Monthly file organizer: Amazon.com : Accordian File Organizer, Expanding File Folder, 60 Pockets, Large Monthly/Weekly Expandable Plastic Accordian File Organize/Folder a-z, A4 Letter Size File Box, Portable Document Organizer : Office Products

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Expanding File Folder with Handle,A4 Size Accordion File Organizer Portable and Waterproof,13 Pockets Monthly Document Organizer, Plastic File Organizer with Colored Labels for Office/Back to School Gh300711

Expanding File Folder with Handle,A4 Size Accordion File Organizer Portable and Waterproof,13 Pockets Monthly Document Organizer, Plastic File Organizer with Colored Labels for Office/Back to School Gh300711 Specification

【Rugged and Durable】Expanding File Folder Made of High-quality Plastic. Portable and waterproof. that will allow you to store and transport your documents with confidence
【Simple and Efficient】 File Organizer each pocket has a separate index tag make it easier for you to find the required file. Get organized right away with our included labels that make filing and retrieving your important documents a breeze save your time and improve work efficiency.
【Fashion Design】13 pocket expanding the accordion folder to organizing documents easily, with portable and button design. Make sure your files are well-preserved and will not be spread out. Anytime, you can carry anywhere, is a stylish handbag.
【Multifunction】Eliminate your troubles, organizer helps you to sort out all the file quickly. You can save your important files, kids test, vouchers, papers, cards, receipts, paintings and coupons, etc. Use for office, travel, storage etc. It is a perfect project for office organizers of the file effective.

Product Item

Expanding File Folder with Handle,A4 Size Accordion File Organizer Portable and Waterproof,13 Pockets Monthly Document Organizer, Plastic File Organizer with Colored Labels for Office/Back to School Gh300711

Material

PP

Samples

Free

Size

32. 8*24.2cm

Weight

304g

Packing

Opp bag

CBM

0.21cm³

Color

4 colors

MOQ

144pcs

Place of Origin

Zhe Jiang ,China

Service

Buyersticker, After-sales service

Production Capacity

50,000 pieces per month

Sample Lead time

3-5 days

Production Lead Time

7-10 Days

Features

Multi-designs, Useful,Long-term use

Advantages

Fast Lead time , Direct factory, Low MOQ

Payment Terms

30% deposit by T/T in advance, 70% balance by T/T before Shipment.

Delivery Term

By express DHL, FEDEX,UPS- 3~4 days

FOB Ning Bo: by air, by sea and so on…

Chevron Matte Black Punched Metal 2-Tier Wall Mounted File Organizer

*10% off your first purchase: Subject to credit approval. Valid for new accounts only. Valid for one-time use. Limit one offer per customer. Cannot be combined with At Home promotional discounts other than mark-down and clearance priced merchandise. Offer does not apply to gift cards or taxes and cannot be applied toward prior sales. Offer excludes J. A. Henckels®. Coupon must be presented and surrendered at checkout for redemption. At Home is not responsible for and will not replace lost or stolen coupons and will not accept coupons that are electronically or mechanically reproduced, forged, defective, altered or obtained through unauthorized channels.

Coupon cannot be redeemed as cash or merchandise credit if merchandise is returned. No cash value.

**$10 Bonus Reward: Subject to credit approval. $10 Bonus Reward Certificate will appear on your billing statement when you are approved for an At Home Insider Perks credit card account October 1 through October 31, 2021. All others (including those that are subsequently approved after a pending response) after October 31, 2021 will not be eligible for the $10 Bonus Reward Certificate. Valid for new accounts only. Limit one $10 Reward off per account. Allow up to two billing cycles from date of account opening for bonus points to post to your account and for your $10 Reward Certificate to be sent. See the At Home Insider Perks Credit Card and At Home Insider Perks Mastercard Rewards Program Terms and Conditions for details.

*Rewards: Purchases subject to credit approval. At Home Insider Perks Credit Cardholders are eligible to earn rewards on purchases made with their At Home Insider Perks Credit Card or At Home Insider Perks Mastercard account. Rewards apply to net card purchases (purchases minus returns and adjustments). Cardholders will earn five (5) points for each dollar ($1) of net card purchases made in At Home store locations. At Home Insider Perks Mastercard cardholders will earn three (3) points for every dollar ($1) spent in the category of Groceries and one (1) point for every other dollar ($1) in net card purchases made at any other participating merchant or services where Mastercard is accepted. Points will be deducted for any returns or credits made on the cardholder account. Points will appear on your monthly statement. A $5 reward certificate (“Reward Certificate”) will be issued for every 500 points earned. Reward Certificates may be issued in $5, $10, $15 or $20 denominations. A cardholder can receive up to four (4) Reward Certificates per statement month. Reward Certificates are valid for 90 days from issue date. See the At Home Insider Perks Credit Card and At Home Insider Perks Mastercard Rewards Program Terms for complete details.

*Rewards: Purchases subject to credit approval. At Home Insider Perks Credit Cardholders are eligible to earn rewards on purchases made with their At Home Insider Perks Credit Card or At Home Insider Perks Mastercard account. Rewards apply to net card purchases (purchases minus returns and adjustments). Cardholders will earn five (5) points for each dollar ($1) of net card purchases made in At Home store locations. At Home Insider Perks Mastercard cardholders will earn three (3) points for every dollar ($1) spent in the category of Groceries and one (1) point for every other dollar ($1) in net card purchases made at any other participating merchant or services where Mastercard is accepted. Points will be deducted for any returns or credits made on the cardholder account. Points will appear on your monthly statement. A $5 reward certificate (“Reward Certificate”) will be issued for every 500 points earned. Reward Certificates may be issued in $5, $10, $15 or $20 denominations.

A cardholder can receive up to four (4) Reward Certificates per statement month. Reward Certificates are valid for 90 days from issue date. See the At Home Insider Perks Credit Card and At Home Insider Perks Mastercard Rewards Program Terms for complete details.

**10% off your first purchase. Subject to credit approval. Valid for new accounts only. Valid for one-time use. Limit one offer per customer. Cannot be combined with At Home promotional discounts other than markdown and clearance priced merchandise. Offer does not apply to gift cards or taxes and cannot be applied toward prior sales. Offer excludes J.A. Henckels®. Coupon must be presented and surrendered at checkout for redemption. At Home is not responsible for and will not replace lost or stolen coupons and will not accept coupons that are electronically or mechanically reproduced, forged, defective, altered or obtained through unauthorized channels. Coupon cannot be redeemed as cash or merchandise credit if merchandise is returned. No cash value.

***No interest if paid in full within 6 months on At Home in-store purchases of $299 or more. Interest will be charged to your account from the purchase date if the promotional balance is not paid in full within six months. Minimum monthly payments required. No interest will be assessed on the promotional purchase if you pay the following (the “promotional balance”) in full within 6 months: 1) the promotional purchase amount, and 2) any related optional debt cancellation charges. If you do not, interest will be assessed on the promotional balance from the date of purchase. Depending on purchase amount, promotion length and payment allocation, the required minimum monthly payments may or may not pay off purchase by end of promotional period. Regular credit terms apply to non-promotional purchases and after promotion ends to promotional purchases. For new accounts: Variable purchase APR is 26.99%. Minimum interest charge is $2.00. All APRs are accurate as of 6/1/2020 and will vary with the market based on the Prime rate as defined in your credit card agreement. Existing cardholders should see their credit card agreement for their applicable terms. Subject to credit approval. We reserve the right to discontinue or alter the terms of this offer at any time.

‡For new accounts: Purchase APR is 26.99%; Minimum Interest Charge is $2.

The At Home Insider Perks Mastercard is issued by Synchrony Bank pursuant to a license by Mastercard International Incorporated. Mastercard is a registered trademark, and the circles design is a trademark of Mastercard Incorporated.

The 2021 Surest Guide For Organizing An Office Filing System

Say hello to a new decade and goodbye to the confusion of old and outdated office filing systems. Since it has become easier to find the best way to organize paper files and incorporate new filing technology at work, it is now the perfect time to get organized!

We have laid out a number of important steps for any size business trying to incorporate an office filing system. From computer file management to easy-to-do office hacks, welcome to the go-to office guide.

The prospect of starting, organizing, or cleaning up an office filing system has the power to make even the bravest among us hide behind a list of other, more important, “to-dos.” You don’t have to hide anymore! These field-tested tips will help you get—and keep—your office filing system in precise working order.

Many of these tips came straight from our Facebook group of Office Managers! See what nuggets of wisdom our community has to offer and jump into the conversation. Join the group here.

Office Filing Tips Quick Search:

Color code

People have been color coding since office paperwork—and the office filing systems to organize it—became a fact of life decades ago. The tried and true technique of color coding never fails, and it’s relatively quick and easy to pull off, even if you have a particularly complex filing system. Color coding will inspire you to sort files into sensible categories, find files quickly, and add some fun to the filing process.

This organizational technique is the perfect way to turn piles of paper into orderly packages that are predictable in the best possible way. Best of all, color coding works on both physical and digital files, and if you need to organize both types of files, you can easily use the same color coding system for each.

How to:

  • Take a look at all the files you need to organize and establish a few organizational categories. (It may take a few passes to really recognize patterns and outline your categories.)
  • Assign each category a color. (Some categories include financial, human resources, contracts, and facilities.)

Review the categories with your teams and executives. The color coordination won’t work if no one understands the categories you’ve chosen.

  • Gather materials for color coding. (These might be colored folders to place on a bookshelf or simply pieces of colorful washi tape to stick on filing cabinet drawers. )
    • Swag.com offers tons of organization products in bright colors that are perfect for color-coding. These choices have a leg up on other options because you can have them printed with your company’s logo or other designs. 
    • Check out these customizable office organization goodies: 

  • Do the color coding! Sort your files into color-coded categories and feel the organizational zen zen with every file you drop (or drag and drop) into a neat, color-coded vessel.
  • Create a quick-reference rules sheet to make the color coding process easier on yourself (as you add new files) and anyone else who will help you organize the office filing system in the future. 

Why it works:

Color coding is similar to the learning process known as “chunking,” defined by the eLearning Coach as “…the strategy of breaking down information into bite-sized pieces so the brain can more easily digest new information.

When you color code a mountain of paper, you turn a haphazard mass of information into chunks that you and your brain can easily sort when you need to find something specific. If you need to find an invoice in a pile of paper, then you might become overwhelmed and give up, but if you need to find an invoice in your new color-coded system, then you’ll know to look for the green flag that denotes “Financial Paperwork.”

 

Digitize

When you digitize files, you essentially creating a paperless filing system. Many people find it much easier to organize a digital filing system over a paper filing system after every paper file has been converted to a digital format. If you choose to digitize your files, you will need to start by scanning and converting your old files, a process that can be time- and labor-intensive.

How to:

Special thanks for Francisco from our Facebook Group for outlining these pointers!

  • Decide how to organize files digitally. Will you use an out-of-the-box software solution, a network drive maintained by your own IT (information technology) group, or a free cloud platform like Google Drive?
  • Use a reliable and efficient scanning machine. (Francisco used a Richo machine with the ability to scan documents and send them to pre-assigned folders on the network.)

Francisco also recommends:

“Determine if you have cloud storage backup space for your documents. This is especially important if you handle documents that, if lost, could pose a huge detriment to customers, clients, or other business operations.”

  • Determine who will have access to both adding and organizing files in your system.
  • Develop a standardized naming convention for scanned files. This will make the files easy to find and search for in your paperless system.
  • Francisco recommends adding dates (or at least years) to the file names, so it will be easier to know when to delete or archive them. Penn Libraries has a wonderful list of file naming best practices to get you started.
  • Create a map of your future digital filing system. Make this mockup as precise as possible so you’ll be able to anticipate any problems with your organizing scheme. Update the map when you’ve finished the project to incorporate any changes you made along the way. When you’re done, this map will help you easily find things as you get to know your new system.
  • Scan your documents:
    • Use a stamp or stickers to mark physical files that have already been scanned into the system.
    • If your digital file system allows, add keywords to each document to make files easier to find.
    • Take your time to avoid mistakes. Even a simple error could one day make it impossible to find a file you need. Scanning documents into your new system is a time-consuming process, but remember: You will be done eventually!

Why it works:

Digital filing systems automate the “finding files” aspect of your office filing system. Instead of flipping through folders and stacks while risking papercuts and headaches, a digital system will allow you to search a few keywords or sort files into an alphabetical list and easily find what you want.

Digital systems also make it easy to add new files and even share filing responsibilities across teams. The setup requires a lot of work, but the time and stress you save afterwards is well worth it.

 

Set an expiration date

This may seem like a cheat, but one of the best ways to organize an office filing system is to reduce the files you need to organize. Weeding out files by content can get tricky as it’s hard to determine which files need to be saved and which files can be tossed, but discarding files by age presents a safe, standardized way to decide what you can toss.

How to:

  • Establish a “throw-away” age for your files—1 year, 5 years, 10 years…whatever seems appropriate for the files you keep and the kind of business you conduct.
    • If you fear you may need the files again, simply move them to an “archive” box or folder organized by year. (This at least keeps your main file system from getting cluttered with out-of-date documents.)
  • Create a recurring meeting in your calendar—possibly the first week back in the new year—to do a massive file purge.

Why it works:

Discarding old files keeps your system clean, organized, and relevant. It also saves you time keeping the system in working order, and helps you avoid wasting time organizing files no one will ever need again.

 

Divide and conquer

If the files you need to organize are relevant only to specific departments, ask a person in each of those groups to organize their files while you create an overarching file management structure.

How to:

  • Create a organization structure based on department instead of using categories that group files based on overarching topics, such as finance or human resources.
  • Divide the files accordingly.
  • Take the files to a subject matter expert from each department, preferably someone you know has amazing organizational skills. Ask this volunteer to logically organize the files and create a key for your reference.
  • Collect the organized departmental files and add them to your overarching system.

Why it works:

By asking the people who will understand—and need to access—the files to take on part of the organizing process, you ensure your system will work.

 

Organize Files on the Walls

Mount file holders right on your walls instead of using a filing cabinet or shelf.

How to:

  • Establish your organizational categories and define what types of documents would fall under each category.
  • Mount spacious wall holders in one of your office’s common areas. (Get attractive holders that fit your company’s brand to make this effort double as an office-design initiative. ) Label each holder by main category and then specify what types of files should go in each. Consider how you can make the label easy for busy employees to understand in a few seconds or less.

What files go here?

  • Invoices
  • Receipts
  • Reimbursement requests
    • Email everyone in the company to explain your process. Instead of bringing files to you, people can add them right to the holders.
  • Clean up the files once a week if needed. 

Why it works:

Office files are collective resources, so it makes sense that organizing them should be a collective responsibility. While you may have ambitious plans for keeping the office filing system in a perfectly organized condition, everything could fall apart if, and when, you get busy. This system ensures files stay organized by category instead of piling up in a haphazard heap.

 

Organize by Importance

Anyone who has ever searched through files understands the burning desire to find exactly what you need instead of finding 100 things you don’t need. For example, try organizing your office files in order of importance to make document retrieval more enjoyable for everyone.

How to:

  • Survey employees and ask what office files they needed to find or access throughout the year. (Make this survey mandatory and enlist the help of management for enforcement if necessary.)

Scour through responses and group file types into tiers according to access demands. (The top tier would be the five most commonly accessed file types according to your survey.)

  • Organize your system, digital or physical, according to these categories. Be sure to categorize and label subfiles as well. For example, you might label your top tier files, “Crucial Files,” and include separate labels for “receipts,” “contracts,” and “survey results.”

Why it works:

Everyone wants a file system that seems to anticipate exactly what they’re looking for. By organizing your system based on “majority rule,” you have the best chance of creating a file system that actually does deliver just what people need.

 

Plan to organize on a regular basis

Even the best office filing system won’t stay organized by itself. It’s best to keep this in mind and plan to do a little bit of work keeping the system organized on a weekly basis. Contributing a little effort on a recurring basis will feel much less overwhelming than trying to clean up a year’s worth of mismanaged files all at once.

How to:

Set up a recurring calendar reminder and remember to keep this task sacred. Enlist the help of some co-workers to keep yourself accountable and to make the weekly event fun. (You might also establish a reward to increase your organizational motivation.)

Why it works:

Keeping a system organized is way more realistic and manageable than organizing a system from scratch once a year.

 

Separate Ongoing Work from Completed Work

This genius tip from Mind Tools simplifies the entire filing system. You can still organize files for completed projects, but separating them from files related to ongoing work will make finding files much faster and more efficient.

How to:

  • Keep any existing categorization technique that worked for you, but add two overarching categories: “Completed” and “In Progress.”
  • Add timestamps or labels to group files by completion date, expected or actual.
  • Add any expected completion dates to your calendar so you’ll know when it’s time to go in and do some organizing.

Why it works:

Files related to work in progress are logically the ones people will need to access the most, and organizing a filing system by the urgency and frequency of access is one of the best ways to make sure your filing system is perfectly practical in addition to being efficiently organized.

Bonus Tip: Find a way to make organizing your filing system fun, or at least doable. Maybe that involves getting beautiful organizing supplies that will make the work enjoyable or recruiting a co-worker to help you out so you can share quality conversations during organization sessions.

Simply figure out a way to make the task of organizing files work for you—that’s the best way to make sure the important task of file organizing doesn’t become one of dread.

 

Can you ever have too many organizing tips? We think not! Share your tips below so we can all enjoy super-organized offices!

P.S. Many of these tips came straight from our Facebook group of Office Managers! See what nuggets of wisdom our community has to offer and jump into the conversation. Join the group here.

 

Office How-To Resources

Organizing a Filing Cabinet: 8 Smart Tips

Do you need help organizing a filing cabinet in your home or office?

Are you wondering how you should store all of your files and documents?

Organizing a filing cabinet seems like it should be a relatively simple organization project.

You round up your papers, place them into manila file folders, slide those folders into hanging files, and then drop the lot into your cabinet.

Easy peasy, right?

Actually, there’s a lot more to organizing a filing cabinet than you may think!

You’re not just organizing files for the sheer fun of it…you’re organizing files so that you may refer to them in future.

In some ways, the process of organizing a filing cabinet is like making a plan for a future trip.

The only difference is that you’ll be taking your trip at some unknown point in future, be it two weeks, two years, or even two decades!

All the more reason for you take great care when organizing your files.

In this post, I offer several pointers to make organizing a filing cabinet for your needs oh-so easy.

These tips are meant to give you a solid framework when it comes to organizing your cabinet.

You can use these tips to organize any type of filing cabinet: a home office filing cabinet, a work filing cabinet, a school filing cabinet, a small business filing cabinet, and so much more.

Create a filing system.

The first step in organizing a filing cabinet is to create a filing system. This system will be the lifeblood of your filing cabinet and will be the method by which you will file and store your papers and documents.

You can think of this process similar to that of laying down the framework for a new house. You want to have the framework of the house in place (your filing system) before you start adding the walls, flooring, and insulation (your files).

The good news is that a filing system can be as general or as detailed as you’d like. It’s not necessary to create a complex or difficult to understand system in order to organize your files.

What matters most is that you create a reliable system and stick with it through the duration of your filing cabinet’s usage. The whole point of organizing your filing cabinet is to be able to easily and conveniently store and locate the files you need!

Do keep in mind: whenever you set out to create a filing system, you are creating it for your future self. You should be able to find what you need without any problems or difficulties. You don’t want to spend 10 minutes locating a file or racking your brain trying to remember the organizing structure of your filing cabinet.

One of the easiest ways to organize a filing cabinet is to organize files in alphabetic order. There’s just something satisfying about opening a filing cabinet drawer and seeing files neatly organized from A to Z, for household files, clients names, or projects.

If you’re feeling more adventurous in the organization department and wish to construct your own system using a combination of filing information, by all means do so. If you choose this route, take note that you will need to clearly define and maintain your organization system so as to keep things in order.

Here are a few questions to ask yourself as you construct your filing system:

  • How will my filing cabinet be used?
  • What types of files will I store in my filing cabinet?
  • Would a simple or complex filing system suit my needs?
  • Where will my filing cabinet be stored?
  • Who else besides myself will use my filing cabinet and files?

Make a list of files.

The next step in organizing a filing cabinet is to create a working list of files that will be stored within the filing cabinet. This step will help you organize your thoughts, and ultimately, your files.

Pull out a piece of paper and a pen, and start making a list of the names of files that will go into your cabinet. Perfection isn’t necessary for this first list iteration: simply jot down the names of the files you’d like to include in your filing cabinet as they come to you. If you need to, you can refer to nearby paperwork to help you identify the types of files you’d like to create.

Here’s a few simple examples to help you out: if you were organizing a filing cabinet for household bills, you might create a list with the following: Cable Bill, Gas Bill, Electric Bill, Telephone Bill, Water Bill, and so on. If you were organizing a filing cabinet based by client, you might create a list with the following client last names: Astor, Brown, Jones, Smith, Thompson, and so on.

Create clear and concise file names.

The third step in organizing a filing cabinet is to create clear and concise file names. A file name should clearly describe what is contained inside the file. You want to be able to see the file name and understand what is contained within the file without having to open the file and gaze inside the contents.

While a cleverly-named file may seem amusing right now, but in a few months’ time, you may end up puzzled or confused. When in doubt, think smart and simple. For example you might create a list using the names of the utilities listed in the above section. In this case, Cable Bill would become Alpha Cable, Gas Bill would become Beta Natural Gas, Electric Bill would become Gamma Electric and so on.

As you develop your file names, you’ll want to do your best to avoid creating duplicate file names and miscellaneous file folders. These types of files can cause a lot of trouble in a filing system.

Duplicate files literally create twice the amount of work; you’ll spend most of your time searching for misplaced or missing file components. While miscellaneous folders may seem convenient at first glance, they make it extremely difficult to retrieve important information.

Once you’ve confirmed your final list of files name, you can organize the file names according to your filing system. You can write your list over on the same or separate piece of paper, or use a series of sticky notes to organize items one by one. You can use this point as a final check to make sure the filing system and file names work well with one another.

Purchase or gather filing cabinet components.

The next step in organizing your filing cabinet is to purchase or gather all the components you’ll need for your filing cabinet. This includes buying or identifying the filing cabinet you’ll use, as well as assembling items like file folders, hanging folders, hanging folder tabs (if using), pencil, pen, or marker. You can use a label maker if you’d like to create labels, but it’s certainly not necessary. Check around your home or office for existing supplies before purchasing items online or in store.

Think filing cabinets or files folders have to be dull and boring? These days, you can find different types of office furniture and office supplies in a variety of shapes, colors, and patterns. From colorful filing cabinets, to bright portable file folders, to intricate and sassy manila folders, there’s something for every taste and budget. Keep your eyes open while shopping for fun and colorful supplies to add a bit of “pop” to your filing cabinet!

Prepare file folders and hanging files.

Next, you’ll want to begin preparing your file folders and hanging file. Grab a bunch of file and hanging folders and start labeling them according to the list(s) you prepared above. You can label files using whatever method you see fit: labeling with a pencil makes it easy to change or edit items, while using a label maker can make things look more unified.

Take your time when preparing your file folders. You don’t want to unintentionally create duplicate files or mislabel items. Start by labeling one file folder and then set the folder aside. Continue the process with the remainder of your file folders.

Prepare your filing cabinet.

The next step is to prepare your filing cabinet. Remove the contents of your filing cabinet (if any) and place them onto a clean, flat surface for the time being. If you’re working with an empty or brand-new filing cabinet, you can start placing your pre-labeled hanging files and folders into the cabinet according to your file system.

When you’re finished with this step, you should have several empty files and file folders ready to receive papers and documents.

Place papers into file folders.

Now it’s time to place your papers and documents into the appropriate folders. Feel free to refer back to your filing system and file list as needed to remind yourself as to what goes where. When placing papers inside of folders, you should organize papers in either chronologic or reverse chronologic order. This will make it easy to retrieve information when you need it.

For instance, if you have a series of cell phone bills from the past year, you can place them in chronologic order from January, February, March, and so on. You could also file these same bills in reverse chronologic order, so that the first bill sitting in the file will be the most recent bill, such as November, October, September, and so on.

You may have to spend some time sorting through papers, materials, and documents to match like items with like, but the essential structure of your files is already there. Check out my post on sorting papers for some quick tips here and read up on paper decluttering tips here.

Set up a system for filing success.

Have a massive stack of papers that need to be filed? Keep a basket, box, or container near your filing cabinet to temporarily store papers. You can then file several items at a time, instead of piecemeal. You may also want to set up a nearby recycling bin or a shredder with a container to make it easy to properly dispose of old, or outdated papers.

Avoid letting your filing pile up; it’s far easier to file five pieces of paper in one sitting than five hundred! Get into the habit of filing papers on a regular basis. You can file papers at the end of the day, week, or month. The most important thing is to make sure that you work is consistent.

You can turn filling papers into a productive task at any time of the day you so choose, start your day off with some filing, do a spot of filing before lunch, or save filing for whenever you need to take a break from your desk, stretch your legs, or give your mind a rest from work that requires deep thought and concentration.

How about you? What do you find is the most difficult thing about keeping a filing cabinet organized? Let’s see if we can’t help you out. Join in the conversation and leave a comment below!

Want help organizing that filing cabinet? If you want help decluttering and organizing your filing cabinet, I offer professional organizing services and organizing mindset coaching. Click here to learn more about how to work with me.

Get organized the easy-peasy way! My eBook, 31 Easy Ways to Get Organized in the New Year, is filled with quick tips to help you bring more order to your space. Click here to learn more.

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Receipt Organization with Free Cut File

It’s like there’s some kind of magnetic force field around the $1 bin section at Target.  It just draws me in like a moth to the flame, and before I’ve even begun to tackle my shopping list, my cart is filled with goodies.  It doesn’t help that it’s the first thing you walk by after grabbing your cart.  It’s like they’re intentionally trying to get you to buy stuff, or something.  {Grin.}

But I’m not complaining because I’ve gotten several incredible finds from those dollar bins…one that I’ll be sharing about on Thursday and another that has its fifteen minutes of fame today!

When I saw these cutie accordion-style file organizers, I immediately snatched two of them up.  The force was strong with these ones.  {Groan.}

You see we have some desperate need for a new system of organizing our receipts.  Here was our old system:

Whenever we needed to return an item, we’d have to dig through the mountain of receipts from months prior just to find it…and oftentimes we didn’t because it was such a mess.  Add on top of it the receipts I’ve started to save for the purchases related to my blog, and we’ll just go ahead and call it a piping hot mess.

So, these two nifty accordion files will house our family receipts and my blogging receipts.  And of course, I needed to label each one accordingly as well as create some pretty tab stickers for the 12 months of the year.  I mean, it just wouldn’t do to use a sharpie and write on the white tab stickers that came with them.  Oh no.  This calls for a quick n’ easy Silhouette tutorial!

Heads up: I’m going to be more thorough than usual since I know there are many of you out there with new machines who could use the extra screenshots and detail.  So, don’t be dismayed by how long this it.  It really is do-able for beginners!

Tutorial

Step 1.  Open up Silhouette Studio and create your month stickers. It’s actually really easy to get a precise measurement of a shape in Silhouette Studio.  So, after drawing a circle, I just opened up the SCALE window and specified my circle width and height (which ended up being 1. 055, unlike what is pictured).

Then, I just I clicked on “Draw a Line” on the left toolbar to slice a circle in half; then I made sure the line was perfectly centered by opening the ALIGN window and selecting “align middle.”  Lastly, I grouped the two shapes by selecting them both and hitting COMMAND-G, and then just copied and pasted a bunch more!

For my font, I chose a favorite, Bebas (free download), and typed out my abbreviated months to fit inside the half circles (26.9 pt. contrary to what the photo says).  To ensure the text for the bottom halves were perfectly level, I just rotated them by 180 degrees (see photo below for reference).  Then, I repeated this step until all my months were completed.

Next, I drew a box around each circle to select all the shapes inside of it and grouped them using COMMAND-G again.  To space them perfectly in a line across my mat, I used the Align Tool again to first “align middle,” then “space horizontally.”  Not a necessary step in this case, but it’s a fun trick to know!

If you’re doing a print-and-cut design like I did, then, you’ll need to ungroup the shapes in order to fill the text with color (COMMAND-U).  When selecting multiple groups of text to fill with the same color, click on them while pressing down on the SHIFT key to make sure they are selected.  Then fill them with your color of choice.  After you’re done, you can re-group them.

And now, it’s time to change our media size from the 12″ x 12″ default to letter size.  Do that under the PAGE tab (see photo).  The, select the REGISTRATION MARKS tab in order to click “show registration marks.”  Registration marks help your machine know where your images are when it comes time to cut, so this is a very important step.  Also, make sure your designs fit inside those registration marks.

Step 2.  Load printable foil in your printer and print your month text.  I thought about this long and hard and ultimately decided that the Silver Printable Foil would be the best media for my month stickers.  Not only is the metallic sheen eye-catching, but I could simply print my text onto the foil instead of dealing with tiny, intricate cuts on vinyl or adhesive cardstock (which can be tricky when so small).  So, I loaded up my printer, adjusted my printer settings to print in high quality and on “photo” paper (since it’s akin in thickness to the foil), and ended up with this:

Step 3.  Cut out your month stickers using your Silhouette machine.  So, now that the text has been printed, it’s time to cut out those stickers!  Back into Silhouette Studio, open up the Cut Style window (the little scissors), and select “No Cut” to the text and the circle and line should still be marked in red (which you DO want cut).  Everything left in bright red will be cut by your machine.

Use your machine’s recommended cut settings for Printable Foil (adjusting your blade accordingly), and cut away!

This part never ceases to amaze me: how a Silhouette machine can use the registration marks to locate your design and cut exactly what you want it to.  I always stare and watch it in amazement.

Step 4.  Apply your month stickers to your accordion file tabs!

Step 5.  Create vinyl labels for the exterior of your accordion files.  As I said before, I bought 2 different file organizers: one for our family receipts and one for my blog-related receipts.  So, I created vinyl labels to help distinguish between them.  I used the Bebas font again and just drew rounded rectangles around the text in the dimensions I wanted.  (4.2″ x 2.5″.)  And you can remove the registration marks since you’re done with the printing!

Step 5.  Cut your vinyl labels using your Silhouette machine.  The cutting mat is optional when cutting something like vinyl off the roll, so just make sure to either check or uncheck “cutting mat” in your cut settings.  And you’ll need to adjust your rollers if cutting off of the roll, so release the blue lever on the right, spin the white plastic roller on the right to unlock it, slide it where you want it, lock it back into place with a twist, then secure down the blue lever.  (If your material is swimming all over the place when cutting, it’s usually because you forgot to lock the rollers down again. )

With vinyl, I often run a “Test Cut” which just cuts a tiny triangle within a rectangle out of the upper left corner of your vinyl.  If your blade is brand new, a blade level of 1 might suffice!  But a 2 worked fine with me, achieving that perfect “kiss cut” where it cuts through the vinyl, but not the vinyl backing. I used silver and black vinyl for my two different labels.

Step 6.  Weed and apply your vinyl labels.  The process of applying vinyl to anything is old hat to veteran Silhouette users, but I remember just starting off and being SO perplexed at how Silhouette users lined things up so perfectly when applying vinyl.  Their trick?  A hook tool, scraper, and transfer paper!  This visual should show you how the process works:

1 & 2: Weed out the unwanted parts of your design using a hook tool.

3: Cut a piece of transfer paper down to size, remove the backing and…

4: …apply it atop your vinyl.  Use a scraper to smooth it out.  The goal is to get the vinyl to stick to the transfer paper, so you can apply a little pressure.

5: Slowly peel the transfer tape up, ensuring the vinyl is coming along with it!

6: Apply the vinyl to your subject, which in this case, is the accordion file organizer!  Use the scraper to transfer the design from the transfer tape TO the subject.

And here it after application!  I actually was pleasantly surprised at how great it looked atop the textured surface.  You almost can’t tell it’s a vinyl label – – it’s like it could have been made this way!  (In my humble opinion.)

And here are the two receipt organizers together!  We shan’t mix them up now that they’re so appropriately labeled.  What a relief!

The day I made these, we were already putting them to use!

Come tax season 2015, we’ll be sittin’ pretty.  Now, this year on the other hand is another story.  Well, onwards and upwards, right?

And here’s a little diddy for the Pinterest fanatics:

Free Cut File

I know, I went through all those steps in the tutorial just to GIVE you my Silhouette cut file.  Well, I guess I’m in teacher mode…and I figure there will be several of you out there who want to learn how to design your own labels and tabs for future projects.  But for those of you who are like, “Ain’t nobody got time for that!  Gimme the freebie!”  just sign up to nab your download using the nifty form below or by clicking HERE. {Fine print: this design is for personal use only and is not to be used for commercial purposes. Thanks!}

Recommended Silhouette Supplies

Not sure what the “essential” Silhouette supplies are?  I’ve gotcha covered with four different supply lists depending on your interest and skill level. Check ’em out HERE.

Review my Silhouette Supply Lists HERE

The Silhouette Challenge

It’s a new year, which means a new Silhouette Challenge!  Last year, it was all about 12 unique projects in 12 months, and I’m proud to say that I was able to accomplish that (and a whole lot more).

So this year, my Silhouette Challenge buddies and I are tackling themed challenges, and this month’s theme is…you guessed it!  Organization!

So, check out the 35 other organization projects being shared in blogland today!

  1. DIY Window Shutter Mail Organizer by Weekend Craft
  2. Kids’ Art Wall by Tried & True
  3. Organizing Silhouette and Craft Supplies by The Happier Homemaker
  4. Simple Recipe Organization by It’s Always Craft Time
  5. Put a Label on it! Herb Names for Plant Stakes by Get Silvered
  6. Super Simple Linen Closet Labels by Two Purple Couches
  7. Beware of the Animals Vinyl Toy Box by A Tossed Salad Life
  8. Child desk accessories by Architecture of a Mom
  9. Organizing & the Important of Labels by The Turquoise Home
  10. Index Card Organizer for Easier Meal Planning by Chicken Scratch NY
  11. Create Craft Room Labels by Dragonfly & Lilypads
  12. Simple Storage Solution for your Christmas Ornaments by Vintage News Junkie
  13. Organize this: DIY Planner Covers, Tags & Dividers (made with Cereal Boxes) by Black and White Obsession
  14. How to Make a Cut File into a Print & Cut by Create & Babble
  15. Simple Chest Freezer Organizational Board by Nearly Handmade
  16. Vinyl Your Kitchen Canisters! by From Wine to Whine
  17. Nursery Closet Dividers & Silhouette Cut File by Creative Ramblings
  18. Make Custom Box Templates with a Silhouette for Drawer Organization by One Dog Woof
  19. Organizing the Craft Room by What’s Next Ma
  20. Vinyl Wall Calendar by Crafts Cakes and Cats
  21. Personalized Toy Storage Bins by Lil’ Mrs. Tori
  22. Personalized Routine Chart by Work in Progress
  23. Blog Planner Sheet Dividers + Free Cut Files by TitiCrafty by Camila
  24. Simple Project Calendar by Little Blue’s Room
  25. Dry Erase Photo Frame Menu Board + Free Cut File by Essentially Eclectic
  26. Receipt Organization with Free Cut File by The Thinking Closet (you are here!)
  27. Cute and Easy Labels by Life After Laundry
  28. “What’s For Dinner?” Menu Planning Board by unOriginal Mom
  29. Mixing Organization and Function: An Easy Conversion Chart by My Paper Craze
  30. Why do my cookies taste so bad? A lesson in baking. by The Life and Times of a TAP
  31. Custom Drawer Dividers by Please Excuse My Craftermath…
  32. The evolution of my labeling system by feto soap
  33. Ikea Drawer labels by McCall Manor
  34. Glass Etched Vinegar & Oil bottles by Terri Johnson Creates
  35. Organize It: Bathroom Closet by The House on Hillbrook
  36. Ombre Butterfly Magnet Board by Sowdering About

Phew.  Not my shortest post ever; not by a long shot.  But I hope you’re feeling inspired to get your organizing on…or at least make a Target run.  One or the other.  {Smile.}

Full Disclosure: This post contains affiliate links, meaning that if you make a purchase using my code, I receive a small commission.  Please rest assured that as always, I only recommend products that I use and love.

Monthly Accordion Document Organize OUSL A4 Letter Size Expandable File Organizer with Handle with Handle Expanding File Folder 24 Pockets Expanding Files File & Folder Accessories migalio.com

: Expanding File Folder 24 Pockets, OUSL A4 Letter Size Expandable File Organizer with Handle, Monthly Accordion Document Organize (with Handle) : Office Products. *Expanding file folder with handle. Different from traditional ones, it comes with an ergonomic handle for easy carrying. People can take it to anywhere they want 。 *Huge volume expandable file folders. 24 individual pockets, letter size, 11-3/4” x 9-1/2” (L*H) and 1. 2″-27″( W), can fill with nearly 3200 pieces of paper after expanding to the largest 。 *Rainbow accordion file folder. with colorful-pockets and top tabs, you can easily find out the document you needed. The package includes blank labels for people to personalize sections 。 *Desk stuff organizer. Bottom fully expanding allows file folder to stand freely on desk or work surface, good for organizing receipts, card, coupon, car paper, bills, desk file, file binder and so on 。 *Poly expanding file organizer. 700D Polyester and high-quality Polypropylene (PP) material, nontoxic and non-radioactive, acid free, environmental friendly 。 。Does this accordion file organizer fit letter size and Legal Size? 。–Letter size only. 。 。Is the folder organizer waterproof? 。–Yes, it is made from Polypropylene(PP) which is waterproof. 。 。Will this expandable folder stand up or fall over if i put it on the desk? 。–Will stand up. 。 。What can I store in this expanding folder? 。–Binder, bills, business documents, files, desk stuff, cards, receipts. 。 。Does the filing folders include the tabs? 。–Included. 。 。What labels to order to fit inside the tabs? 。–3X1.cm. However, the package comes with 1 pack of blank labels, you do not need to buy more. 。 。Is each pocket closed on the bottom? 。–No, it is open on the bottom. 。 。Does this school organizer have a lock clasp? 。–No. 。 。Does the important document organizer have a handle? 。–Yes. 。 。 。






弊社の「個人情報保護方針」及び「個人情報に関する公表文」を掲載いたしました。  

B-plus社から、インタビューを受けました。 掲載記事: 仕事を楽しむためのWebマガジン、B-p…

中央区日本橋蛎殻町1丁目に移転しました

紆余曲折ありましたが、本日Migalioをスタートできました。  

90,000 Free organizers – an overview on LiveBusiness
2020. In connection with the pandemic, LeaderTask planner announced a free distribution of licenses
Russian IT company LeaderTask , the developer of the online task scheduler of the same name, will make its product completely free for 3 months for corporate clients … In the context of the pandemic, many businesses began to urgently transfer their employees from offices to remote mode. Moreover, many businesses plan to leave some of their employees at remote work after the pandemic.In this regard, LeaderTask decided to provide free access to its service. LeaderTask is an online task manager where you can organize remote work of employees. In LeaderTask, the manager can remotely distribute assignments to employees and monitor their implementation, so employees can be at home and carry out assignments of the director without losing productivity.

2019. Microsoft has integrated To-Do with Outlook. Closes Wunderlist


Microsoft has released a new version of its personal organizer Microsoft To-Do . Added full color and background customization, 2-factor authentication, smart recommendations for today’s task list. Finally, the integration with Outlook has been implemented: the Flagged Email list displays the flagged messages from Outlook.com mail. Also, integration with the project management service Microsoft Planner, voice assistants Alexa and Cortana has been implemented. At the end of the announcement of the new version, Microsoft hinted at the closure of the Wunderlist service, which was bought by the company 4 years ago and on the basis of which To-Do was built.To this, the creator of Wunderlist, Christian Reber, offered Microsoft to buy it back in order to make an open-source product.

2017. Personal Goals organizer made task lists more informative

In the free online organizer Personal goals , an innovation has appeared – informative lists. Now the information that has been saved in the organizer is available directly in the lists, and there is no need to open the details panel and look for the required field to view it. Such informational content allows you to quickly see which things are well thought out (many icons are displayed in the list), and which ones need to be thought out better. It also shows which tasks are more important and need to be completed as quickly as possible (they also have a lot of icons). Completion buttons have also been added to the lists (green circle on the right). They help you quickly mark things as completed (move them to the Completed list, then a check mark appears inside the circle).


2016. KOMPAS has released a mobile application for planning and monitoring employees

KOMPAS, known for its ERP system of the same name, has launched a mobile business.And the first mobile product of the company was the Android application LPlanner for planning and controlling both personal tasks and the work of employees. Compared to other planners, this one can add participants from your contact book to a task, regardless of whether you know his e-mail or not. Also, it allows you to enter the task by voice (for this, the Internet must be turned on). Tasks are synchronized with the user’s Google account, so that they can be viewed and edited from other services if desired.While the application is distributed free of charge. And the next KOMPAS mobile application will be a mobile barcode scanner for trade and transport companies – libitum.

2015. Taskett – a group organizer for the iPhone

The new (and still free) service Taskett allows you to manage personal and joint tasks on the iPhone and in the web interface. You can always keep things under control by viewing the activity stream for your task or a task that you have assigned to someone.Taskett has the ability to exchange messages, files and GPS geodata, if suddenly your task is related to a certain area. The application can work offline and synchronize data after detecting network access. In the near future, the developers are planning to release an Android version and a mobile web version of the application.

2014. PrettyTasks is the most convenient online organizer. Simply lovely

This is how its creators advertise their service. Prettytasks is an online task management and personal productivity service. It has a calendar for planning working hours, task lists that can be grouped according to various parameters, a diary for recording daily events, and a notepad for taking notes. The service is available via a web interface and a mobile application for Android. Pretty tasks allows you to set goals and achieve them. By scheduling tasks for each day in the service, you will begin to do more and do more.And as a result, more time for life at its best.

2014. DropTask is a visual online organizer that will help you decide what to do


All organizers, services for managing tasks and projects have one problem. They form a list of tasks for you (or your employees), which tends to grow constantly. And when you see a huge list of tasks in front of you – you think for a long time where to start, and in the end you decide: “why not go have a coffee. “The new service DropTask tries to combat this problem. It allows you to create tasks in the form of circles of various sizes and colors. Projects are also in the form of circles, inside which you can drag tasks. By playing around with your to-do list in this way, you can paint a clear picture, looking at which you immediately understand what to do. The service allows you not only to organize your affairs, but also to work together on projects. By the way, the service also has a regular list of tasks.With all the bells and whistles such as file attachments, email notifications, statuses, performers, iPhone / iPad mobile apps, etc. The service has a free version for 5 projects, 2 participants each.

2009. qTrack – a task management system in an email client

The QSOFT company, the creators of the product, which is now called 1C-Bitrix: Corporate Portal (see the clarifying comment 1C-Bitrix below), is now promoting a new service qTrack is a SaaS task management system. Moreover, in our opinion, the service is very promising. Although there are quite a few online task management services, incl. free, most of them have two drawbacks – they do not provide offline access to tasks and they detach the user from the email client (creating a “second place” for work). qTrack solves these problems in one fell swoop – where you set tasks and work on them by email. At the same time, you automatically see all tasks not only in the online interface, but also in your email client, which means you have access to them offline.***

2009. KonoLive crossed messenger with organizer

There are already quite a few web organizers for collaboration over the Internet. But basically, these are services accessible through a browser, without a desktop client. Because of this, they lack support for offline mode, efficiency and ease of access (like programs hanging in the tray). Against this background, the Israeli solution KonoLive , which recently left the Beta state, seems very interesting. Especially when you consider it’s free and integrate with the excellent collaboration service Box.net. ***

2007. Remember The Milk got hooked on Google Gears

Remember The Milk online organizer got support from Google Gears offline platform. Now almost all functions are available offline: you can view your lists, add new tasks and notes, edit existing ones, use search for your tasks, create new “smart lists”.Everything you have done offline is synchronized as soon as you have access to the Internet. You can easily switch between online and offline mode: Remember The Milk will automatically detect if you are not connected.

Schedule appointments or meetings in Outlook

You can use Outlook keyboard and a screen reader to schedule appointments and meetings with others. We’ve tested this feature using Narrator, JAWS, and NVDA, but it may work with other screen readers as long as they adhere to generally accepted accessibility standards and methods. You will learn how to check when people invited are available, make meetings recur, set meeting reminders, and request responses from people you have invited in Outlook.

This section

Scheduling Meeting

You can schedule a personal appointment on the calendar, for example, to remind you of an action.Meetings do not involve inviting other people. If you want to invite other people, you can schedule a meeting. Instructions can be found in this link: Schedule a meeting and invite other people to it.

Create appointment

  1. In Outlook, press CTRL + 2 to open the calendar. You will hear the name of the current view, for example, “Work week, view”, as well as the number of events in it.

  2. Press ALT + H, N to open an empty meeting window. The focus will be on the Title field.

  3. Enter a name for the appointment and press the Tab key to move the focus to the Start Date field.

  4. To change the start date, press the DOWN ARROW or UP ARROW to move forward or backward one day.You can also enter a start date.

  5. To change the start time, press the Tab key until you hear “Start time,” and then press the DOWN ARROW or UP ARROW to move forward or backward half an hour.

  6. Press the Tab key until you hear: End date. To change the end date, press the DOWN ARROW or UP ARROW to move forward or backward one day.

  7. To change the end time, press the Tab key until you hear “End time,” and then press the DOWN ARROW or UP ARROW to move forward or backward half an hour.

  8. To add a meeting point, do the following:

    • If you are using a Microsoft Exchange account, you can use Location Selection to add a location, such as a company meeting room.Press the Tab key until you hear “Location button,” and then press Enter. The dialog box Select rooms will open with the focus in in the Search field. Type a name for the location by pressing the Tab key until you hear its name, and then press Enter to select it. To add a meeting place, press enter.

    • To add a location, press the Tab key until you hear “Location, edit,” and then enter it.

  9. To add a note or meeting information such as an agenda or program, press the Tab key until you hear the message “Message, Editing”, and then enter your text. When you do this, you hear “Change”, and when you hire NVDA, you hear “Message, change. Multi-line.”

  10. If you want other people to know if you are busy or available during a meeting, add a status indicator.Instructions can be found in this link.

  11. Press CTRL + S to save the appointment. Press Esc to close the meeting window and return to your calendar.

Notice of its availability

You can add a status indicator to a meeting to let other people know when you are available during the meeting.If someone tries to schedule a meeting with you, they will know if you are available or busy.

  1. If the appointment is open, press Alt + H, B to display menu Display as .

  2. Pressing the UP ARROW or DOWN ARROW key will not hear the option you want.

  3. Press Enter to select the option you want.Menu Show as will close.

  4. Press CTRL + S to save your changes. Press Esc to close the meeting window and return to your calendar.

Scheduling a meeting and inviting people to it

You can send a meeting request to one or more people.Once you’ve created your invitation, you can set the location for the meeting and use the Scheduling Assistant to choose the best time for the meeting.

  1. To create a meeting request from anywhere in Outlook (for example, Email, Calendar, or Tasks), press CTRL + SHIFT + Q. opens a blank meeting request with the focus in the text box Title.

  2. Enter a name for the meeting.

  3. To invite required attendees, press the Tab key until you hear Required. Enter the names of the people you want to invite. If the person is not in the address book, enter their email address.

  4. Outlook automatically searches for matches in the address book.Press the DOWN ARROW key to read the list of suggested names. Press Enter to select a name.

    Tip: Press CTRL + K to confirm names and email addresses.

  5. To set a start date for a meeting, press the Tab key until you hear “Start date.” By default, this field specifies the date the meeting request was created.

    Enter a start date or search for it using the DOWN ARROW key.

    Note: If the meeting is all day long, enter a start date or search for it by using the DOWN ARROW key, pressing the Tab key until you hear “All day button not pressed,” and then press Spacebar.

  6. To set the start time for the meeting, press the Tab key until you hear “Start time”. Enter the start time or search for it using the UP ARROW and DOWN ARROW keys.

  7. To set an end time for a meeting, press the Tab key until you hear “End time.” Enter the end time or find it using the UP ARROW and DOWN ARROW keys.

  8. To ensure that the people invited are available for the meeting before saving or sending the invitation, check their availability.For instructions, see the link Check the availability of invited people.

  9. To select a meeting location, do the following:

    • If you are using a Microsoft Exchange account, you can use Location Selection to add a location, such as a company meeting room. Press the Tab key until you hear “Location button,” and then press Enter. The dialog box Select rooms will open with the focus in in the Search field. Type a name for the location by pressing the Tab key until you hear its name, and then press Enter to select it. To add a meeting place, press enter.

    • To add a location, press the Tab key until you hear “Location, edit,” and then enter it.

  10. To add a message for adding an invitation, such as an agenda or meeting agenda, press the Tab key until you hear the message “Message, Editing”, and then enter your message.When you do this, you hear “Change”, and when you hire NVDA, you hear “Message, change. Multi-line.”

  11. To send the meeting request, press Alt + S. The focus moves to the active window.

Checking the availability of invited people

After you schedule a meeting and add attendee names, you can check if all attendees are available to attend the meeting and find the maximum possible time for the meeting.

  1. In meeting invitation , press ALT + X to open Scheduling Assistant. You hear: “Status of all participants.”

  2. To open the AutoPlay menu, press ALT + X, A, then P.

  3. Use the DOWN ARROW key to navigate through the menus.As you move, you will hear options such as All People and Resources or All People and One Resource. Press Enter to select the option you want.

    Selecting parameter auto-run selects the next available time that matches the conditions of the selected parameter. With the announcer, you will hear the suggested date and time, as well as the name and availability of each participant. To hear the availability of each participant in JAWS and NVDA, use the UP ARROW and DOWN ARROW keys to view the list of participants.

  4. Select one of the options below.

    • To accept the time and send the meeting request, press Alt + S.

    • To accept the time and return to the invitation, to change it, press ALT + H.

    • To return to AutoCorrect, press ALT + X, A, then P.

Do a recurring meeting

If you want the meeting to be held, for example, weekly, you can easily make it recurring.This way, you don’t have to create new meetings for each week separately.

  1. At in the meeting invitation, press Alt + H and then E to open the Recurring Appointment dialog box.

  2. Use the following keyboard shortcuts to select a repetition pattern:

    • Press Alt + D to select option Daily .To select a template in parameter Daily, do the following:

      • To repeat the meeting every business day, press Alt + K.

      • To repeat the meeting every few days, press Alt + V. To define a range of days, press the Tab key once and enter the number of days you want.For example, to repeat the meeting every two days, enter 2.

    • To select option Weekly , press Alt + L. To define the interval of the week, press ALT + C and enter the desired number of weeks. For example, to repeat the meeting every three weeks, enter 3. To select a day of the week, press the Tab key until you hear the day you want, and then press the Spacebar to select it.

    • Press Alt + M to select Monthly . To select a template in the option Monthly, , do the following:

      • To repeat the meeting on the same day every month, press Alt + A. Press the Tab key once and enter the number for the date you want. For example, if you want the meeting to be on the 12th day of the selected month, enter 12.To adjust the month interval, press the Tab key once and enter the number of months. For example, if you want the meeting to recur every two months, enter 2.

      • To repeat the meeting every month on a specific day, press Alt + E. To select an interval of day, press the Tab key once, press Alt + DOWN ARROW to expand the menu by pressing the UP ARROW or DOWN ARROW key until you find the option you want, and then press Enter.To select a day of the week, press the Tab key once, press Alt + DOWN ARROW to expand the menu by pressing the UP ARROW or DOWN ARROW key until you find the option you want, and then press Enter. To adjust the month interval, press the Tab key once and enter the number of months. For example, if you want the meeting to recur every two months, enter 2.

    • To select option Yearly , press Alt + O.To set the interval of the year, press ALT + C and enter the desired number of years. For example, if you want the meeting to recur every two years, enter 2. To select a template in for Monthly, , do the following:

      • To repeat the meeting on the same day every year or more, press Alt + colon (:). To select a month for the meeting, press the Tab key once, press Alt + DOWN ARROW to expand the menu by pressing the UP ARROW or DOWN ARROW key until you find the month you want, and then press Enter.To set the date, press the Tab key once and enter the date. For example, if you want the meeting to be held on the 12th day of the selected month, enter 12.

      • To repeat the meeting on a specific business day of the month, press Alt + E. To select an interval of day, press the Tab key once, press Alt + DOWN ARROW to expand the menu by pressing the UP ARROW or DOWN ARROW key until you find the option you want, and then press Enter.To select a day of the week, press the Tab key once, press Alt + DOWN ARROW to expand the menu by pressing the UP ARROW or DOWN ARROW key until you find the option you want, and then press Enter. To select a month, press the Tab key once, press Alt + DOWN ARROW to expand the menu by pressing the UP ARROW or DOWN ARROW key until you find the month you want, and then press Enter.

  3. To save your selection and close the Appointment Recurrence dialog box, press the Tab key until you hear “OK ​​button,” and then press Enter.

Online Meeting

You can easily turn a meeting into an online meeting using Skype or Microsoft Teams.

Note: Depending on your organization and whether you are a Microsoft 365 subscription, Skype or Microsoft Teams may not be available.

In the Meeting Request window , do the following:

  1. Press ALT + H, O, M to select Skype meeting and create a link to Skype.

  2. To select Teams Meeting and link to Microsoft Teams, press Alt + H, T, M.

Outlook adds online meeting information and a link to the meeting message field.

Additional Information

Use a screen reader to read and respond to a meeting request in Outlook

Using a screen reader to set up an email account in Outlook

Use a screen reader to format text in an email message in Outlook

Keyboard shortcuts in Outlook

Use a screen reader for basic calendar tasks in Outlook

Configure your device for accessibility in Microsoft 365

Get to know Outlook Calendar and use a screen reader to navigate the app

Use your Outlook for Mac keyboard and VoiceOver (the built-in macOS screen reader) to schedule appointments or meetings with other people.You will also learn how to create recurring meetings and Microsoft Teams meetings in Outlook for Mac.

This section

Schedule an appointment

  1. In Outlook for Mac, press command + N. A new appointment window opens with the focus on text box Subject . Enter a subject for the meeting.

  2. To designate a meeting place, press the Tab key until you hear “Location, change text,” and then enter the location you want.

  3. To set the start and end date and time for the appointment, press the Tab key until you hear the default date and time. To change the values, enter the desired values.

    Tip: To create an all day event, press Tab or Shift + Tab until you hear “All day event, no title,” and then press Control + Option + Spacebar.

  4. To add additional meeting information, such as an agenda, press the Tab key until you hear “Enter body” and enter the information you want.

  5. To set the reminder time for an appointment, press Shift + Tab repeatedly until you hear “Reminder pop-up button,” and then press Control + Option + Spacebar. Press the DOWN ARROW key until you hear the option you want, and then press the RETURN key.

  6. To save the appointment, press Shift + Tab until you hear “Save and Close button,” and then press Control + Option + Spacebar.The new meeting window will close.

Schedule a new meeting

  1. In Outlook for Mac, press control + Option + M. You hear “Menu bar, Apple.” Press the RIGHT ARROW key until you hear the word “File.” To open the menu on File , press Control + Option + Spacebar.

  2. To open the submenu New, press the DOWN ARROW key once, and then press Control + Option + Spacebar.Then press the DOWN ARROW key until you hear Meeting, and then press RETURN. A new meeting window opens with the focus on the to text box.

  3. To invite people, enter contact names in the text box “To:”. After entering each name, press Outlook for Mac enter.

  4. To name the meeting, press the Tab key until you hear “Subject, change text,” and then enter a name.

  5. To customize the location of the meeting, press the Tab key until you hear “Location, change text,” and then enter the location you want.

  6. To customize the start and end date and time of a meeting, press the Tab key until you hear the default date and time. To change the values, enter the desired values.

    Tip: To create an all day event, press Tab or Shift + Tab until you hear “All day event, no title,” and then press Control + Option + Spacebar.

  7. To add additional meeting information, such as an agenda, press the Tab key until you hear “Enter body” and then enter the information you want.

  8. To set the reminder time for a meeting, press Shift + Tab repeatedly until you hear “Reminder pop-up button,” and then press Control + Option + Spacebar. Press the Down arrow key until you hear the option you want, press Control + Option + Spacebar.

  9. To send a meeting request, press Shift + Tab until you hear “Send button,” and then press Control + Option + Spacebar.The new meeting window will close.

Notice of its availability

Show others your availability during a meeting or meeting.

  1. While scheduling an event, press tab or SHIFT + TAB until you hear the current availability status (for example, “Busy”) and “Show as, flyout, button,” and then press Control + Option + Spacebar.

  2. To select availability, press the DOWN ARROW key until you hear the level of availability you want. To select it, press Control + Option + Spacebar.

Turn an appointment into a meeting

To turn the appointment into a meeting, invite other participants.

  1. In the appointment window, press Shift + Tab until you hear “Invite button,” and then press Control + Option + Spacebar to make the meeting.

  2. The focus moves to the newly created text box B. Enter the names of the contacts you want to invite to the meeting. After entering each name, press Outlook for Mac enter.

  3. When you’re done, press Shift + Tab until you hear “Send button,” and then press Control + Option + Spacebar.

Do a recurring meeting

If you want the meeting to be held, for example, weekly, you can easily make it recurring.Then you don’t have to schedule a separate meeting every week.

  1. While scheduling an event, press tab or Shift + Tab until you hear “Repeat button,” and then press Control + Option + Spacebar. A new window will open where you can select options for the recurring event with focus from the Replays menu.

  2. To select a meeting frequency, press Control + Option + Spacebar, and then use the UP ARROW and DOWN ARROW keys to find the recurring meeting frequency (Daily , Weekly , Monthly , Yearly).To select it, press Control + Option + Spacebar.

  3. To switch between other options for date and time, press tab or SHIFT + TAB. When you’re done, press the Tab key until you hear “OK ​​button,” and then press Control + Option + Spacebar.

From Microsoft Teams Meeting

You can easily turn a meeting into a Microsoft Teams online meeting.

  1. While scheduling a meeting, press Tab or Shift + Tab until you hear “Teams meeting switcher,” and then press Control + Option + Spacebar.

  2. Add the rest of the meeting information and send the invitation. Microsoft Teams, the meeting information is added to the invitation when it is sent.

Additional Information

Use a screen reader to read and respond to a meeting request in Outlook

Using a screen reader to set up an email account in Outlook

Keyboard shortcuts in Outlook

Use a screen reader for basic calendar tasks in Outlook

Join a meeting in Microsoft Teams

Configure your device for accessibility in Microsoft 365

Get to know Outlook Calendar and use a screen reader to navigate the app

For Outlook for iOS appointments and meetings with other people, use VoiceOver, the built-in iOS screen reader.

Notes:

  • New Microsoft 365 features are available to Microsoft 365 subscribers as they are released, so your app may not have these features yet. Join the Office Insider Program to learn how to get new features as soon as possible.

  • This article assumes that you are using VoiceOver, the built-in iOS screen reader.For more information on using VoiceOver, see Accessibility in Apple Products.

This section

Schedule a new appointment or meeting

  1. In Outlook for iOS, tap the top of the screen with four fingers.You hear: “Calendar navigation menu, button.” Swipe right until you hear “New event button,” and then double-tap the screen. The New Event window opens with the focus in the text Name field.

  2. Enter a descriptive name for the event using the on-screen keyboard.

  3. To set the start and end date and time for an event, swipe right until you hear “Start” or “End” and then the default date and time.To change the date and time, double-tap the screen. Swipe right until you hear the value you want, and then swipe up or down until you hear the value you want. To confirm your selection, swipe left until you hear “Done button,” and then double-tap the screen.

    Tip: To create an all-day event, swipe left or right until you hear “All day, switch, off,” and double-tap the screen.

  4. To customize the location of the meeting, swipe right until you hear “Location button,” and then double-tap the screen. Start typing the location. Seats will be suggested as you enter. To select a location, swipe right until the location you want is named, and then double-tap the screen.

  5. To set the time for an event alert, swipe right until you hear “Alert” and the current alert value, and then double-tap the screen.Swipe right until you hear the function you want, and then double-tap the screen.

  6. To add more information about an event, such as an agenda for a meeting, swipe right until you hear “Description button,” and then double-tap the screen. Swipe right with one finger until you hear “Multi-line text box,” and then double-tap the screen. Enter information using the onscreen keyboard, then tap the top of the screen with four fingers, swipe right until you hear “Done,” and then double-tap the screen.

  7. After adding event details, tap the top of the screen with four fingers, swipe right until you hear “Done button,” and then double-tap the screen.

Invite others to a meeting

To turn the appointment into a meeting, invite other participants.

  1. When you create or edit an event, in window Edit Event or New Event , swipe right until you hear “People” and double-tap the screen. The People window opens, the focus moves to an editable text field, and the keyboard appears at the bottom of the screen.

    Note: To learn how to open and edit calendar events, see the Opening, Reading, and Editing Calendar Events section in Perform basic tasks with Outlook.

  2. Swipe right until you hear “Enter your name or email address,” and then double-tap the screen. Start typing the contact’s name using the onscreen keyboard. The list of suggested contacts is updated as you type. To select a contact, swipe right until you hear the name you want, and then double-tap the screen. Repeat these steps for all the people you want to invite.

  3. When you’re done, tap the top of the screen with four fingers, swipe right until you hear “Done,” and then double-tap the screen.

Do a recurring meeting

If you want the meeting to be held, for example, weekly, you can easily make it recurring.Then you don’t have to schedule a separate meeting every week.

  1. While creating an event in the New Event window, swipe right until you hear “Repeat, No, button,” and then double-tap the screen. Menu Repeat opens.

  2. To select a meeting frequency, swipe right until you hear the time you want.Double-tap the screen to make a selection.

  3. To move the focus back to the New Event window, swipe left until you hear “Back button,” and then double-tap the screen.

From Microsoft Teams Meeting

You can easily turn a meeting into a Microsoft Teams meeting.

  1. While editing or creating an event, in the Edit Event or New Event window, swipe right until you hear “Teams meeting switch off,” and then double-tap the screen. You will hear: “Ow.” Outlook will add the online meeting details and a link to in field Description.

Additional Information

Use a screen reader to read and respond to a meeting request in Outlook

Using a screen reader to set up an email account in Outlook

Use a screen reader for basic calendar tasks in Outlook

Configure your device for accessibility in Microsoft 365

Get to know Outlook Calendar and use a screen reader to navigate the app

Use Outlook for Android with TalkBack, the built-in Android screen reader, to schedule appointments or meetings with others.

Notes:

  • New Microsoft 365 features are available to Microsoft 365 subscribers as they are released, so your app may not have these features yet. Join the Office Insider Program to learn how to get new features as soon as possible.

  • This article assumes that you are using TalkBack, the built-in Android screen reader.For more information on using TalkBack, see Accessibility on Android.

This section

Schedule a new appointment or meeting

  1. In Outlook for Android, swipe right or left or in the lower-right corner of the screen until you hear “Add event button,” and then double-tap the screen.The window New event will open.

  2. Swipe right until you hear “Title, edit box,” and then double-tap the screen. Enter a descriptive name for the event using the on-screen keyboard. When you’re done, swipe down and then left to close the onscreen keyboard.

  3. To set the start and end date and time for an event, swipe left until you hear the default date and time.To change the date or time, double-tap the screen, swipe left or right until you hear the option you want, and then double-tap the screen. To confirm your selection, swipe left or right until you hear “OK ​​button,” and then double-tap the screen.

    Tip: To create an all-day event, swipe left or right until you hear “All-day event switch,” and then double-tap the screen.

  4. To set the location for the meeting, swipe right until you hear “Location” and double-tap the screen. To specify a location, double-tap the screen and start typing. Seats will be suggested as you enter. To select a location, swipe right until you hear the location you want, and then double-tap the screen.

  5. To set the time for an event alert, swipe right until you hear “Alert” and the current alert value, and then double-tap the screen.Swipe right until you hear the function you want, and then double-tap the screen.

  6. To add more information about an event, such as an agenda for a meeting, swipe right until you hear “Description,” and then double-tap the screen. Swipe right until you hear “Editing, edit box,” and then double-tap the screen. Enter information using the on-screen keyboard, then swipe down and then left to close the on-screen keyboard.Swipe left until you hear “Done,” and then double-tap the screen.

  7. After adding event details, swipe left until you hear “Save,” and then double-tap the screen.

Invite others to a meeting

To turn the appointment into a meeting, invite other participants.

  1. When you create or edit an event, in window Edit Event or New Event , swipe right until you hear “People” and double-tap the screen. The Add People window opens, with the focus in the Enter Name or Email Address text box.

    Note: To learn how to open and edit calendar events, see the Opening, Reading, and Editing Calendar Events section in Perform basic tasks with Outlook.

  2. Start typing the contact’s name using the onscreen keyboard. The list of suggested contacts is updated as you type. To select a contact, swipe right until you hear the name you want, and then double-tap the screen. Repeat these steps for all the people you want to invite.

  3. When you finish adding, swipe left until you hear “Done,” and then double-tap the screen.

Do a recurring meeting

If you want the meeting to be held, for example, weekly, you can easily make it recurring. Then you don’t have to schedule a separate meeting every week.

  1. When creating an event in the New Event window, swipe right until you hear “Repeat, Never”, and then double-tap the screen.Menu Repeat opens.

  2. To select a meeting frequency, swipe right until you hear “Frequency, never,” double-tap the screen, and then swipe right until you hear the frequency of the meeting. Double-tap the screen to make a selection.

  3. To save your changes, swipe left until you hear “Save,” and then double-tap the screen.The focus will return to window New event.

From Microsoft Teams Meeting

You can easily turn a meeting into a Microsoft Teams meeting.

  1. While editing or creating an event, in the Edit Event or New Event window, swipe right until you hear “Off, Teams meeting, switch,” and then double-tap the screen.Outlook will add the online meeting details and a link to in field Description.

Additional Information

Use a screen reader to read and respond to a meeting request in Outlook

Using a screen reader to set up an email account in Outlook

Use a screen reader for basic email tasks in Outlook

Configure your device for accessibility in Microsoft 365

Get to know Outlook Calendar and use a screen reader to navigate the app

Using Outlook on the web keyboard and a screen reader, you can schedule appointments or meetings with others in your Calendar. We tested it with Narrator in Microsoft Edge, JAWS and NVDA in Chrome, but it can work with other screen readers and web browsers as long as they adhere to common accessibility standards and practices.

Notes:

  • New Microsoft 365 features are available to Microsoft 365 subscribers as they are released, so your app may not have these features yet.Join the Office Insider Program to learn how to get new features as soon as possible.

  • For more information about screen readers, see How screen readers work in Microsoft Office.

  • This article assumes that Reading area is disabled.

  • We recommend using Outlook on the web in Microsoft Edge. Outlook on the web runs in a web browser, so there are some differences in keyboard shortcuts from the desktop program. For example, to move to and from the command area, use CTRL + F6 instead of F6. Also, common commands such as F1 (Help) and CTRL + O (Open) are not specific to Outlook on the web, but to the browser interface.

  • The Outlook.office.com site is currently being updated (Outlook on the web). Some users have already migrated to the new Outlook interface, while others use the old default version until the upgrade is complete. For more information, see Get Help for Outlook on the web. Because the instructions in this section are for the new interface, we recommend that you upgrade from the classic version to the new version of Outlook.To upgrade to a newer version of Outlook, press CTRL + F6 until you hear “Team, try a new Outlook,” and then press Enter. If you hear the phrase “Command bar” and not “Command, try new Outlook”, then you are already using a new version of Outlook.

This section

Schedule a new appointment or meeting

You can schedule a personal appointment on the calendar, for example, to remind you of an action.You can also turn an appointment into a meeting by adding attendees.

  1. In Outlook, press CTRL + SHIFT + 2 to open the calendar. You will hear “Downloaded” and the number of events and the number of selected calendars.

  2. Press CTRL + N to create an event. The event details window opens with the focus on the event name text box.You hear: “Add event details. Add title.”

  3. Press TAB or SHIFT + TAB to listen to the event parameters.

    • To name the event, enter its name in the Add name field.

    • If you are creating a meeting, press the Tab key.You hear: “Invite Members.” To add a contact, enter it and press enter.

    • To set the start and end date and time, press the Tab key until you hear the default values. To change the date, press SR + RIGHT ARROW once, press Enter to open the calendar, and then use the arrow keys to navigate to the calendar and press Enter to select it.Enter new values ​​to change the time.

    • To customize the location of the meeting, press the Tab key until you hear “Find a room or place,” and then enter the location you want.

    • To add more information about an event, press the Tab key until you hear “Add description or attach documents,” and then enter the information you want.

  4. When you’re finished, press Shift + Tab until you hear “Send button” (for a meeting) or “Save button” (for an appointment), and then press Spacebar.

  5. The window will close and the focus will return to the calendar .

Turn an appointment into a meeting

To turn the appointment into a meeting, invite other participants.

  1. In the event details window, press tab or SHIFT + TAB until you hear “Invite attendees.”

  2. To add a contact, type or paste the participant’s email address, and then press Enter. Repeat this step for the rest of the participants.

Checking the availability of invited people

After you enter names in your meeting request, Outlook helps you choose when all invitees are available.

  1. In the event details window, press tab or SHIFT + TAB until you hear a suggestion for the meeting time, in the Schedule area .

  2. To find a more suggested time, press the UP ARROW or DOWN ARROW key until you hear the time interval you want. As you move, you will hear the suggested dates.Press the SPACEBAR to select the time.

  3. If you cannot find available time for a specific day, you can check the availability of attendees for another day. To select other days, in the Schedule area, press Tab or Shift + Tab until you hear “Open month selection button collapsed,” and then press Spacebar. Press Shift + Tab until you hear the selected day, and then use the arrow keys to move to another day.Press Enter to select a day.

Do a recurring meeting

If you want the meeting to be held, for example, weekly, you can easily make it recurring. Then you don’t have to schedule a separate meeting every week.

  1. In the event details window, press tab or SHIFT + TAB until you hear “Repeat.”

  2. To select a meeting frequency, press the SPACEBAR and then press the DOWN ARROW key until you hear the desired value. Press the SPACEBAR to select this item.

Online Meeting

You can easily turn a meeting into an online meeting using Skype or Microsoft Teams.

Note: Depending on your organization and whether you are a Microsoft 365 subscription, Skype or Microsoft Teams may not be available.

In the event details window, do the following:

  • For Skype or Microsoft Teams, press Tab or Shift + Tab until you hear “Off, Teams meeting, switch” or “Off, Skype meeting, switch.”The parameter you hear is administrator-defined. Press enter to turn the meeting into an online meeting.

  • If Skype and Microsoft Teams are available, press Tab or Shift + Tab until you hear “Add online meeting” and then press the DOWN ARROW key to select one of the available options and press Enter to confirm your selection.

Outlook adds online meeting information and a link to the body of the event after the invitation has been sent.

Additional Information

Use a screen reader to read and respond to a meeting request in Outlook

Using a screen reader to set up an email account in Outlook

Use a screen reader to format text in an email message in Outlook

Keyboard shortcuts in Outlook

Use a screen reader for basic calendar tasks in Outlook

Get to know Outlook Calendar and use a screen reader to navigate the app

AR all under sr9 | SHEIN Russia

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7 Time Management Applications – ITC.ua

Sometimes it may seem that it is simply impossible to overcome procrastination. These 7 apps will help you cope with time management and be as productive as possible.

Any.do

iOS | Android | Website

Digital organizer that synchronizes with almost all smart wearable technology: from watches to speakers.

The application can work with voice: just say “Buy Ole cake at 5 pm”, and Any.do will immediately add it to the to-do list, sorting the information by action, location, and time.

Joint shopping lists will help you buy the goods you need faster. Create an in-app shopping list and share it with your loved ones. Built-in algorithms will sort all products into categories and offer to buy similar products so that you don’t run to the same department several times. The app analyzes your purchase history and over time will start suggesting food that will end soon.This will help you minimize your shopping time so you can do something more productive.

All events are sorted by due date and different folders, so you can quickly assess the work environment and understand which task is most important now.

The application can be configured so that you will see all plans even when the screen is locked, which will save you from the additional temptation to go to social networks and get into the maelstrom of procrastination.

Todoist

iOS | Android | Website

Digital plenner that allows you to prioritize tasks and break a large task into a number of sub-tasks. At first it seems like a small thing, but in fact it helps to overcome procrastination. As you know, the brain does not like to strain and is afraid of big, difficult tasks. And by breaking it down into several small subtasks, we are deceiving ourselves: the brain begins to evaluate the situation as a sequence of simple tasks that can be quickly and easily closed.

Ability to add a location without context

You need to come to a certain place, but you still don’t know what to do there? Just fill in a reminder with the address and time, leaving the other fields blank.

Move the start date without breaking the repeat cycle

Have a routine task that repeats every Wednesday, but this week you can only do it on Friday? Just change the date of the nearest task, and the repeats will be displayed according to the old schedule.

Integration with a huge number of services

You can attach the desired file to any task directly in the program. This saves the number of switches, clicks and, of course, allows you not to shift the focus of attention.

Maximum flexibility

Set flexible deadlines for tasks: a specific day, every weekday / weekend, every N number, every weekend from 2 to 22, etc. It is convenient and saves you time when taking notes.

Set up your weekend and vacation – let your to-do list relax with you.

Google Calendar

iOS | Android | Website

A timeless classic that is very convenient for long-term planning. Create shared events with your contacts and be sure they will not forget what they planned. You can also share entire calendars, which will be seen by everyone with whom you shared the invite. We do not recommend doing this with the main calendar, otherwise everyone will see your personal plans.Create a “Team Calendar”:

  1. Click on “Burger” and expand the main menu.
  2. Click on the plus next to “Other calendars”.
  3. Select Create Calendar and give it a name.
  4. Share invites to it with the required contacts: each of you can create an event in a new shared calendar.

Do you need to start writing a diploma or lose weight for the holidays? Select the type of action “Goals”, answer the leading questions, and the application will select the time in the schedule by itself.

Add files from Google Drive, import third-party calendars, highlight events with color, scale the work mode to monthly, weekly and agenda. If desired, Google Calendar is highly customizable and becomes a universal plenner.

RescueTime

iOS | Android | Site

Do you procrastinate for a long time and want to fix it? Download RescueTime: this program will monitor the productivity of the working day.It will record how long you spent on a particular site, and how long you have been using certain applications.

The timetracker offers four types of reports:

  • Applications in use and websites visited;
  • activity category;
  • productivity of actions;
  • set goals.

All reports are visualized as diagrams.

Set goals: indicate that you want to sit X hours in a useful application, and less than Y minutes on procrastinator services.

RescueTime has already categorized several hundred sites, but you can easily customize it for yourself. After all, if for an SMM-manager surfing Instagram is part of the job, then for the average user it is simply wasted time.

Pause the timer during lunch or rest so that the tracker will understand that you are not staring aimlessly at the screen, but rest.

FocusTime

Are you afraid that you will not resist and go to your favorite entertainment sites? Turn on the FocusTime mode, and you simply will not be able to access them during the specified period.This mode even extends to gadgets with RescueTime connected.

Free version limited to three months reporting history. The paid version ($ 9 / mo) has a complete history: you can see how you used your gadgets a few years ago. Also, the application will signal that you have been sitting at one application / tab for too long. In addition, the reports are filled with events not related to gadgets: business lunches, walks with friends, etc.

SelfControl

Site

Open-Source application for Mac that prohibits access to selected sites for a certain period of time.The program was created for those who have not been helped by other traffic limiters, as it will not allow access to unwanted sites until the timer expires. Even restarting the computer and uninstalling the application will not help. The time of each “block” is from 15 minutes to 24 hours. Therefore, be sure to think for what period you are ready to completely abandon your favorite sites.

Focus Booster

iOS | Android | Website

An application that increases productivity by working in the “Pomodoro” mode: you break a large task into segments of 20-25 minutes in length, with breaks between each of 5-7 minutes.After every fourth stretch, you should rest for 15-20 minutes. This way you can do more without overwhelming yourself. You can check out other applications that work with this time management technique here.

Nirvana

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Getting Things Done (GTD) says that for maximum productivity, you need to free your brain from remembering tasks while leaving room for important things.The Nirvana app will sort all your plans by timeline, project, performer, and more.

Depending on the timing and category, the task falls into one of the sections: Next, Waiting, Scheduled, Someday.

How to apply it in life?

You remembered that in a month you have the anniversary of your relationship with your significant other. Usually, you would spend a long time looking for excuses for yourself, and then buy something on the last day.It’s different with GTD: you take action right away! To do this, you need to write in the “Scheduled” event “Buy a gift for the anniversary”, and then register the step “Next”, where you will take the first concrete step towards purchasing a gift (mini-survey of friends of the second half, etc.). After that, you should add steps to Waiting – analysis of prices in online stores for goods of interest, their purchase, delivery and a beautiful presentation for a loved one. Once you have done one of the items, cross it out and move the next item to its place.

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