapment method, foil stamped, debossed, or printed on sheets and slid into clear view vinyl binders
  • RING CAPACITIES: The most common ring capacities are listed below (some may not be available in your ring style and/or sheet size)
    ½”, ¾”, 1″, 1 ¼”, 1 ½”, 2″, 2 ½”, 3″, 3 ½”, 4″
  • SHEET SIZES: (Size of the sheet of paper that your binder will hold)
    8. 5″ x 11″ / 8.5″ x 5.5″ / 9.5″ x 6″ (our standard size binders allow for an additional ½” index tab) If your sheet size isn’t listed, we can still build a binder to hold your special size
  • POCKETS: Inside half pockets, business cardholders, memory device holders, label holders can be added for a small charge which is based on the quantity ordered
  • ROUND, D-RING, MULTI-RING: We can install almost any ring metal into Vinyl binders including round rings and d-rings. In addition to the Standard 3 ring, we offer some capacities in 2 ring, 4 ring, 6 ring, 7 ring and more
  • PADDED: Foam Padded board can be used to create padded panels that create a plush feel to your binder panels. Available for use on Front only, Front/spine, or Front/spine/back panels
  • COLORS/FINISHES: We have many standard colors/finishes to choose from. Need leather-like vinyl? Upgrade from the basic Suedene-matte, Dull or Shiny French Calf to our Castilian vinyl. Castilian offers a plush feel and is leather like. It is easily foil stamped or debossed, and can even be screen printed

Please click thumbnail to enlarge

Want to add Index Tabs to your Binders?

Learn more about Index Tab options or order both Binders and Index Tabs now

Preview your design and get pricing now. OR fill out a Quick Quote (below) and design later!

Binder Quick Quote

Would you like to repeat a previous order? • Comparison Chart

Type of BinderVinylPolyEntrapment (front & spine)Entrapment (front, spine & back)Turn Edge Linen CoverPaper Covered Turned Edge (Recyclable)Paper Covered Turned Edge (Laminated)Kraft Recyclable BinderEaselClear ViewUnsure Ring Size/CapacityRound ring – 0.5-inch – 62 sheetsRound ring – 0.75-inch – 100 sheetsRound ring – 1-inch – 175 sheetsRound ring – 1.5-inch – 240 sheetsRound ring – 2-inch – 350 sheetsRound ring – 3-inch – 570 sheetsD ring – 1-inch – 175 sheetsD ring – 1. 5-inch – 300 sheetsD ring – 2-inch – 400 sheetsD ring – 2.5-inch – 500 sheetsD ring – 3-inch – 570 sheetsCustom

Sheet Size11 x 8 1/2 (Standard)8 1/2 x 5 1/29 1/2 x 6Custom

Colors Printed on Binder1 color2 colors3 colors4 colorsFour color processDigital print process

Inside PocketsYes, 1 pocket leftYes, 1 pocket rightYes, 2 pocketsNo pockets Business Card Holder?Yes, business card slots on the left pocketYes, business card slots on the right pocketYes, business card slots on both pocketsYes, business card holder on left sideYes, business card holder on right sideYes, business card holder on both sidesNo business card holders required Foil Stamping or Debossing?No, neither is requiredFoil stamping requiredDebossing required

Type of RivetsExposedHidden Add Index TabsYesNo

WHOLESALE PRICING REQUESTEDCheck here if you are a reseller(Proof of reseller status may be requested)

Our sales team will be happy to explain the vinyl binder options available as well as answer any questions you may have. Contact us or call 1-800-962-1807 for immediate service or for any questions regarding our vinyl binders.

Custom 3 Ring Binder Options

Let’s start by deciding which type of binder will work best for your project. Each type of binder is available in a variety of colors and sizes, and all are offered at highly competitive prices.

Turn Edge Paper Recyclable Binder

Government and Business
Quality, Design and Recyclability come together to create this durable, paper-based binder solution which will feature your artwork or logo.

Linen Turned Edge Binders

Speciality & Reference
Offering the appearance and durability of a hardback book, turned edge binders have become the custom binder of choice.

Vinyl Binders

Law Firms & Schools
Your logo and design can be screen printed, foil stamped, debossed or four color process printed direct to the vinyl.

Poly Binders

Hospitals & Manufacturing
Durable, lightweight and great for a shop environment, hospital, school, bakery, on the road or any high use environment.

Kraft Recyclable Binder

Meetings and Events (limited re-use)
Make a statement about simplicity and your company stance on sustainability. Your clients will understand you value sustainability over form. Supports your ESG story!

  • Hinge Cover in 6 colors
  • Features Kraft Paper Board Cover
  • Fully recyclable and re-pulped
  • Affordable full color design

Entrapment Binders

Sales & Marketing
Entrapment sheets are permanently sealed under clear vinyl into the binder panels during the manufacturing process.

Easel Binders

Demos & Presentations
A built-in stand up easel allows for hands free display of materials. Ideal for meetings and trade shows.

Clear View Binders – Custom or In-Stock for Quick Ship

Our clear view binders are incredibly durable, easily customizable and can be reused.

Clear view pockets cover the entire panel and are open at the top for easy insertion of your printed sheets. You control the level of customization for each binder and then have the ability to remove the sheets and reuse the binder for another project.

In Stock

  • Quick Ship
  • 5 Colors Available
  • 0.5″, 1″ and 1.5″ Ring Size
  • Inside Pockets Included
  • Buy Now

Want to add Index Tabs to your Binders?

Learn more about Index Tab options or order both Binders and Index Tabs now

Preview your design and get pricing now. OR fill out a Quick Quote (below) and design later!

Binder Quick Quote

Would you like to repeat a previous order? • Comparison Chart

Type of BinderVinylPolyEntrapment (front & spine)Entrapment (front, spine & back)Turn Edge Linen CoverPaper Covered Turned Edge (Recyclable)Paper Covered Turned Edge (Laminated)Kraft Recyclable BinderEaselClear ViewUnsure Ring Size/CapacityRound ring – 0.5-inch – 62 sheetsRound ring – 0.75-inch – 100 sheetsRound ring – 1-inch – 175 sheetsRound ring – 1. 5-inch – 240 sheetsRound ring – 2-inch – 350 sheetsRound ring – 3-inch – 570 sheetsD ring – 1-inch – 175 sheetsD ring – 1.5-inch – 300 sheetsD ring – 2-inch – 400 sheetsD ring – 2.5-inch – 500 sheetsD ring – 3-inch – 570 sheetsCustom

Sheet Size11 x 8 1/2 (Standard)8 1/2 x 5 1/29 1/2 x 6Custom

Colors Printed on Binder1 color2 colors3 colors4 colorsFour color processDigital print process

Inside PocketsYes, 1 pocket leftYes, 1 pocket rightYes, 2 pocketsNo pockets Business Card Holder?Yes, business card slots on the left pocketYes, business card slots on the right pocketYes, business card slots on both pocketsYes, business card holder on left sideYes, business card holder on right sideYes, business card holder on both sidesNo business card holders required Foil Stamping or Debossing?No, neither is requiredFoil stamping requiredDebossing required

Type of RivetsExposedHidden Add Index TabsYesNo

WHOLESALE PRICING REQUESTEDCheck here if you are a reseller(Proof of reseller status may be requested)

POLY BINDERS: 3 Ring Polypropylene Binders

Durable.

Withstands excessive Heat and Cold.

Examples of Uses: Laboratory and Distribution Manuals, Employee Handbooks, Recipe Books, Warehouse Reference Manuals and other Heavy Use environments.

Order Now

  • PRINTING: Your art design in 1, 2, 3 or more colors, including four color process (full color)!
  • SHEET SIZES: (Size of the sheet of paper that your binder will hold)
    8.5″ x 11″/ 8.5″ x 5.5″ / 9.5″ x 6″ (our standard size binders allow for an additional ½” index tab) If your sheet size isn’t listed, we can still build a binder to hold your special size
  • POCKETS: Inside half pockets, business card holders, memory device holders, labels holders can be added, but the cost for sealing pockets in poly binders can get pricey (sealing pockets on the thinner gauges will show a seal outline to the outside cover and is not recommended.)
  • ROUND, D-RING, MULTI RING: We can install almost any ring metal into Poly binders including round rings and d-rings. In addition to the Standard 3 ring, we offer some capacities in 2 ring, 4 ring, 6 ring, 7 ring and more.
  Gauge (Thickness of the Poly Material)
.023 Thinnest gauge for making a binder; very lightweight, flexible, durable, great color selection
gauge
.035 One step up from thinnest gauge, lightweight, flexible, durable, great color selection.
gauge
.055 Gauge where poly becomes more rigid, still lightweight compare to a vinyl binder, not considered flexible, durable, great color selection
gauge
.075 Gauge that isn’t as common due to limited color selection, not flexible,rigid, durable
gauge
.110 Gauge that isn’t as common due to limited color selection, not flexible,rigid, durable gauge
Recommended capacity
(some less common capacities are not listed here)
½”
¾”
1″
½”
¾”
1″
1. 5″
½”
¾”
1″
1.5″
2″
2.5″
3″
1″
1.5″
2″
2.5″
3″
4″
3″
4″
Flexible cover      
Rigid cover    
Available in all 18 standard colors    

Please click thumbnail to enlarge

COLOR OPTIONS:

*(Crush grain only available in Par Blue, Red, White and Black)

Want to add Index Tabs to your Binders?

Learn more about Index Tab options or order both Binders and Index Tabs now

Preview your design and get pricing now. OR fill out a Quick Quote (below) and design later!

Binder Quick Quote

Would you like to repeat a previous order? • Comparison Chart

Type of BinderVinylPolyEntrapment (front & spine)Entrapment (front, spine & back)Turn Edge Linen CoverPaper Covered Turned Edge (Recyclable)Paper Covered Turned Edge (Laminated)Kraft Recyclable BinderEaselClear ViewUnsure Ring Size/CapacityRound ring – 0. 5-inch – 62 sheetsRound ring – 0.75-inch – 100 sheetsRound ring – 1-inch – 175 sheetsRound ring – 1.5-inch – 240 sheetsRound ring – 2-inch – 350 sheetsRound ring – 3-inch – 570 sheetsD ring – 1-inch – 175 sheetsD ring – 1.5-inch – 300 sheetsD ring – 2-inch – 400 sheetsD ring – 2.5-inch – 500 sheetsD ring – 3-inch – 570 sheetsCustom

Sheet Size11 x 8 1/2 (Standard)8 1/2 x 5 1/29 1/2 x 6Custom

Colors Printed on Binder1 color2 colors3 colors4 colorsFour color processDigital print process

Inside PocketsYes, 1 pocket leftYes, 1 pocket rightYes, 2 pocketsNo pockets Business Card Holder?Yes, business card slots on the left pocketYes, business card slots on the right pocketYes, business card slots on both pocketsYes, business card holder on left sideYes, business card holder on right sideYes, business card holder on both sidesNo business card holders required Foil Stamping or Debossing?No, neither is requiredFoil stamping requiredDebossing required

Type of RivetsExposedHidden Add Index TabsYesNo

WHOLESALE PRICING REQUESTEDCheck here if you are a reseller(Proof of reseller status may be requested)

Our sales team will be happy to discuss the options available as well as answer any questions you may have. Contact us or call 1-800-962-1807 for immediate service.

Printed Tabbed Dividers

Slip Cases

Email

Get the ball rolling

We would love to hear from you! Please click get in touch below to request a sample pack or a call back.

Get in Touch

Our tabbed dividers are printed on the highest quality silk artboard and are available with matt or gloss lamination. We can also produce double banks if more tabs are required.

As with all of our products our website only displays a small selection of what we can offer. Our friendly and knowledgeable team can help to deliver a bespoke product to suit your application and budget. Please call us now to discuss your project.

Popular options for this product include:

Sizes
A4, A5, US Letter
Square
(Custom sizes are available, please call for details)

Paper Stock
300gsm Silk Artboard (thick, and rigid)
300gsm Silk Artboard (thick, and rigid)
350gsm Silk Artboard (super thick and rigid)
(Special papers are available, please call for details)

Lamination
Matt Lamination (for a luxury feel)
Gloss Lamination (for impact)
Anti Scuff Matt Lamination
Soft Touch (Velvet) Lamination

Special Finishes
Spot UV
Foil (100’s of colours and effects)
Embossing
Custom tab cut shapes

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Book Printing: Use Page Dividers with Custom Tabs for Quick Indexing

Page Dividers with Index Tabs allow quick referencing for Manuals, Handbooks, Proposals and Presentations

Page dividers with custom-printed index tabs provide an easy way to organize a bound document into logical sections. The tabs provide a concise label for each section, allowing the user to quickly locate specific areas within the printed information.

Page dividers with tabs are most commonly used to separate and identify the topics within a ringed binder or spiral bound document, but they can also be incorporated into other binding styles as well. They are a popular feature of manuals, handbooks, proposals, presentations and any other multi-page documents that need quick referencing.

Page Dividers can be Customized in a Variety of Ways

The most economical way to create custom page dividers is to simply print custom information onto stock-size page dividers using black ink. Any part of the page divider could receive printing or just the tabs could be printed. The tabs could be printed on the front, back or both sides and oriented to whichever direction is more user-friendly. To increase visual appeal, stock-size page dividers can also be printed using colored ink(s).

Some projects require totally-custom page dividers. These are created with a custom die to form the tabs, making them a different size, shape or configuration than standard tabs. This works well if the tabs require a unique look or have a larger than normal format that needs additional surface area for printing. Custom page dividers can also be produced with special overall dimensions, non-standard paper stock, full-color printing or any combination of distinctive features.

Mylar Film Adds Protection and Longevity

Whether the page dividers are a stock size or custom size, the tab area is often covered with a transparent Mylar film to add durability. Clear Mylar is the most common, but Mylar also comes in a variety of colorful hues. Also, if the page dividers are used in a ringed binder or spiral bound application, the holes along the edge of the page divider are commonly reinforced with Mylar film to resist premature wear and tear.

Whether you need sets of custom-printed page dividers to insert yourself, or require custom-printed binders or books with page dividers already installed, give Formax a call at 866-367-6221. We can explain all your options and provide cost-saving solutions for your next printing project.

Take care! Keith

Printed Tab Dividers























































































































































TABPUN2H













TA4PRA-Z26 A4 TAB DIVIDERS PRINTED (A-Z) MYLAR X15 15

Ex Vat:£21.45

Inc Vat:£25.74





TA4PR1-12 A4 TAB DIVIDERS PRINTED 1 – 12 X 40 40



TA4PR101-200 A4 TAB DIVIDERS PRINTED 101-200 X 5 5

Ex Vat:£27.50

Inc Vat:£33.00





TA4PR1-10 A4 TAB DIVIDERS PRINTED 1-10 X 50 50



TA4PR1-100 A4 TAB DIVIDERS PRINTED 1-100 X 5 5

Ex Vat:£27.50

Inc Vat:£33.00





TA4PR1-15 A4 TAB DIVIDERS PRINTED 1-15 X 30 30



TA4PR1-20 A4 TAB DIVIDERS PRINTED 1-20 X 25 25

Ex Vat:£27.50

Inc Vat:£33.00





TA4PR1-25 A4 TAB DIVIDERS PRINTED 1-25 X 20 20



TA4PR1-31 A4 TAB DIVIDERS PRINTED 1-31 X 15 15

Ex Vat:£25.60

Inc Vat:£30.72





TA4PR1-5 A4 TAB DIVIDERS PRINTED 1-5 X 100 100



TA4PR1-50 A4 TAB DIVIDERS PRINTED 1-50 X 10 10

Ex Vat:£27.50

Inc Vat:£33.00





TA4PR1-75 A4 TAB DIVIDERS PRINTED 1-75 X 6 6



TA4PRJAN-DEC A4 TAB DIVIDERS PRINTED JAN-DEC X 40 40

Ex Vat:£33.60

Inc Vat:£40.32





TA5PR101-200 A5 TAB DIVIDERS PRINTED (101-200) X 5 5



TA5PR1-10 A5 TAB DIVIDERS PRINTED (1-10) X 50 50

Ex Vat:£25.00

Inc Vat:£30.00





TA5PR1-100 A5 TAB DIVIDERS PRINTED (1-100) X 5 5



TA5PR1-15 A5 TAB DIVIDERS PRINTED (1-15) X 40 40

Ex Vat:£30.00

Inc Vat:£36.00





TA5PR1-20 A5 TAB DIVIDERS PRINTED (1-20) X 30 30



TA5PR1-25 A5 TAB DIVIDERS PRINTED (1-25) X 25 25

Ex Vat:£31.25

Inc Vat:£37.50





TA5PR1-30 A5 TAB DIVIDERS PRINTED (1-30) X 17 17



TA5PR1-31 A5 TAB DIVIDERS PRINTED (1-31) X 20 20

Ex Vat:£31.00

Inc Vat:£37.20





TA5PR1-5 A5 TAB DIVIDERS PRINTED (1-5) X 120 120



TA5PR1-50 A5 TAB DIVIDERS PRINTED (1-50) X 10 10

Ex Vat:£25.00

Inc Vat:£30.00





TA5PRA-Z(3) A5 TAB DIVIDERS PRINTED A-Z (26 PART 1 GANG)X25 25



TA5PRA-Z A5 TAB DIVIDERS PRINTED(A-Z)(13GANG-26 part)X 25 25

Ex Vat:£45.50

Inc Vat:£54.60





TAB PUNCHING 2 HOLE PRE-PUNCHED Per pack

Ex Vat:£5.00

Inc Vat:£6.00





TABPUN4H TAB PUNCHING 4 HOLE PRE-PUNCHED Per pack



Divide the stuck together text into parts

So, we have a column with data that needs to be divided into several separate columns. The most common life examples:

  • Full name in one column (and it is necessary – in three separate ones, so that it is more convenient to sort and filter)
  • full description of the product in one column (and you need a separate column for the manufacturer, a separate one for a model to build, for example, a pivot table)
  • the entire address in one column (and you need to – separately the index, separately – the city, separately – the street and the house)
  • , etc. d.

Go..

Method 1. Text by columns

Select the cells to be divided and select from the menu Data – Text to columns . The window of the Wizard for parsing texts will appear:

In the first step of Wizard , we select the format of our text. Either it is text in which a character separates the contents of our future separate columns ( with separators ) from each other or in the text using spaces to simulate columns of the same width ( fixed width ).

At the second step of Wizard , if we have selected a delimited format (as in our example), it is necessary to specify which character is the delimiter:

If the text contains lines where for some reason there are several delimiters in a row (several spaces, for example), then checkbox Treat consecutive delimiters as one will force Excel to treat them as one.

Drop-down list Text Qualifier is needed so that the text enclosed in quotation marks (for example, the name of the company “Ivanov, Mann and Farber”) is not divided by comma
inside the title.

And finally, at the third step, for each of the resulting columns, by selecting them in advance in the Wizard window, you must select the format:

  • general – will leave data as it is – suitable in most cases
  • date – must be selected for columns with dates, and the date format (day-month-year, month-day-year, etc.) is specified in the drop-down list
  • text – this format is needed, by and large, not for columns with name, city or company name, but for columns with numerical data that Excel must necessarily perceive as text.For example, for a column with customer bank account numbers, where otherwise it will be rounded to 15 digits. Excel will treat the invoice number as a number:

Advanced button helps Excel to correctly recognize separator characters in text if they differ from the standard set in regional settings.

Method 2. How to extract individual words from the text

If you want such a division to be done automatically without user intervention, you will have to use a small VBA function inserted into the book.To do this, open the Visual Basic editor:

  • in Excel 2003 and older – Menu Tools – Macro – Visual Basic Editor (Tools – Macro – Visual Basic Editor)
  • in Excel 2007 and newer – tab Developer – Visual Basic Editor or keyboard shortcut Alt + F11

Insert a new module (menu Insert – Module ) and copy the text of this custom function there:

 Function Substring (Txt, Delimiter, n) As String
Dim x As Variant
    x = Split (Txt, Delimiter)
    If n> 0 And n - 1 <= UBound (x) Then
        Substring = x (n - 1)
    Else
        Substring = ""
    End If
End Function
 

It can now be found in the list of functions under category User Defined and used with the following syntax:

= SUBSTRING (Txt; Delimeter; n)

where

  • Txt - the address of the cell with the text that we divide
  • Delimeter - delimiter character (space, comma, etc. )etc.)
  • n - sequence number of the extracted fragment

For example:

Method 3. Separation of stuck text without spaces

A tough case, but it also happens. We have a text with no spaces at all, stuck together into one long phrase (for example, the full name "IvanovIvanIvanovich"), which must be separated by spaces into separate words. A small macro function can help here, which will automatically add a space before capital letters.Open the Visual Basic editor as in the previous method, insert a new module there and copy the code of this function into it:

 Function CutWords (Txt As Range) As String
    Dim Out $
    If Len (Txt) = 0 Then Exit Function
    Out = Mid (Txt, 1, 1)
    
    For i = 2 To Len (Txt)
        If Mid (Txt, i, 1) Like "[a-za-z]" And Mid (Txt, i + 1, 1) Like "[A-ZA-Z]" Then
            Out = Out & Mid (Txt, i, 1) & ""
        Else
            Out = Out & Mid (Txt, i, 1)
        End If
    Next i
    CutWords = Out
End Function
 

Now you can use this function on the sheet and bring the stuck together text back to normal:

Related Links

Novosibirsk State University of Architecture and Civil Engineering - Sibstrin

Sibstrin - healthy lifestyle university

From October 18 to October 29, 2021, the Decade of Health was held at NGASU (Sibstrin). Its organizers, the Center for Extracurricular and Educational Work and the Youth Initiative movement, have prepared a rich program for students, teachers and university staff.

The main goal of the events of these two weeks was the formation of a value attitude towards health and a healthy lifestyle among students and employees, as well as their acquisition of the necessary knowledge about a healthy lifestyle and bad habits that adversely affect people's health.

The Decade of Health was opened by a mass action under the motto "Being healthy, living actively is fashionable, positive!"Students and teachers were invited to take part in the work of such interactive platforms as the sports corner “Faster. Above....

A team of scientists led by the rector of NSASU (Sibstrin) Yuri Skolubovich became a laureate of the RF Government Prize in the field of science and technology

Rector of the Novosibirsk State University of Architecture and Civil Engineering (Sibstrin), Corresponding Member of the Russian Academy of Architecture and Construction Sciences, Professor Yuri Skolubovich and Advisor to the Russian Academy of Architecture and Construction Sciences, Professor of the Novosibirsk State University of Architecture and Civil Engineering (Sibstrin) Evgeny Voitov. Scientists from NGASU (Sibstrin) were awarded for outstanding results in the development and implementation of effective resource-saving technologies for the preparation of drinking water for settlements in industrial regions with intense anthropogenic impact on the environment. Research team developments ...

Congratulations from Rector Yuri Skolubovich on National Unity Day

Dear teachers, staff, students, veterans and graduates of the Novosibirsk State University of Architecture and Civil Engineering (Sibstrin)!

I sincerely congratulate you on National Unity Day! This holiday symbolizes the glorious traditions of the unity of the Russian people to achieve common goals in the name of the power and prosperity of the Motherland.Modern Russia has been and remains strong thanks to national unity, the desire of its citizens to work for the benefit of their loved ones, their country, its present and future.

NGASU (Sibstrin) over its more than 90-year history has made a lot of effort to become the pride of our city and region. Today the university, whose workforce has always been distinguished by civic initiative ...

XEROX Versant 180 pack Performance Digital press Used equipment

Copies 205,000 U scalable

Xerox EX 180X Print Server, Fiery
Up to 80 ppm (52 ​​- 220 gsm)
Up to 60 ppm (221 - 350 gsm)
Xerox Exclusive Ultra HD Resolution
Simple Image Quality Adjustment Toolset (SIQA) for easy image quality adjustment
Integrated 600 dpi scanner scans up to 200 ipm
Maximum monthly volume 750,000 pages per month

Media types:
Coated and uncoated paper, glossy paper, labels, business cards, glossy brochures, transparencies, recycled / synthetic papers, greeting cards, tab delimiters, embossed papers, polyesters and custom solutions
Multimedia printing support
4,000-sheet high-capacity feeder
Support format - 98 mm minimum x 146 mm
Media size - max. 330 mm x 660 mm

Descaling module in The
terface controls the output paper height and allows the press to communicate with end-of-line finishers.
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Clear text

Often, the text that we get to work in the cells of a Microsoft Excel worksheet is far from perfect.If it was entered by other users (or unloaded from some corporate database or ERP system) is not entirely correct, then it can easily contain:

  • extra spaces before, after or between words (for beauty!)
  • unnecessary characters ("g." In front of the city name)
  • invisible non-printable characters (non-breaking space left after copying from Word or "curve" unloading from 1C, line breaks, tabulation)
  • apostrophes (text prefix is ​​a special character that sets the text format of the cell)

Let's look at ways to get rid of this "garbage".

Replace

An "old but not outdated" trick. Select the range of cells to be cleared and use the Replace tool from the D tab Home - Find & Select - Replace or press the keyboard shortcut Ctrl + H .

Initially, this window was conceived for the wholesale replacement of one text with another according to the principle "find Masha - replace it with Peter", but in this case, we can use it to delete unnecessary text.For example, in the first line we enter "g." (without quotes!), and in the second, do not enter anything and press the button Replace All . Excel will remove all "g" characters before city names:

Just do not forget to pre-select the desired range of cells, otherwise the replacement will occur on the entire sheet!

Remove spaces

If you need to remove all spaces from the text at all (for example, they stand as thousandth separators inside large numbers), then you can use the same replacement: press Ctrl + H , enter a space in the first line, enter nothing in the second and press Replace all (Replace All) .

However, a situation often arises when it is necessary to remove not all spaces in a row, but only superfluous ones - otherwise all words will stick together. Excel has a special function for this - TRIM from category Text . It removes all spaces from the text, except for single spaces between words, i.e. we get exactly what we need at the output:

Delete non-printable characters

In some cases, however, TRIM function may not help.Sometimes what looks like a space is actually not a space, but an invisible special character (non-breaking space, line break, tab, etc.). These characters have a different internal character code than the space code (32), so the TRIM function cannot strip them.

There are two solutions:

  • Carefully select these special characters in the text with the mouse, copy them ( Ctrl + C ) and paste ( Ctrl + V ) into the first line in the replacement window ( Ctrl + H ).Then press button Replace All to delete.
  • Use function CLEAN . This function works in the same way as SRG function , but removes nonprinting characters from the text, not spaces. Unfortunately, it is also not able to cope with all special characters, but most of them can be removed with its help.

SUBSTITUTE function

The replacement of some characters with others can be implemented using formulas.To do this, in the category Text in Excel there is a function SUBSTITUTE . It has three required arguments:

  • The text in which we make the replacement
  • Old text - the one we replace
  • New text - the one with which we replace

With its help, you can easily get rid of errors (replacing "a" with "o"), extra spaces (replacing them with an empty string ""), remove unnecessary separators from numbers (do not forget to multiply the result by 1 later to make the text a number) :

Remove apostrophes at the beginning of cells

The apostrophe (') at the beginning of a cell in a Microsoft Excel worksheet is a special character officially called by the text prefix .It is needed in order to make it clear to Excel that all subsequent contents of the cell should be perceived as text, and not as a number. In fact, it serves as a convenient alternative to pre-setting the text format for the cell ( Main - Number - Text ) and for entering long sequences of numbers (bank account numbers, credit cards, inventory numbers, etc.) it is simply irreplaceable. But sometimes it ends up in cells against our will (after unloading from corporate databases, for example) and begins to interfere with calculations.To remove it, you will have to use a small macro. Open the Visual Basic editor with the keyboard shortcut Alt + F11 , insert a new module (menu Insert - Module ) and enter its text there:

Sub Apostrophe_Remove ()
   For Each cell In Selection
      If Not cell.HasFormula Then
         v = cell.Value
         cell.Clear
         cell.Formula = v
      End If
    Next
End Sub
 

Now, if you select a range on the sheet and run our macro ( Alt + F8 or tab Developer - button Macros ), then the apostrophes in front of the contents of the selected cells will disappear.

English letters instead of Russian

This is, as a rule, a purely human factor. When entering text data into a cell, instead of Russian letters, similar English letters are accidentally entered ("tse" instead of the Russian "es", "ygrek" instead of the Russian "y", etc.) , but Excel interprets them, of course, as different values ​​and gives errors in formulas, duplicates in filters, etc.

You can, of course, manually replace Latin characters with the corresponding Cyrillic alphabet, but it will be much faster to do this using a macro.Open the Visual Basic editor with the keyboard shortcut Alt + F11 , insert a new module (menu Insert - Module ) and enter its text there:

Sub Replace_Latin_to_Russian ()
  Rus = "asecorhuASENKMORTH"
  Eng = "acekopxyACEHKMOPTX"
  For Each cell In Selection
    For i = 1 To Len (cell)
      c1 = Mid (cell, i, 1)
      If c1 Like "[" & Eng & "]" Then
         c2 = Mid (Rus, InStr (1, Eng, c1), 1)
         cell.Value = Replace (cell, c1, c2)
      End If
    Next i
  Next cell
End Sub
 

Now, if you select a range on the sheet and run our macro ( Alt + F8 or tab Developer - button Macros ), then all English letters found in the selected cells will be replaced with Russian equivalent to them. Just be careful not to accidentally replace the Latin alphabet you need 🙂

Related Links

Chapter 5 - Calc Spreadsheet Processor - Documentation LibreOffice 4 Quick Start Guide.3

What is Calc?

Calc is a spreadsheet component from LibreOffice. You can enter data (usually numbers) into a spreadsheet and manipulate that data to produce a specific result.

Alternatively, you can enter data and then change only some of the data and observe the result without having to completely re-enter the tables or worksheet.

Other features provided in Calc include:

  • Functions that can be used to create formulas to perform complex calculations on data.
  • Database functions to organize, store and filter data.
  • Dynamic charts; wide range of 2D and 3D charts.
  • Macros for recording and executing repetitive tasks. The delivery includes support for the Basic, Python, BeanShell and JavaScript programming languages.
  • Ability to open, edit and save files in Microsoft Excel format.
  • Imports and exports spreadsheets in a variety of formats, including HTML, CSV, PDF, and PostScript.

Note

If you want to use LibreOffice macros written in Microsoft Excel using VBA, you must first modify the macro code in the LibreOffice Basic IDE. For more information, see Chapter 13 of this manual, Getting Started with Macros, and Chapter 12 of the Calc Manual, Calc Macros.

Tables, sheets and cells

Calc works with elements called tables. Tables are made up of a series of separate sheets, each sheet containing cells arranged in rows and columns.The position (address) of each specific cell is determined by the letter of the column and its row number.

Cells contain individual elements — text, numbers, formulas, and so on — that are data to display and manipulate.

Each table can have multiple sheets, and each sheet has a maximum of 1,048,576 rows and a maximum of 1,024 columns.

Calc Main Window

When Calc starts, the main program window becomes available (Figure 1). The various parts of this window will be described below.

Window Title

The window title is located at the top of the window and shows the name of the current table (document). If a new table is open, then its name will be Anonymous X , where X is the number in order. If the table is saved for the first time, you will need to give it a name.

Menu Bar

The Menu Bar contains pull-down menus that group all the functions for working in Calc. The panel can be further customized.For more information, see Chapter 14, Customizing LibreOffice, in this guide.

Main window Calc

  • File - Contains commands that apply to the entire document. For example, Open , Save , Wizard , Export to PDF , Print , Digital Signature and others.
  • Edit - Contains commands for editing a document. For example, Undo , Copy , Changes to , Plug-in and others.
  • View - contains commands for changing the Calc interface. For example, Toolbars , Column and row headers , Full screen , Scale and others.
  • Insert - Contains commands for inserting items into the table. For example, Cells , Rows , Columns , Sheet , Image and others.
  • Format - contains commands for changing the table layout.For example, Cell , Page , Styles and Formatting , Alignment and others.
  • Service - Contains various functions for checking and configuring the table. For example, Options , Spell Check , Share Document , Gallery , Macros and others.
  • Data - Contains commands for manipulating data in your table. For example, Set range , Sort , Combine and others.
  • Window - Contains commands for displaying windows. For example, New Window , Split and others.
  • Help - Provides links to the program's built-in help system and other miscellaneous functions. For example, Help , License , Check for Updates and others.

Toolbars

By default, Calc starts with the Standard panel and the Formatting panel located at the top of the main window (Figure Calc Main Window).

Calc toolbars can be docked or floating, allowing you to move the toolbar to a convenient location for the user.

A standard set of toolbar icons provides a wide range of common commands and functions. Panel icons provide quick access to commands that are also available through the program menu. You can remove or add icons to the toolbar. For more information see Chapter 14 - Customizing LibreOffice of this tutorial.

Formula Bar

The Formula Bar is located at the top of the Calc work window, just above the work area with cells. This panel is always located in this place and cannot be floating. If Formula bar is not visible, then go to the menu and mark it with a checkbox.

Formula bar

The Formula Bar consists of the following elements (from left to right in the figure Formula Bar):

  • Field Name - Indicates a cell reference using a combination of letters and numbers, for example A1.The letter indicates the column and the number indicates the row number of the selected cell. You can also set your own cell name.
  • Function Wizard - Opens a dialog where you can view a list of all available functions. Each function contains a detailed description with all possible parameters.
  • Amount - click on the icon Amount to calculate the amount in the pre-selected cells. The amount will be inserted in the cell below the selected range.
  • Function - Clicking on the Function will insert an equal sign (=) in the selected cell and in Input line to start entering the formula.
  • Input line - displays and allows you to edit the contents of the selected cell (data, formulas or functions).

You can also change the contents of a cell right in the cell by double-clicking on it with the left mouse button. When you enter new data in the cell, the icons Sum and Function in the input line will change to icons Cancel and Accept .

Formula bar when changing the contents of cell

Council

Entering formulas manually always starts with entering a sign equal to = .

Note

In Calc spreadsheets, the term function encompasses much more than just mathematical functions. See Calc Manual, Chapter 7, Using Formulas and Functions for more information.

Table Layout

Cells

The main part of the work area in Calc is displayed in cells in the form of a grid.Each cell is formed by the intersection of columns and rows in a spreadsheet.

The top of the columns and the left edge of the rows are headings that contain letters or numbers. Column headings use the letters of the Latin alphabet, starting with A and proceeding alphabetically to the right. Row headers use numbers starting at 1 and going down in order.

These column and row headers form the cell references that appear in the Name field in the formula bar (Figure Formula Bar).If the headers are not visible in the spreadsheet, go to menu View and select Column / Row Headers .

Sheet labels

One Calc file can contain more than one Sheet . At the bottom of the work area, the spreadsheet contains sheet labels with the number and name of each sheet in the table. Left clicking on a shortcut allows you to access each individual sheet and displays that sheet.The active sheet is indicated in white (according to the default settings for Calc). You can also select multiple sheets by holding down the Ctrl key and clicking on the sheet tabs.

Sheet labels

To change the sheet name (by default they are named Sheet1 , Sheet2 , and so on), right-click on the sheet's label and select Rename Sheet from the context menu. A dialog box will open where you can enter a new name for the sheet.Click OK to close the dialog.

To change the color of the sheet label, also right-click on it and select Label color from the context menu to open the color selection dialog (Figure Dialogue for choosing the sheet label color). Select a color and click OK to close the dialog box. For information on adding new colors to the color palette, see Chapter 14, Customizing LibreOffice of this tutorial.

Dialogue for choosing the color of the sheet label

Status bar

The Calc status bar contains information about the table and allows quick access to some actions. Most areas of the status bar are duplicated in other LibreOffice components. See the Status Bar and section of Chapter 1 - Introduction to Calc of the complete Calc manual for more information.

Status bar

Side panel

From version 4.0 LibreOffice introduces a dockable side toolbar that simplifies access to many features. The side panel is useful especially on widescreen monitors and saves vertical screen space.

If the sidebar is not displayed, you can enable it using the menu.

The sidebar is available in all LibreOffice components. In some components, it has additional tabs. In Calc, it contains the following set of tabs:

  • Side panel configuration menu;
  • Properties;
  • Styles and Formatting;
  • Gallery;
  • Navigator;
  • Functions (Calc only).

Side panel

  • Side Panel Configuration Menu - contains settings for the side panel itself. If necessary, allows you to enable / disable the display of certain tabs.

  • The Properties tab contains four areas:

    • Characters - allows you to customize the font parameters (typeface, point size, style). Some buttons (for example, superscript and subscript) become active when the cell is in edit mode.
    • Number format - sets the format for displaying data in cells (currency, date, etc.).
    • Alignment - Controls the alignment of content in cells.
    • Cell Appearance - controls the appearance of cells allowing you to set the background color, border, etc.
  • Tab Styles and Formatting - Similar to the dialog Styles and Formatting (or F11 ).

  • Tab Gallery - similar to dialogue Gallery ()

  • Tab Navigator - similar to dialog Navigator (or F5 )

  • Tab Functions - contains a set of functions that are also available in the dialog.

Clicking the cross x next to the title of each tab minimizes the sidebar. To reopen a particular tab, click on its icon in the sidebar.


Opening CSV files

Files in the format ( CSV ) are tables in text format, where the contents of cells are separated, for example, by commas, semicolons and other separators. Each line in the CSV file is a row in the table.Text is entered in quotes, numbers are entered without quotes.

To open a CSV file in Calc:

  1. Select a menu item and locate the CSV file you want to open.
  2. Select the file and click Open . By default, a CSV file has a .csv extension. Also, the CSV file can be with the .txt extension or not at all.
  3. The Text Import Dialogue (picture below) opens, where you can select several settings available when importing CSV files into Calc tables.
  4. Click the OK button to open and import the file.

Dialogue Text Import

The various options for importing CSV files into a Calc spreadsheet are described below:

Imports

  • Encoding - defines the character set that will be used in the imported file.
  • Language - Determines how numeric strings are imported. If the CSV import language is set to By default , Calc will use the language set in the general settings.If the language is set specifically (for example, "English", with the default value "Russian"), this language will be used when importing numbers.
  • From line - defines the line from which the import will start. The lines are visible in the preview window at the bottom of the dialog box.

Separator parameters - indicates which character is used as a separator for values.

  • Fixed Width - Splits fixed width data (equal number of characters) into columns.Click on the ruler in the preview window to set the desired width.
  • Separator - Select the separator used in the data to delimit the data into columns. If you select Other , manually specify the symbol used to divide the data into columns. Such a custom delimiter must be contained in the data.

Note

Keep in mind that in the Russian Federation, it is customary to separate the decimal part of a number with a comma (, ).Choosing a comma separator may result in incorrect CSV import.

  • Combine delimiters - Combines sequential delimiters and removes blank data fields.
  • Text delimiter - defines a character for delimiting text data.

Other parameters

  • Quoted fields as text - if this option is active, fields or cells whose values ​​are limited to the characters specified in field Text separator (by default, typescript double quotes are used " at the beginning and end of the text block, but you can set your own separator character) are imported as text.

  • Recognize Special Numbers - If enabled, Calc will automatically detect all number formats, including special number formats such as date, time and exponential notation.

    The language you choose also affects how such special numbers are found, as different languages ​​use different spellings for such special numbers.

    If this option is disabled, Calc will only detect and convert decimal numbers.The rest, including numbers presented in exponential notation, will be imported as text. A decimal number can contain numbers from 0 to 9, thousands separators, and decimal separators. The thousand separators and decimal separators may vary depending on the selected language and region.

Fields - Shows how the data will look after being split into columns.

  • Column type - Select a column in the preview and select the data type to apply to the imported data.
  • Standard - Calc defines the data type.
  • Text - Imports data as text.
  • US English - Numbers formatted in the language US English are searched for and included regardless of the system language. Number format does not apply. If there are no entries with setting US English , then the standard format is used.
  • Hide - The data in the specified columns will not be imported.
  • Date (DMY) / (MDY) / (YMD) - determines the format for displaying dates: D - Day; M - Month; D - Year.

Saving spreadsheets

See Saving Documents for the basics of saving documents in LibreOffice. Calc can also save tables in various formats and export tables to PDF, HTML and XHTML formats. For details, see Chapter 6 - Printing, Exporting, and E-mailing of the Calc manual.

Saving spreadsheets in other formats

By default, LibreOffice saves spreadsheets in the * .ods format (included with the ODF format). To save spreadsheets in other formats, you need:

  1. Open the menu.
  2. In the field File name enter the name of the document.
  3. In the field File type select the required format from the drop-down list.
  4. Press the button Save .

Select storage format

When saving in formats other than * .ods , a dialog for confirming the saving format will be displayed. To prevent this dialog from appearing again, you must uncheck the box next to Ask when saving in non-ODF format .

Confirmation of saving in a format other than ODF

If you select the save format for the table CSV Text ( * .csv ), the Export to text file dialog opens, where you can select encoding, field separator, text separator and other settings.

Export to text file

To have Calc save documents by default in a format other than ODF, open the menu. Under Default file format and ODF settings, select Document type - Spreadsheet and below, select the desired file format from the Always save as drop-down list.

Change the default storage format

Navigation in spreadsheets

Calc provides many ways to navigate a spreadsheet from cell to cell and from one sheet to another sheet.Any method can be used.

Cell Navigation

When a cell is selected, its borders are outlined with a bold line. If a group of cells is selected, then all selected cells will be colored with a certain color. The selection color of the cell border and the selection color of a group of cells depends on the operating system used and LibreOffice settings.

  • Using the mouse - place the mouse cursor on the cell and click the left mouse button. To move the selection to another cell using the mouse, simply move the mouse pointer to the desired cell and press the left mouse button.
  • Using Cell References - Select or remove an existing cell reference in the Name field (see the figure The Formula Bar) on the Formula Bar. Enter a new reference for the desired cell and press the Enter key on your keyboard. Cell references are case-insensitive, for example, when typing, there will be no difference between A3 or A3, cell A3 will be highlighted. Do not forget that only Latin letters are used in cell coordinates.
  • Using Navigator - Click on the Navigator icon on the standard panel or press the F5 () key to open the Navigator .Enter a cell reference in fields Column and Line and press Enter .

Changing the default save format (YOU DID NOT CONFUSE ANYTHING WITH THE NAME OF THE PICTURE ?!) 18 it goes like that!

  • Using Enter - Press Enter to move the cell selection down the column to the next row. Press Shift + Enter to move the cell selection up the column to the previous row.

  • Using Tab - Press Tab to move the cell selection right across the row to the next column. Press the keyboard shortcut Shift + Tab to move the cell selection left along the row to the previous column.

  • Using the left / right / up / down keys - Press the arrow keys on your keyboard to move the cell selection in the direction of the arrow pressed.

  • Using the Home, End, Page Up, and Page Down Keys

    • Home Moves the selection to the beginning of the row (the leftmost cell in the row).
    • End Moves the selection to the right of the current row, to the cell at the intersection of the rightmost column containing the data.
    • Page Down Moves the selection down to the height of the screen.
    • Page Up Moves the selection up to the height of the screen.

Sheet navigation

Each sheet in a spreadsheet is independent of other sheets, and they can be linked by links. There are three ways to navigate between sheets of a spreadsheet.

  • Using the Navigator - if the Navigator is open (Figure Navigating through table sheets), double-click on any sheet in the list to go to it.

Navigation through the sheets of the table

  • Using the Keyboard - Use the keyboard shortcuts Ctrl + Page Down to go to the sheet to the right of the current sheet and Ctrl + Page Up to the sheet to the left of the current sheet.
  • Using the mouse - click on one of the sheet labels located at the bottom of the table to navigate to it, or right-click on the arrows to the left of the sheet labels and select the desired sheet from the context menu.

If there are many sheets in the spreadsheet, some of the sheet labels may be hidden behind the horizontal scroll bar at the bottom of the screen. If so, then using the four buttons located to the left of the sheet labels, you can advance the desired labels in the field of view (figure Navigating through the sheets of the table).

Keyboard navigation

Pressing some keys or key combinations allows you to navigate the table using the keyboard. Keyboard shortcuts are when you press more than one key at a time, for example, use the keyboard shortcut Ctrl + Home to go to cell A1. The table below shows the keys and keyboard shortcuts that are used to navigate Calc tables. For more information on common keyboard shortcuts, see _KeyboardShortcuts.

Keys and Keyboard Shortcuts Result
Right arrow Moves the selection one cell to the right
Left arrow Moves the selection one cell to the left
Up arrow Moves the selection one cell up
Down arrow Moves the selection down one cell
Ctrl + →

Moves the selection to the first cell with data in the row to the right of the current one, if the current cell is empty.

Moves the selection to the next data cell to the right of the current one, if the current cell contains data.

Moves the selection to the last cell on the right in a row if the current cell contains data and there are no data cells to the right of it in the row.

Ctrl + ←

Moves the selection to the first data cell in the row to the left of the current one, if the current cell is empty.

Moves the selection to the next cell with data to the left of the current one, if the current cell contains data.

Moves the selection to the first cell on the left in a row if the current cell contains data and there are no data cells to the left of it in the row.

Ctrl + ↑

Moves the selection from an empty cell up the current column to the first cell with data.

Moves the selection to the next cell with data on top of the current one, if the current cell contains data.

Moves the selection from a cell with data to the first row of the current column if all cells above the current one are empty.

Ctrl + ↓

Moves the selection from an empty cell down the current column to the first data cell.

Moves the selection to the next cell with data below the current one, if the current cell contains data.

Moves the selection from a cell with data to the last row of the current column if all cells below the current one are empty.

Ctrl + Home Move selection to cell A1 of the current sheet
Ctrl + End Moves the selection from any cell on the sheet to the bottom-right cell of the data sheet.
Alt + Page Down Moves the selection one screen to the right (if possible).
Alt + Page Up Moves the selection one screen to the left (if possible).
Ctrl + Page Down Moves the selection to the next sheet to the right of the current sheet if the table has more than one sheet.
Ctrl + Page Up Moves the selection to the next sheet to the left of the current sheet if the table has more than one sheet.
Tab Moves the selection to the next cell to the right of the current one
Shift + Tab Moves the selection to the next cell to the left of the current one
Enter Down one cell (unless changed in the settings by the user)
Shift + Enter Up one cell (if not changed in the settings by the user)

Configuring the action on pressing the Enter key

You can change the direction of the selection when you press Enter in the menu.Select the direction to move the selection from the drop-down list. Setting a different direction to move the selection can be useful depending on the file or data type. Enter can also be used to switch to edit mode. Use the first two steps in section Input Settings to change the settings for the Enter key.

Configuring the action when pressing the key Enter


Selecting items in a table

Select cells

One cell

Left-click on a cell.You can check the correctness of the selection by looking in the field Name in Formula bar (figure Formula Bar).

Adjacent cell range

A range of cells can be selected using the keyboard or mouse.

Select a range of cells by dragging the mouse cursor:

  1. Click on the cell.
  2. Press and hold the left mouse button.
  3. Move the mouse.
  4. Once the desired range of cells is selected, release the left mouse button.

Select a range of cells without dragging the mouse:

  1. Click on a cell that is one of the corners of a range of cells.
  2. Move the mouse pointer over the opposite corner of the cell range.
  3. Hold down the key Shift press the left mouse button.

Select a range of cells

Council

It is also possible to select a range of cells by first clicking on the first cell of the range and selecting in the area Selection Mode in the status bar (Figure ch5-lo-screen-012) Mode Expandable Selection .Then you just need to click on the last cell of the range. To return to normal selection mode, select mode Normal selection on the status bar again.

To select a range of cells without using the mouse:

  1. Select a cell to be one of the corners of the range.
  2. Hold down the Shift key and use the arrow keys to select the desired range.

Council

You can also select a range of cells using the field Name on the Formula Bar (figure Formula Bar).To select a range of cells, enter a reference to the top-left cell of the range, insert a colon (: ), and enter a reference to the bottom-right cell of the range. For example, to select a range of cells from A3 to C6, you would enter A3: C6 .

Range of non-contiguous cells

To select multiple ranges, follow these steps:

  1. Select a cell or range of cells using one of the methods described above.
  2. Move the mouse cursor to the beginning of the next range or cell.
  3. Press and hold the key Ctrl , click a cell, or select a different range.
  4. Repeat step 3 as many times as necessary.

Multiple range selection

Column and row selection

One column or one row
  • To select one column, click on its heading.
  • To select one line, click on its heading.
Multiple columns or rows

To select multiple columns or rows that are adjacent:

  1. Click on the first column or row of the group.
  2. Press and hold Shift .
  3. Click on the last column or row of the group.

Select multiple columns

To select multiple columns or rows that are not contiguous:

  1. Click on the first column or row of the group.
  2. Press and hold the key Ctrl .
  3. Click on all the required columns and rows in turn.
Whole sheet

To select the entire sheet, click on the margin between the column and row headings, or use the key combination Ctrl + A , you can also use the menu item.

Field Select All

Select Sheets

One or more sheets can be selected in Calc. This can be useful if you need to make changes to several sheets at once.

One sheet

Click on a sheet tab to select it. The label of the selected sheet is white (according to the default Calc settings).

Multiple adjacent sheets

To select multiple adjacent sheets:

  1. Click on the shortcut for the first sheet of the desired sheet.
  2. Move the mouse cursor to the shortcut for the last desired sheet.
  3. Press and hold the Shift key and click on the last sheet shortcut.
  4. Any shortcuts between the two tabs are highlighted and turn white (based on the default Calc settings). Any actions you take will affect all of the highlighted sheets.
Multiple non-adjacent sheets

To select multiple non-adjacent sheets:

  1. Click on the shortcut for the first sheet of the desired sheet.
  2. Move the mouse cursor to the shortcut of the next desired sheet.
  3. Press and hold the key Ctrl and click on the sheet shortcut.
  4. Repeat steps 2 and 3 for each required sheet.
  5. The highlighted sheet tabs will be white (based on the default Calc settings). Any actions that will be performed on the table will affect all selected sheets.
All sheets

Right-click on the row of sheet labels and select Select All Sheets from the context menu.


Working with columns and rows

Insert Columns and Rows

Note

When a column is inserted, it is inserted to the left of the current column. When a row is inserted, it is inserted above the current row.

The cells of the inserted column or row will be formatted as the corresponding cells from the column to the left and from the row above the inserted one.

One column or row

Using Menu Insert :

  1. Select the cell, column or row where you want to insert a new row or column.
  2. Select the desired item from the menu or.

Using a mouse:

  1. Select the column or row where you want to insert the column or row.
  2. Right-click a column or row header.
  3. Select Insert Columns or Insert Rows from the context menu.
Multiple columns or rows

You can insert multiple columns or rows at once, rather than inserting them one at a time.

  1. Select the required number of columns or rows by holding the left mouse button on the heading of the first column or row and dragging the cursor over the required number of headings.
  2. To insert columns or rows, proceed as described above for inserting a single column or row.

Deleting Columns and Rows

One column or row

To delete one column or row:

  1. Select the cell in the column or row you want to delete.
  2. From the menu Edit , select Delete cells , or right-click a cell and select the context menu item Delete cells .
  3. Select the required item from the dialog Delete cells (Figure Dialog * Delete cells *).

Dialogue Delete cells

You can do it differently:

  1. Left-click on a row or column heading to select the entire column or row.
  2. From the menu Edit , select Delete cells , or right-click and select Delete column or Delete row from the context menu.
Multiple rows or columns

To delete multiple rows or columns:

  1. Select columns or rows as described in Selecting Columns and Rows.
  2. From the menu Edit , select Delete cells , or right-click and select Delete column or Delete row from the context menu.

Working with sheets

Insert new sheets

In the row of sheet labels, click Add sheet to insert a new sheet after the last sheet. Another method is to open the dialog Insert Sheet , where you can select a position for a new sheet, create more than one new sheet, give a name for a new sheet, or select a sheet from a file:

Dialog Insert sheet

  • Select the sheet next to which you want to insert a new one and select the menu item.
  • Right-click on the label of the sheet next to which you want to insert a new sheet and select Add Sheets from the context menu.
  • Click the left mouse button on the free space to the right of the sheet labels, the dialog box will open Insert sheet .

Moving and copying sheets

You can move or copy sheets within the same document using drag and drop or using the dialog box Move / Copy Sheet .To move or copy a sheet to another document, use the dialog Move / copy sheet .

Drag

To move a sheet to a new position within one file, click on the sheet shortcut and, without releasing the left mouse button, drag it to a new location, now release the mouse button.

To copy a sheet within a single file, hold down the Ctrl key ( Option on MacOS X), click on the sheet shortcut, drag the sheet to a new location, and release the mouse button.The mouse cursor may change to a plus sign depending on your operating system settings.

Using Dialogue

Dialogue Move / copy sheet (in the picture below) allows you to specify exactly where to place the sheet: in the same or in another document; his position in the document; sheet name when moving or copying sheet:

  1. In the current document, right-click on the shortcut for the sheet you want to move or copy and select Move / Copy from the context menu or open the menu item.
  2. Select Move or Copy to take appropriate action.
  3. Select the document to which you want to move or copy the sheet from the drop-down list in section To document . There you can select the current document, any currently open document, or create a new document.
  4. Select the position for the sheet to be moved or copied from the list Paste before .
  5. Enter a name for the sheet being moved or copied in field New Name if you want to change it.If you do not enter a name, Calc will create a default name (Sheet 1, Sheet 2, and so on).
  6. Press the OK button to confirm the move or copy of the sheet and close the dialog.

Dialogue Move / copy sheet

Warning

When moving or copying a sheet to another document or to a new document, there may be conflicts with formulas associated with other sheets from the sheet being moved or copied.

Removal of sheets

To delete one sheet, right-click on its shortcut and select the context menu item Delete or select the menu item. Press Yes to confirm at the prompt that appears.

To delete several sheets, select them (see the section Selecting Sheets), right-click on any of the selected shortcuts and select the Delete context menu item or select the menu item. In the dialog that appears, press Yes to confirm.

Rename sheets

By default, sheets are assigned names like SheetX , where X is a sequential number. You can rename a sheet using one of the following methods:

  • When creating a sheet using the dialog Insert sheet (Figure Dialog Insert sheet), enter a name in the text box Name .
  • Right-click on the sheet label and select Rename from the context menu to replace the existing name with a different one.
  • Double click on the sheet shortcut to open the Rename sheet dialog.

Note

Sheet names must start with a letter or number; other characters, including spaces, are not allowed. In addition to the first character in the sheet name, the following characters are allowed in the name: letters, numbers, spaces, and the underscore character. If you try to rename a sheet using invalid characters, you receive an error message.


Appearance Calc

Document Type Setup

Use the zoom function to show more or less cells in the window when working with a table.For more information on scaling, see Chapter-1-Introducing-LibreOffice in this tutorial.

Freeze Rows and Columns

Freezing always leaves some rows at the top of the table visible, or some columns on the left side of the table, or both at the same time. That is, when moving around the table within the sheet, cells in the fixed rows and columns always remain in the field of view.

The figure Fixed Rows and Columns shows several fixed rows and columns.A thicker horizontal line between rows 3 and 23 and a thicker vertical line between columns F and Q indicate that rows 1 through 3 and columns A through F are frozen. Rows 3 to 23 and columns between F and Q have been scrolled.

Fixed Rows and Columns

Freezing Rows or Columns
  1. Click on the row heading below the rows you want to freeze, or click on the column heading to the right of the columns you want to freeze.
  2. Open the menu Window and select Freeze . A bold line appears between the rows or columns to indicate where the commit was created.
Freezing Rows and Columns
  1. Click on the cell that is directly below the rows and immediately to the right of the columns you want to freeze.
  2. Open the menu Window and select Freeze . Two perpendicular bold lines appear between the rows and columns, indicating where the commit was created.
Unlock

To un-freeze rows and columns, in the menu Window , uncheck the box Freeze . The bold lines showing the bounds of the freeze will disappear.

Split Screen

Another way to change the appearance of Calc is to split (split) the spreadsheet screen (also known as split window). The screen can be split horizontally, vertically or in both directions, allowing up to four table sections to be displayed at the same time.An example of a split screen is shown in the figure below, where the split is indicated by a gray line.

Dividing the document window into 4 areas

Why do this? For example, if you have a large table in which one cell has a value that is used in three formulas in other cells. Using a split screen, you can arrange a cell containing a number in one section and each of the formula cells in other sections. This method allows, by changing the number in one cell, to observe how the change affects the result of the calculation of each of the formulas.

Horizontal or vertical separation
  1. Click on the heading of the row below the rows at the horizontal split, or click on the column heading to the right of the columns at the vertical split.
  2. Open the menu Window and select Split . A bold line will appear between rows or columns to indicate where the split was created.

After adding the split, you can drag the split lines to the desired position, for this:

  1. Move the mouse cursor over the dividing line and hold down the left mouse button.
  2. Drag the dividing line to the desired position without releasing the left mouse button.
  3. Release the left mouse button to fix the dividing line at the new position.
Horizontal and vertical separation
  1. Click on the cell that is directly below the rows and immediately to the right of the columns where you want to split the table.
  2. Open the menu Window and select Split .Two perpendicular bold lines appear between the rows and columns to indicate where the split was created.
Cancel split screen

Do one of the following to remove the partition from a table:

  • Double-click the left mouse button on each separation line.
  • Click and drag the split lines to the top and right edges of the table.
  • From the menu Window , uncheck Split .

Data Entry

Most of the data is entered into the Calc table using the keyboard.

Numbers

Click a cell and enter a number using the numeric keys on the main keyboard or using the numeric keypad on the right. By default, numbers in a cell are right-aligned.

Negative numbers

To enter a negative number, either type a minus sign ( - ) in front of the number, or enclose the number in parentheses () , for example, (1234) .The result for both writing methods will be the same, for example, -1234 .

Leading zeros

To keep the minimum number of characters in a cell when you enter a number and keep the cell format as numeric, such as 1234 and 0012 , leading zeros must be added to the number as follows:

  1. If a cell is selected, right-click on it, select Format Cells from the context menu, or select a menu item, or use the keyboard shortcut Ctrl + 1 (number) to open the dialog Format Cells (Figure Dialog Cell format - Numbers tab).
  2. Click the Numbers tab and select the format Numeric from the Category list.
  3. Below, in the section, enter the minimum number of characters in a number. For example, for four characters, enter 4 . Now any number less than four characters long will have leading zeros, for example, 12 becomes 0012 .
  4. Click OK . The entered number retains its number format and any formula used in the spreadsheet will treat the value from such a cell as a number and perform all possible actions for the number.

Dialogue Cell Format - Tab Numbers

If a number is entered with leading zeros, for example 01481, then by default Calc automatically drops the leading 0. To store leading zeros in the number:

  1. Enter an apostrophe ( ') before the number, for example ' 01481 .
  2. Move the selection to another cell. The apostrophe is automatically removed, leading zeros are retained, and the number is converted to left-justified text.

Note

Cell format is valid only for the cell or group of cells for which it is specified. Different cells can have different cell formats.

Number as text

Numbers can also be converted to text in the following way:

  1. If a cell is selected, right-click on it, select Format Cells from the context menu, or select the menu item, or use the keyboard shortcut Ctrl + 1 to open the Format Cells dialog (figure Dialog Format Cells - tab Numbers).
  2. Click the Numbers tab and select the format Text in the Category list.
  3. Click the OK button and the number will be converted to text and, by default, will be left aligned.

Note

Any numbers formatted as text in a spreadsheet will be treated as zero by any formulas. Functions in the formula will ignore text entries.

Text

Left-click on a cell and enter text.By default, text is aligned to the left of the cell.

Date and Time

Select a cell and enter a date or time.

You can separate the date elements with a slash / (slash) or a hyphen ( - ), or use text such as October 10, 2012 . The date format will automatically switch to the correct format used by Calc.

Note

Date format recognition depends on the LibreOffice language settings.For example, in the Russian-language settings of LibreOffice, numbers separated by the dot symbol (.) are also automatically recognized as dates.

When entering time, separate time elements with colons, for example 10:43:45 . The time format will automatically switch to the correct format used by Calc.

To change the time or date format used by Calc:

  1. If a cell is selected, right-click on it, select Format Cells from the context menu, or select the menu item, or use the keyboard shortcut Ctrl + 1 to open the Format Cells dialog (figure Dialog Format Cells - tab Numbers).
  2. Click the Numbers tab and select Date or Time format from the Category list.
  3. Highlight the date or time format you want to use in the Format list.
  4. Click OK .

AutoCorrect Options

Calc will automatically apply many changes during data entry using AutoCorrect, unless disabled. You can undo any changes by using the Ctrl + Z keys or manually returning to the point before the change.

To change the AutoCorrect settings, select the item of the same name in the Service menu to open the AutoCorrect dialog.

Dialogue Autochange

Replacement

Edit substitution table to automatically correct or replace words and abbreviations in a document.

Exceptions

Specify abbreviations or letter combinations that LibreOffice should ignore for automatic correction.

Parameters

Select the options for automatically replacing errors in the data you entered and click OK .

National parameters

Specify the AutoCorrect Quotation options and options that are specific to the language of the text.

Restore

Reset changed values ​​to LibreOffice defaults.

Disable automatic changes

Some AutoCorrect options are applied when you press the spacebar after entering data. To turn Calc AutoCorrect on or off, go to the menu and uncheck Auto Input .


Speeding up data entry

Entering data into a spreadsheet can be very time consuming, but Calc provides several tools to speed up your typing.

The most basic feature is dragging and dropping the contents of one cell to another with the mouse. Many people also find Auto Input helpful. Calc includes several other tools for automating typing, especially those involving repetitive material. These include a fill tool, selection lists, and the ability to simultaneously enter information on multiple sheets of the same document.

Using the Fill tool

Calc tool Fill is used to duplicate existing content or create a series of data in a range of cells in a spreadsheet:

  1. Select the cell containing the data to be copied or the starting cell for the series.
  2. Select a range of cells with the mouse or, using the pressed key Shift , click on the last cell in the range.
  3. Select a menu item and select the direction in which you want to copy or create data (up, down, left, or right) or rows from the context menu.

Tool use Fill in

Alternatively, you can use a different path to fill in the cells.

  1. Select the cell containing the data to be copied or the starting cell for the rows.
  2. Place the cursor over the small square in the lower right corner of the selected cell. The cursor changes shape to a cross.
  3. Click and drag it in the direction you want to fill. If the original cell contains text, then the text will be automatically copied.If the original cell contained a row, then a row will be created.
Using row filling

If you have selected an item in the menu, the dialog Fill Rows opens, in which you can select the type of row.

Dialogue Fill the rows

  • Direction - defines the direction of creating rows.

    • Down - Creates a downward series in the selected range of cells for the column using a specific increment to the final value.
    • Right - Creates rows from left to right within a selected range of cells, incrementing to a finite value.
    • Up - Creates an ascending series across a range of column cells using a specific increment to the final value.
    • Left - Creates rows from right to left in the selected range of cells using a specific increment to the final value.
  • Row type - defines the row type.

    • Linear - Creates a linear numeric series using a specified increment and end value and specifying units.
    • Geometric - Creates a geometric series using a specific increment (multiplier) and final value.
    • Date - Creates a series of dates using a specific increment, end date, and units of measure (day, month, year).
    • Autofill - Forms a row directly on the sheet.The autocomplete feature uses customized lists. For example, if you enter the word January in the first cell, the series will end using the list defined in the LibreOffice preferences in the menu. Autocomplete attempts to complete a series of values ​​using the specified pattern. For example, the number series 1,3,5 will be automatically continued with the numbers 7,9,11,13.
  • Time unit - In this area, you can enter the desired time unit. This area is only active if the row type is Date .

    • Day - Use Series Date and this parameter to create a series in daily increments (no limit).
    • Day of Week - Use Series Date and this parameter to create a series of in daily (five-day) increments.
    • Month - Use Series Date and this parameter to generate series in monthly increments.
    • Year - Use Series Date and this parameter to create series in year increments.
  • Initial value - defines the initial value of the series. A number, date, or time is used.

  • Course value - defines the end value of the series. A number, date, or time is used.

  • Increment - determines the value by which the row of the selected type is increased with each step (for type Geometric - this value will be a multiplier). Records can only be made when the series type is Linear, Geometric or Date.

Determination of row filling

To define your own fill row:

  1. Select a menu item to open the dialog with the same name. This dialog shows the previously defined series in field Lists and the contents of the selected list in field Elements .
  2. Click the Create button. Field of Items will be cleared.
  3. Enter the row for the new list in Elements (one value per line).
  4. Click Add and the new list will appear in field Lists .
  5. Press OK to save the new list.

Dialogue Sorting lists

Using Picklists

Selection lists are only available for text and are limited only to the text already entered in the column.

  1. Select a blank cell in the column that contains the cell with text.
  2. Right-click and select Select List from the context menu.The drop-down list will show all variations of the text from the cells in the column, or the contents of the cells formatted as text.
  3. Click on the desired option and it will be inserted into the selected cell.

Sharing content between sheets

If you want to enter the same information in the same cells on multiple sheets, for example, create standard lists for a group of individuals or organizations. Instead of entering a list on each sheet separately, you can enter information on multiple sheets at the same time.

  1. Open dialog Select sheets from the menu.
  2. Select the individual sheets on which the information should be repeated.
  3. Press OK to select sheets and sheet tabs will change color.
  4. Enter information in the cells on the first sheet and it will be duplicated on the selected sheets.

Dialogue Select Sheets

Warning

This method automatically overwrites without any warning any information that was already in cells on the selected sheets.Be sure to deselect additional sheets after you finish entering the information you want to duplicate before continuing to enter data into the spreadsheet.

Checking the contents of cells

When creating a table for other people to use, validating the contents of the cells ensures that they enter the correct data that is appropriate for the cell. You can also use validation in your work to help you enter data.

Row padding and selection lists can handle some data types, but they are limited to a predefined set
information.To validate new data entered by the user, highlight a cell and navigate to the menu to determine the type of data that can be entered in that cell. For example, a cell may require a date or an integer without any letters or decimal places, or cells cannot be left blank.

Depending on how the validation is configured, it can determine the range of values ​​that can be entered, provides help messages that explain the rules set for the cell content, and what users should do if they enter an invalid value.You can also set settings for a cell, such as discarding inappropriate content, accepting with a warning, or executing a macro when an invalid value is entered. See Calc Manual, Chapter 2, Entering, Editing, and Formatting Data, for more information on validating cell contents.

Edit data

Delete data

Delete data only

Data can be deleted from cells without removing cell formatting.Select the required cells by any method and press the Delete key on the keyboard.

Deleting data and formatting

Data and formatting of a cell can be deleted from a cell at the same time.

  1. Click on a cell to select it.
  2. Press the Backspace key or right-click and select Delete content from the context menu, or select the menu item to open the dialog with the same name.This dialog allows you to delete different variants of data in a cell or delete all content in a cell.

Dialogue Delete content

Data Replacement

To completely replace the data in a cell and insert new data, select the cell and enter the new data. The new data will replace the data already in the cell, while the cell retains its original formatting.

Alternatively, you can double-click in the input field on the Formula Bar and enter new data.

error correction

Sometimes it is necessary to change the contents of a cell without removing all data from the cell. For example, changing the phrase “Sales in Q2” to the phrase “Sales increased in Q2” can be done as follows:

Using keypad
  1. Click on a cell to select it.
  2. Press the key F2 and the cursor appears at the end of the entered text in the cell.
  3. Using the arrow keys on the keyboard, move the cursor to the place where you want to enter new data.
  4. When you finish entering new data, press the Enter key and the changes will be saved.
Using mouse
  1. Double-click a cell to select it and place the cursor in the cell to be edited.
  2. Move the cursor to where you start entering new data into the cell.

Alternative:

  1. Click once on a cell to select it.
  2. Move the cursor to the input field on the Formula Bar and click on the position where you want to enter new data in the cell.

When you are finished entering data, click next to the cell to deselect it and save your changes.


Formatting data

Note

All settings discussed in this section can also be set as part of the cell style. See the Calc Guide, Chapter 4, Using Styles and Templates in Calc , for more information.

Multiple lines of text

Multiple lines of text can be entered into a single cell using automatic nesting, or manually by line breaks.Each method can be useful in different situations.

Automatic nesting

To automatically place multiple lines of text in a cell:

  1. Right-click the cell and select Format Cell from the context menu, or select the menu item or press the key combination Ctrl + 1 to open the Format Cell dialog.
  2. Click on the Alignment tab .
  3. Under Properties , select the Word Wrap check box and click OK .

Dialogue Cell Format - Tab Alignment

Manual line breaks

To enter a manual line break in a cell, press Ctrl + Enter . This method does not work when the cursor is in the input field of the formula bar. To edit text, double-click on the desired cell and place the cursor where you want to make a line break.

If you enter a line break manually, the cell width does not change, and the text may still overlap the cell border.In this case, you need to change the width of the cell manually or move (or add another) line break so that the text does not overlap the border of the cell.

Shrink the text to fit fully in cell

The font size of the data in a cell can be automatically adjusted to fit the text within the cell border. To do this, check the box next to Shrink to fit cell in the Properties section of the Format Cells dialog.

Number Formatting

Several different number formats can be applied to cells using the icons in the Formatting toolbar (highlighted in the image below). Select a cell and then click the appropriate icon to change the number format.

Formatting bar.

Number Formatting Icons

For more control or to select other number formats, use the tab Numbers of the Dialog Format Cells (Figure Using the Fill Tool):

  • Select any of the data types in the list Category .
  • Specify the number of decimal places and leading zeros in section in Parameters .
  • Enter your format code.
  • Language Setting controls local settings for various formats such as date format and currency symbol.

Font Formatting

To quickly select a font and format for use in a cell:

  1. Select a cell.
  2. Click the triangle to the right of the Font Name field in the Formatting panel (highlighted in the image below) and select a font from the drop-down list.

Font name and font size in the format bar

  1. Click the triangle to the right of Font Size in the Formatting panel and select a font size from the drop-down list.
  2. To change the character format, click on the icons Bold , Italic , or Underline .
  1. To change the alignment of the font to the width, click on one of the four alignment icons ( Left , Center , Right , Width )
  1. To change the font color, click on the triangle to the right of the Font Color icon to display a color palette where you can select the desired color.

To specify the language used in the cell, click the Font tab in the Format Cells dialog box. Changing the language in a cell allows you to get different languages ​​in one document. Use the Font Effects tab in the Format Cells dialog to set other font characteristics. See the Calc Guide, Chapter 4, Using Styles and Templates in Calc , for more information.

Formatting cell borders

To format the borders of a cell or a group of selected cells, click on the Border icon in the format bar and select one of the border options displayed in the palette.

Select cell borders

To format the line styles and line colors of the cell borders, click on the small triangle to the right of the icon Line style and Border color on the format bar (if they do not appear on the format bar, right-click on the bar and select the item show icons, find the necessary icons in the drop-down list and mark them).

For more control over formatting, including specifying the distance between cell borders and any data in a cell, use tab Borders in the Format Cells (Image) dialog, where you can also define the drop shadow style.See the Calc Guide, Chapter 4, Using Styles and Templates in Calc , for more information.

Mesh framing

Note

Cell border properties apply only to selected cells and can only be changed while editing those cells. For example, if cell C3 has an upper border, then it can only be deleted when cell C3 is selected. Such a border cannot be removed from cell C2, although it appears to be the lower bound for cell C2.

Formatting cell background

To format the background color of a cell or a group of selected cells, click the Background color icon in the format bar. The color palette will be shown. You can also use tab Background in Dialog Cell Format . See the Calc Guide, Chapter 4, Using Styles and Templates in Calc , for more information.


Auto-format cell

Using AutoFormat

Calc AutoFormat can be used to quickly and easily format groups of cells.

  1. Select cells in at least three columns and three rows, including the column and row headers that you want to format.
  2. Open dialog AutoFormat from the menu.
  3. Select a format type from the list.
  4. If necessary, press the button More to open the section Formatting if it is not visible.
  5. Select the formatting settings included in the Auto Format function.
  6. Press the button OK

Dialogue Autoformat

Define a new AutoFormat

You can define your own new AutoFormat so that it becomes available for use in all tables:

  1. Format data type, font, font size, cell borders, cell background, and so on for a group of cells.
  2. Select the entire table from the Edit> Select All menu.
  3. Open the AutoFormat dialog from the menu. Here the Add button became active.
  4. Click the Add button.
  5. In the Name field of the Add AutoFormat dialog , enter a name for the new format.
  6. Press OK to save. The new AutoFormat is now available in the Format list of the Dialog AutoFormat .

Using Themes

Calc comes with a predefined set of formatting themes that you can apply to your spreadsheet.No other themes can be added to the set, and these themes cannot be changed. However, you can change the style after setting the theme in the spreadsheet. Modified styles will be available for use only in this table after it is saved.

To apply a theme to a table:

  1. Click on the icon Select themes on the toolbar Service (if this panel is not visible, then select from the menu and select Service ). Dialogue Select themes will open (figure Dialogue Select themes).This dialog contains a list of all available table themes.
  2. Select the theme you want to apply. When you select a theme, themed styles are immediately applied to the table and become visible.
  3. Press OK .
  4. If you like, you can open the Styles and Formatting dialog to change specific styles. These changes will not change the theme, they will only change the appearance of the style in the spreadsheet that was created.

Dialogue Topic selection

Using conditional formatting

You can configure the change of the cell format depending on the specified conditions.For example, in a table with numbers, you can show all values ​​above the average in green, and those below the average in red.

Conditional formatting depends on the use of styles, and the function Calculate automatically must also be enabled. Check it out on the menu. See Calc Manual, Chapter 2, Entering, Editing, and Formatting Data for more information.

Hiding and showing data

In Calc, you can hide items so that they are not visible on the screen and are not printed when the table is sent to print.However, hidden items can still be selected for copying if items next to them are selected. For example, if column B is hidden, then it will be copied when columns A and C are selected.

For more information on how to hide and show data, including how to use filtering, see the Calc Guide, Chapter 2, Entering, Editing, and Formatting Data .

Data hiding

To hide sheets, rows and columns:

  1. Select the desired sheets, rows or columns.
  2. From the menu Format select Sheet , Line or Column .
  3. Select Hide and the sheet, row or column will not be visible in the future and will not be printed.
  4. Alternatively, you can right-click a sheet label, row header, or column header and select Hide from the context menu.

To hide and protect data in selected cells:

  1. From the menu, select Sheet .The dialog Protect sheet will open.

Dialogue Protect Sheet

  1. Check the box next to Protect sheet and contents of protected cells .
  2. Create and confirm a password.
  3. Select or clear the user selection options for cells.
  4. Press OK .
  5. Highlight the cells you want to hide.
  6. Select the menu item or right-click and select Format Cells from the context menu, or press Ctrl + 1 to open the Format Cells dialog.
  7. Click on the tab Security for cell and select the options to hide the cell.
  8. Press OK .

Tab Securing cell in dialog Cell Format

Note

If the data in the cells is hidden, then only the cells containing the data will be hidden. Protected cells cannot be modified. Blank cells will remain visible in the table.

Data Display

To show hidden sheets, rows or columns:

  1. Select sheets, rows, or columns on either side of hidden sheets, rows, or columns.
  2. From the Format menu, select Sheet, Row, or Column.
  3. Select Show and the sheet, row or column will be displayed and printed.
  4. Alternatively, you can right-click the sheet labels, row or column headers and select Show from the context menu.

To show hidden data in cells:

  1. From the menu, select Sheet .
  2. Enter the password to unprotect the sheet and press OK .
  3. Select the menu item or right-click and select Format Cells from the context menu, or press Ctrl + 1 to open the dialog Format Cells
  4. click the tab Cell Protection (picture Cell Protection tab in the Format Cells dialog) and uncheck the boxes for hiding cells.
  5. Press OK .

Sort records

Sort in Calc orders the cells in the worksheet using the specified sort criteria.Multiple criteria can be used, with sorting applied sequentially for each criterion. Sorting is useful when looking for a specific item, and becomes even more useful after you apply a filter to the data.

Sorting is also useful when adding new information to a table. If the table is long, it is usually easier to add new information at the bottom of the table instead of adding a row at the right place. After adding information, simply re-sort.

For more information on how to sort records and available sorting options, see the Calc Guide, Chapter 2, Entering, Editing and Formatting Data.

Tab Securing cell in dialog Cell Format

To sort cells in a table:

  1. Select cells to sort.
  2. Select the menu to open the dialog of the same name.
  3. Select the sorting criteria from the drop-down list.
  4. Select the sort order: descending (A-Z, 1-9) or ascending (Z-A, 9-1).
  5. Click OK and the data will be sorted.

Using formulas and functions

A table can contain a large number of numbers and text. Often the content of one cell depends on the content of other cells. Formulas are equations that use numbers and variables to produce a result. Variables are placed in other cells with the data required by the equation.

Functions can analyze or manipulate data. All you have to do is enter the arguments, the calculation will be done automatically.

See the Calc Manual, Chapter 7, Using Formulas and Functions , for more information.

Data Analysis

Calc contains several tools to help you analyze information in spreadsheets, ranging from functions for copying and reusing data, to automatically generating subtotals and a variety of information that helps you find answers to questions asked.These tools are found in menu Service and in menu Data .

One of the most useful tools is the PivotTable , which is used to easily combine, compare and analyze large amounts of homogeneous data. Using a pivot table, you can view various summaries of the source data, display information about areas of interest, and generate reports.

See Calc Manual, Chapter 8, Using Pivot Tables , and Chapter 9, Data Analysis for details on pivot tables and other tools available for data analysis.

Print

Printing in Calc is almost the same as printing from other LibreOffice components (see Chapter 10, Printing, Exporting and E-mailing in this manual). However, some of the details of printing in Calc are different, especially when it comes to print preparation.

Print Ranges

Print ranges have several uses, including printing only a specific portion of the data, or printing selected rows or columns on each page.For more information on using print ranges, see the Calc Guide Chapter 6, Print, Export, and Email .

Define Print Ranges

To define a new print range or change an existing print range:

  1. Select the range of cells to be included in the print range.
  2. Select a menu item. Page break lines will appear on the screen.
  3. To check the print range, go to the menu or click on the page preview icon.LibreOffice displays the cells in the print range.
Adding cells to the print range

After defining a print range, you can add multiple cells to it by creating another print range. This will allow you to use separate areas of the same sheet for printing, so as not to print the entire sheet.

  1. After defining the print range, select an additional range of cells to add to it.
  2. Select a menu item to add additional cells to the print range.The page break lines will no longer appear on the screen.
  3. To check print ranges, open a menu item or click on the page preview icon. LibreOffice will display print ranges as separate pages.

Note

The additional print range will print as a separate page even if both ranges are on the same sheet.

Delete print range

This may be required in order to delete a specific print range.For example, if you later want to print the entire sheet as a whole.
To delete all user-defined print ranges, select the menu item. After deleting print ranges, page break lines will be displayed on the screen in their default position.

Edit print range

You can directly edit the print range at any time, for example to delete or resize portions of the print range. Select the menu item to open the dialog Change Print Ranges .

Print settings

To select print options, page order, detail and scale to be used when printing the table:

  1. Select a menu item to open the dialog Page style .
  2. Select tab Sheet and select from the available settings.

3. Press OK .
For more information on print settings, see the Calc Guide, Chapter 6, Printing, Exporting, and E-mailing .

Repetition of printing rows and columns

If a table is printed on multiple pages, you can set specific rows or columns to repeat on each page. For example, if the top two rows of a table are to be printed on all pages, follow these steps:

  1. Select a menu item to open the dialog Change Print Ranges .
  2. Enter line IDs in the input field to repeat them. For example, to repeat lines 1 and 2, enter $ 1: $ 2.This will automatically change the value of field Repeat lines from "- no -" to "- user-defined -".
  3. Enter the column IDs in the input field to repeat them. For example, to repeat column A, enter $ A. This will automatically change the value of field Repeat columns from "- no -" to "- user-defined -".
  4. Click OK .

Dialogue Change print range

For more information on changing the print range, see the Calc Guide, Chapter 6, Print, Export, and E-mail .

Page Break

Print Range Determination is a powerful tool, but sometimes it may be necessary to manually adjust Calc printing using page breaks. Page break ensures that the printed data matches the page size and orientation. You can insert a horizontal page break above or a vertical page break to the left of the active cell.

For more information on page breaks, see the Calc Guide, Chapter 6, Printing, Exporting, and E-mailing .

Gap Insert

To insert a page break:

  1. Go to the cell where the page break will start.
  2. Select a menu item.
  3. Select Line Break to create a page break above the selected cell.
  4. Select Column Break to create a page break to the left of the selected cell.
Remove page break

To remove a page break:

  1. Navigate to the cell next to the break you want to delete.
  2. Select a menu item.
  3. Select Line Break or Column Break and the break will be removed.

Note

Multiple manual row and column breaks can exist on the same page. If they need to be removed, then each gap must be removed individually.

Headers and footers

Headers and footers are predefined pieces of text that are printed at the top or bottom of each page when you print a spreadsheet.For more information on customizing and defining headers and footers, see the Calc Guide, Chapter 6, Printing, Exporting, and E-mailing .

Headers and footers also refer to the page style. You can define more than one page style for a spreadsheet and assign different page styles to different sheets in the spreadsheet. For more information on page styles, see the Calc Guide, Chapter 4, Using Styles and Templates.

Tab Header

Setting headers and footers

To set headers or footers:

  1. Select the sheet for which you want to set headers or footers.
  2. Select a menu item to open the dialog Page style .
  3. In the dialog Page Style , select tab Header or Footer .
  4. Select the check box for Include Header or Include Footer .
  5. Check the box for Same content left / right if you want the same headers and footers to appear on all printed pages.
  6. Set the margin, spacing, and height options for the header or footer. You can also select option AutoFit to automatically adjust the height of the header or footer.
  7. To change the appearance of the header or footer, click More to open the Borders and Backgrounds dialog.
  8. To set content, such as page number, date, and so on, that appears in the header or footer, click on the Edit button to open the style dialog.

PHP: Character classes - Manual

Character classes

The opening square bracket declares the start of a character class,
terminated by a closing square bracket.'just a handy tool for describing
characters not used in collation is not a statement,
since it still occupies a character in the processed string, and
will not match if the current comparison position is at the end of the string.

If a case-insensitive comparison is performed,
any letter of the character class matches as its upper one,
and lowercase. Thus, the character class [aeiou]
matches both 'A' and 'a'.a], always
match a line feed character.

The minus '-' (hyphen) character inside a class is used to set
character range. For example, [d-m] matches any character
between 'd' and 'm', including the characters 'd' and 'm' themselves.
In case '-' is required as a member of a class,
it must be in a position where it cannot be interpreted
as a range (usually the first and last character of the class description),
or escaped with a backslash.

It is not allowed to use a closing square bracket "]" as a border
character range. For example the pattern '[W-] 46]' will be interpreted
as a character class consisting of two characters ("W" and "-") followed by
the line "46]" follows, so the pattern will match
the lines "W46]" or "-46]". _ `wxyzabc] are equivalent
(in case of case insensitive search).(at the beginning) and ending ']',
are not special characters, but the use of the escape
slashing in front of them won't hurt. The end-of-pattern character is always special
case and must always be escaped within an expression.

Perl supports POSIX notation for character classes. This includes
using names enclosed in [: and :] ,
in turn enclosed in square brackets. PCRE also supports this
recording. For example, [01 [: alpha:]%] will match
"0", "1", any alphabetic character or "%".The following names are supported
classes:

only

blanks or blanks

9017

The whitespace class ( space ) is a horizontal tab (HT, 9),
line feed (LF, 10), vertical tab (VT, 11), page break (FF, 12),
carriage return (CR, 13) and space (32).digit:]] will match "1", "2",
or with any non-digit.

In UTF-8 mode, characters with values ​​greater than 128 will not match any
from the POSIX character classes.
Since libpcre 8.10 some symbol classes have been changed to
use Unicode character properties, in which case the mentioned restriction does not apply.
Read the 'PCRE manual (3) for details.

Unicode character properties can occur within a character class.They cannot be part of the range. Minus symbol (hyphen), after the character
the Unicode class will literally match. Trying to end a range
using the Unicode character property will raise a warning.

.

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Character classes
alnum letters and numbers
alpha letters
ascii symbols with codes 0 - 127
cntrl control characters
digit decimal digits (same as \ d)
graph printable characters, excluding

white space lower lowercase
print printable characters including space
punct printable characters excluding letters and numbers
white space same as \ s)
u pper uppercase
word word characters (same as \ w)
xdigit hex digits