Cash register new: 5 Best Cash Registers for Small Businesses


5 Best Cash Registers for Small Businesses

A cash register combines a secure cash box, advanced adding machine, and receipt printer into one operating unit. Many connect to credit card terminals and barcode scanners, and some incorporate inventory and point-of-sale (POS) software for added functionality.

The best cash registers for small businesses are:

  • Square: Best for individuals, startups, and small storefronts wanting a POS register
  • Casio PCR-T280: Best low-cost portable cash register
  • Casio SR-C4500: Best for large product lists and cloud reporting
  • Sharp XE-A207: Best for shops wanting to connect register data to QuickBooks
  • Lightspeed: Best for high-volume or multi-location retailers and restaurants

Small business owners have two overall choices when selecting a cash register. You can use a register-based system or opt for registers that operate using point-of-sale (POS) software. Cash registers work well for businesses that need a simple machine to tally sales, complete customer payments, print receipts, and store cash. POS systems do all of this plus offer a complete suite of business management tools, some at a surprisingly low cost.

Since price no longer separates POS systems from basic cash registers, we explore both options in this guide.

Square: Best Overall POS Cash Register for Small Businesses


What We Like

  • Free cloud-based software
  • Affordable hardware with payment plan options
  • Offers more features than a traditional cash register
  • Fast and immediate setup – payment processing built-in

What’s Missing

  • Need to purchase cash drawer separately
  • Built-in payment processing means you can’t shop around for lower rates

Square POS Cash Register Pricing

  • Square Stand: $169 or $16 per month for 12 months. Stand and card reader for iPad (iPad sold separately).
  • Square Register: $799 or $39 for 24 months (Fully integrated POS register with touch-screen monitor, customer-facing display, and card processing terminal).
  • Square Terminal: $299 or $27 per month for 12 months (All-in-one portable credit card machine with POS software and receipt printer built-in).
  • Mobile device registers: Use your own smartphone or tablet, and connect a contactless, chip, and swipe card reader for $49.
  • Payment processing: 2.6% + 10 cents per chip, tap, and swipe payment or 3.5% + 15 cents for manually keyed-in transactions. Ecommerce and invoice payments are 2.9% + 30 cents.

We recommend Square as the best POS-driven cash register for small businesses because it delivers a complete suite of sales, payment, inventory, and business management tools for free. Plus, it also gives you several low-cost register options. Unlike traditional cash registers, with Square, you can process sales and run your entire business from your smartphone or tablet. Or, you can use one or more countertop registers to meet any in-store selling need.

Square is what’s called an all-in-one solution that combines a credit card processing service, software, and cash register POS hardware in one system. Unlike the other register picks on our list, if you use Square’s POS register, you can’t rate-shop merchant account providers. But Square’s payment processing is very small business-friendly, with simple flat-rate fees and no startup or monthly account fees.

Square Terminal is an all-in-one portable POS cash register with point-of-sale software, credit card processing, and receipt printing built-in.

Square Register is Square’s all-in-one hardware with customer display and card payment processing.

The Square Stand includes a mount for your iPad and a connected payment processing terminal for your contactless and chip payments.

Add a cash register, printer and barcode scanner to your Square Stand through its USB hardware hub.

Square POS Cash Register Features

  • Sales and checkout: Registers support touch-screen and barcode entry, accept credit card and contactless payments, record cash and checks, add discounts and coupons, open tabs, split payments, add tips, and view real-time sales reports on any device.
  • Mobile sales: Add Square POS to multiple smartphones and tablets to complete transactions on the sales floor, tableside, at events, or curbside.
  • Taxes and reporting: Taxes automatically tally per set rules.
  • Interconnectivity: Record sales and process credit card payments without an internet or cellular connection. Connect unlimited registers and store locations on any device. Cloud-based software offers real-time data synchronization and reporting.
  • Receipts: Connect a receipt printer or send a digital email or SMS receipts that also include options for collecting customer feedback.
  • Inventory management: Store detailed product lists, add items to sales, auto inventory adjustments, sync inventory with an online store.
  • Employee management: Unlimited staff logins and track sales by staff for commissions. Options for adding payroll processing.
  • Customer management: Save customer contact information and track sales by customer.

Visit Square

Casio PCR-T280: Best Portable, Low-Cost Cash Register

Casio PCR-T280

What We Like

  • Affordable and portable
  • Built-in cash drawer and receipt printer
  • Reliable performance reputation
  • Simple, easy to use cash register system

What’s Missing

  • No integrated card payment processing
  • No internet or mobile connectivity
  • No customer data management
  • No tab or tip functions

Casio PCR-T280 Cash Register Pricing

If you just need a simple cash register to complete payments wherever you sell, the Casio PCR-T280 electronic cash register offers a good set of sales features for under $100. Plus, it weighs in at 11 pounds for portability. Available on Amazon and through most office and retail supply companies, this compact Casio cash register has a proven track record of reliable performance for temporary market sellers and small retailers alike.

As an all-in-one cash register unit, you don’t need to purchase a separate cash drawer and receipt printer—unlike the build-your-own cash registers from the POS systems on our list. However, to process credit cards, you’ll have to add a standalone terminal from your merchant account provider. This model does not have a connection for an integrated credit card terminal.

The Casio PCR-T280 is an affordable thermal cash register with built-in customer display and high-speed printer.

This entry level cash register provides additional functions such as thousands of price lookups and easy tax programming.

Allows you to add a second drawer with additional programming from third party sellers.

Features five main department keys to track your main product categories.

Casio PCR-T280 Cash Register Features

  • Sales and checkout: Quick and easy with a convenient change tray on top, rear customer display shows the total, coupons, and discounts can be manually entered. Record cash and check payments and split transactions. Manually process returns and exchanges.
  • Taxes and reporting: Four tax rates can be pre-set. Print daily sales totals throughout the day.
  • Offline mode: No internet connection required. No options to network with other registers or store locations.
  • Inventory management: Enter up to 1,200 products and prices, though there are no stock tracking features.
  • Employees: Eight user logins, track sales by the user.

This cash register is a basic unit that’s designed to add items and calculate sales, add taxes, complete and record cash and check payments, print receipts, track user logins, and print daily sales totals. If you need a compact, portable cash register that does this, the Casio PCR-T280 delivers. Compared to the full set of options that more advanced cash registers on our list provide, and especially the POS options, this cash register is bare-bones. But what it does, it does well.

Buy Casio PCR-T280 on Amazon

Casio SR-C4500: Best Cash Register for Businesses With Large Product Lists

Casio SR-C4500

What We Like

  • Wi-Fi technology and cloud reporting (Android and iOS compatible)
  • Up to 7,000 products/PLUs and 200 departments
  • Track up to 50 guest checks
  • Training mode

What’s Missing

  • Pricey
  • No mix and match pricing (BOGO, etc.)
  • No bottle deposit
  • No tax-exempt key

Casio SR-C4500 Cash Register Pricing

  • Casio SR-C4500: $479
  • Barcode scanner: $199
  • Laser barcode scanner: $207
  • Credit card terminal: $495, compatible with PAX S300 integrated EMV terminal. Processing rates vary depending on your individual merchant account.

The Casio SR-C4500 offers a big step up in functionality from the bare-bones PCR-T280 covered above. Ringing in at just under $500, the SR-C4500 is a fair jump in price, but for that, you gain many added capabilities. Most notably, the SR-C4500 stores up to 7,000 item prices, compared to the PCR-T280’s 1,200, making it ideal for shops with large product lists.

Plus, it supports an integrated barcode scanner and credit card terminal, has a user-friendly, spill-resistant keyboard with programmable quick keys, tracks commissions for up to 50 users, and tracks guest checks for hospitality businesses.

The Casio SR-C4500 is sold as an all-in-one cash register unit that includes a connected cash drawer and two built-in receipt printers. It also has two ports for connecting a barcode scanner (sold separately) and a credit card terminal, which you typically get through your credit card processing service.

Casio SR-C4500 Cash Register Features

  • Sales and checkout: 72-key flat programmable keyboard enables fast transactions. Connect a serial scanner to scan and record up to 3,000 pre-programmed items. Save up to 50 guest checks with details (for restaurant and hospitality businesses), print thermal or journal receipts, process refunds, and execute age verification for restricted products like alcohol.
  • Taxes and reporting: Set up to four tax rates. View sales activity, sales by employee, and hourly sales, and automatically save reports when you initiate daily close operations. Save reports to an SD card in CSV format or download Casio’s Connect ECR+ free mobile app to view and save sales reports.
  • Interconnectivity: Internet not required to operate the cash register but is necessary for credit card transactions and connecting to mobile reporting app. No options for multi-register or multi-location setups.
  • Casio Mobile App: Download Casio ECR+ on your smartphone and connect your cash register via Bluetooth. Gives you remote access to your cash register records saved on Casio’s cloud database.
  • Inventory management: Program up to 7,000 products or PLUs, including condiment and hash item programmability.
  • Employees: Add up to 50 clerks, track commissions, and run a training mode.

This model packs a lot of features into a reasonably priced cash register for small businesses (though the compatible card terminal can be pricey). It offers far more than the basic Casio register above in terms of checkout efficiency, internet connectivity, accessory integrations, stored items, staff commissions, and even food service features. But, when compared to the POS-driven cash registers on our list, it still falls short of their far more complete inventory tracking and overall business management features.

Overall, the Casio SR-C4500 is a great middle-ground between the entry-level cash register models and a full POS software system. It has a large product database and options for mobile app reporting—but still in a traditional cash register hardware setup.

Buy Casio SR-C4500

Sharp XE-A207: Best Cash Register That Connects With QuickBooks

Sharp XE-A207

What We Like

  • QuickBooks upload
  • Integrated payment processing
  • Up to 2,500 products

What’s Missing

  • No barcode scanner connectivity
  • No programmed discount codes
  • No customer data entry

Sharp XE-A207 Cash Register Pricing

In terms of features and price, the Sharp XE-A207 falls between the two Casio registers discussed in this guide. However, it delivers something that these, and many other budget-friendly cash registers on the market don’t—a link to your QuickBooks Pro software. With this, you can directly import your sales data into QuickBooks to streamline your bookkeeping and use QuickBooks to manage business tasks such as inventory tracking, purchase orders, and business reporting.

It’s important to note that most POS-based cash registers also support QuickBooks imports and integrations. For example, Square and Lightspeed both have a direct QuickBooks integration. Since a QuickBooks data download isn’t common in a budget-friendly cash register for small business, the Sharp XE-A207 stands out.

Like the Casio models on our list, Sharp’s XE-A207 includes a locking cash drawer and receipt printer in one complete unit. This cash register doesn’t support a barcode scanner, but it does connect to a credit card terminal that you get from your merchant services provider to fully integrate credit and debit card payments into your usual checkout flow.

The Sharp XE-A207 features advanced sales reporting and seamless integration with QuickBooks® Pro.

Supports barcode scanning and built-in SD card slot for programming, back up and recording

The Sharp XE-A207 features 99 pre-programmed departments and sales tracking for 25 clerk stations.

This model also comes with a 3. 7 inch LCD operator and one-line customer displays

Sharp XE-A207 Cash Register Features

  • Sales and checkout: Integrated credit card terminal, large clerk screen, and customer display. Manually enter discounts and coupons; however, there is a quick return button. Record cash and check payments. Built-in thermal printer for receipts.
  • Taxes and reporting: Four tax rates can be pre-set. Run daily sales totals.
  • Interconnectivity: No internet connection required to use the cash register. An integrated credit card terminal would likely require a connection.
  • Inventory management: Enter up to 2,500 products and prices; however, there’s no stock tracking.
  • Employees: 25 user logins; track sales by staff. No built-in commission features.

Since the Sharp register connects to a credit card terminal to integrate payments into your checkout, it beats the basic Casio out of the gate since that register has no terminal connections. It also supports a larger product list than the budget unit, with 2,500 stored products, but falls short of the Casio that holds 7,000 products.

Like the Casios, the Sharp doesn’t match the power of POS-driven registers, which deliver an array of built-in inventory, customer, staff, and business management features. However, its QuickBooks data transfer via its PC Link software helps fill the gap. This lets you save transaction data to an SD card in a QuickBooks-friendly format. From there, you can also manage inventory, purchasing, accounts payable, customers, and staff. This solution isn’t quite as streamlined as a complete POS system, but it’s a good middle ground.

Buy Sharp XE-A207 on Amazon

Lightspeed: Best POS Cash Register for Multi-Location Retailers and Restaurants


What We Like

  • Robust feature set w/ advanced inventory and reporting tools
  • Connect multiple registers and locations
  • Cloud-based system with real-time data sync

What’s Missing

  • Only for retail, specialty and restaurant businesses
  • Priciest option – ongoing monthly fees

Lightspeed POS Cash Register Pricing

  • Lightspeed cash register bundles: Quote-based pricing available for hardware bundles. Lightspeed can run on desktop computers, laptops, and iPads. Connect any mix of printers, cash drawers, barcode scanners, and card readers.
  • POS software monthly fees: $69 to $229 + $29 for additional registers for retail businesses. Restaurant software is available from $59 + $34 for additional registers with options for add-ons.
  • Payment processing: Lightspeed comes with built-in credit card processing with Lightspeed Payments. Rates are 2.6% + 10 cents for swipe, chip, and tap payments, 2.6% + 30 cents for manually keyed-in payments. Volume discounts are available.

The Lightspeed POS-based cash register delivers a very comprehensive set of multi-store management tools capable of tying inventory, purchasing, staff, and business management tasks across multiple locations—it even connects online sales. As a POS-based register system, Lightspeed lets you set up several registers in one or many locations and connect all data within one centralized, cloud-based software system.

The traditional cash registers on this list don’t have capabilities to connect multiple registers or locations. So, if you have a high-volume store or multi-location business, you need something more robust that can be networked. Lightspeed is one of the best options for businesses of that size and offers great value for its price point.

Lightspeed can run on any laptop, desktop, or mobile device and connect with card terminals, bar code scanners, and more.

Bluetooth allows you to wirelessly connect your terminal display with your cash register, barcode scanner, and printer

A desktop hardware kit is also available and comes complete with accessories

Lightspeed supports both USB and Bluetooth scanners

Lightspeed POS Cash Register Features

  • Sales and checkout: Touch-screen or computer-controlled checkout screen, barcode scanning, and entry. Add Lightspeed mobile POS app to multiple iPhones, iPads, and Android tablets for floor and tableside sales. Program discount codes and coupons that can be applied via code entry or barcode scan. Handle open tickets and tabs for restaurant sales. Saves customer data and transaction history for quick returns. Print receipts or send via email and SMS.
  • Taxes and reporting: Taxes automatically tally per set rules. Very sophisticated and customizable real-time analytics for sales and inventory. Hundreds of preset reports. Accounting integrations available.
  • Interconnectivity: Lightspeed has an “offline mode” to continue operating even if the internet connection is interrupted.
  • Inventory management: Store detailed inventory lists, add items to sales, auto inventory adjustments, track parts and ingredients, sync inventory with an online store and between multiple locations. Lightspeed also has granular ingredient-level stock tracking, features to manage product variants and custom orders, and sophisticated inventory reporting.
  • Employees: Create different logins with permission settings and track sales by employee.

Like Square, Lightspeed’s POS-driven cash registers deliver far more sales and operational features than standard cash registers. Like Square, you can build a cash register solution to meet your exact needs using Lightspeed, but it offers more register options than Square’s iPad-based system. You can build a cash register around an iPad tablet, or a Mac or PC computer, plus you can use Android tablets and iPhones as mobile registers. All of these connect to the shining star of Lightspeed’s feature set—advanced inventory management.

A top reason that small businesses choose a POS register over a standard register is its ability to track stock counts, pricing options, and customer data in real time. Here, Lightspeed truly delivers. Its advanced inventory management tools are top-notch, plus it has a robust purchase order system. For sellers managing large inventories and multiple vendors, Lightspeed’s fully integrated system takes the place of making daily updates on inventory spreadsheets and sales journals. Plus, you can oversee stock across store locations, in backroom or warehouse storage, and more.

Visit Lightspeed

Bottom Line

Many retailers and small businesses are making the move to POS-driven cash registers because they open doors to the many ways and places that customers shop and buy. Standard registers are inexpensive and make the checkout process faster and more accurate than hand-tallying sales on a calculator. However, their connectivity to mobile devices, online sales channels, and even to other registers within the sales store is nonexistent. To get a complete handle on your checkout functions, business operation, and customer-focused sales and marketing, a POS cash register for small businesses is the best solution.

You May Also Like …

Cash Register Store | Buy Cash Registers Online

Cash Register Packages

Casio Scanning Cash Register

Get our low price Casio SE-S400 scanning cash register for only $498 with free lifetime tech support. Cash registers highlights include: Scan 3000 unique barcodes, multi-line LCD display, SD memory card slot, Honeywell laser scanner, and more!
Click here for more info.

Multi Purpose Cash Register

New Sam4s SPS-340 multi featured cash register is perfect for many types of business. Great for convenience with a max of 20,000 items for scanning, and excellent cash register for a restaurant as a 100 key keyboard is great for having hot keys for your menu items.
Click here for details.

Touch Screen Cash Registers

Casio QT-6600 touch screen POS cash register does not run on Windows. Own operating system. Does not crash, have Windows errors or get viruses. Safe, secure and very stable cash registers. Keep working especially at peak hours without the fear of a crash or other unforseen downtime.
Click here for more info.

Multi Drawer Cash Registers

Lowest cost cash register with 2 cash drawers. Full metal construction drawers with 5 bill and 5 coin slots. Perfect option for keeping clerks responsible for cash in their own cash drawer. This cash register package helps reduce employee theft.
Click here for more info.

Tablet POS Package

Sam4s Tabby POS smart printer incorporates and communicates with Apple, PC’s, Android devices, etc to simplify and streamline your business. Tabby eliminates the traditional cash register and frees up counter space and can access up to 8 devices.
Click here for details.

Cash Register for Yogurt

Perfect low cost cash register for Yogurt shops. Casio TE-2200 cash register with CAS SW-20RS Scale that weighs products in OUNCES.
Click here to view more info.

What we offer…

At Cash Register Store we offer a large variety of cash registers, touch screens, accessories and consumable supplies. You can shop for cash registers by brands and package types by clicking here. We sell cash registers by Casio, Sharp, Sam4s and 1 Royal portable battery operated cash register model perfect for flea markets without electricity.

We carry many consumable supplies and accessories or add-ons for your cash registers like scanners, keyboard wetcovers, paper rolls, ink ribbons and many other products. Click any of the above icons or use the navigation bar on the top right column to find what cash registers you may be looking for.

Why buy your cash registers from us?

Variety – We offer many cash register models from various manufacturers including Casio, Sharp and Sam4s. Plus, we carry a large inventory of supplies ranging from paper rolls, ink ribbons, wetcovers, keys, manuals, cash / coin trays, etc.

Exclusivity – Unlike other online retailers, who sell everything from cash registers, fax machines, paper shredders to chairs, we ONLY sell cash registers and accessories for them. Thus we are focused and have a deeper understanding of what we sell, and we can help you choose the best cash register for your money and for your business.

Longevity – We have been online since the late 1990’s. Thus we have outlived many other online cash register retailers that have come and gone. We are here to help you, and supply your cash register needs for years to come.

Supportability – Unlike other online retailers who cannot support what they sell, or may charge you for help after the sale, we give our customers these extra perks:

  • Free Lifetime Support – Buy your cash register from us and support is free lifetime. Now get FREE support in Spanish!
  • Live Contact – When you call us, you speak to a live person everytime.
  • Not Automated – Since each call is live, never speak to an automated directory system.
  • Not Outsourced – Tech support for cash registers is provided in house here in Florida, and not outsourced to another country.

Savings – Bank on saving money as our cash register prices are discounted from the Manufacturers’ suggested retail prices. We sell ONLY NEW equipment, not refurbished or used cash registers unless otherwise stated. If you need any registers or other products not listed on our site, please contact us for availability.

Ordering – Ordering cash registers can be done on our website, or by calling us directly. We accept all major credit cards, company checks, wire transfers, Western Union or purchase orders. At this time purchase orders are only accepted for government institutions and universities. You can call, fax or email your bids or special requests.

International orders are welcome. To save you a few dollars we offer low international rates via UPS to Canada. Priority mail and Flat rate shipping is available for APO/FPO, US territories and other international locations at low prices. If you have a freight forwarder, we will gladly ship to them per your request. Check out our international ordering page for details.

Check out our old archived website to view various newer cash register models along with discontinued models. Click here to access our old website.

View cash registers via these quick links:

Casio: QT-6600, TE-8500, TE-7000, TE-4500, TE-3000, TK-3200, TE-2400, TE-2200, SE-C3500, TK-1550, SE-S3000, TE-1500, SE-C450, SE-S400, PCR-T280

Sam4s: SPS-345, SPS-340, ER-945, ER-940, ER-5215M, ER-5115II, ER-390M, ER-380, ER-350II, ER-285M, ER-265, ER-180T, ER-180,

Sharp: ER-A410, ER-A347, XE-A507, XE-A407, ER-A247, XE-A207,

Cash Register Brands: Casio Cash Registers, Sam4s Cash Registers, Sharp Cash Register

Cash Registers by Cash Register Distributors Warehouse

Cash Registers | Point of Sale | Sharp | Casio

carry new

Casio Cash Registers and are a Refurbisher of

Sharp Cash Registers. All our rebuilt/refurbished
registers have a one year 100% warranty (thats longer
then the original warranty) plus we carry

cash register supplies including Ink Ribbons &
Ink Rollers, Paper Rolls, Manuals, Tills, and Drawers.


Click below on the
model you are interested in to check our refurbished/rebuilt


All of our

cash registers can be fully programmed
at No Cost
to your specifications. Many
registers include free freight
and same day shipping. Perfect
for retail, restaurant, & small businesses.

We also sell Point of Sale (POS)
Cash Registers, please call us at 1-800-836-8400
or email us so that we
can address your specific POS Register System or
software needs.

If you don’t see
the register that you’re looking for
contact us!

Email us 7
days a week
or call us at 1-800-836-8400
with any questions about purchasing any one of our
cash registers. We will apply our over 100 years
of expertise to help you pick out the best register
to suit the needs of your store.


a cash register for your store, school or restaurant?
The experts at the Cash Register Distributors Warehouse
will guide you with your cash register / POS purchase.
If you have been looking for
Olivetti Registers,
Olympia Registers,
Panasonic Registers,
Yorkshire Registers or
Royal Registers we would
still like to talk with you.

We will not only program your cash register for
free, but we will also supply you with programming
information should you decide you would like to
reprogram in the future. And remember, all of our
cash registers come with a 1-year No Cost Warranty,
the very best in the business!


Best Cash Registers for Small Business 2021

Epos Now Hospitality POS System

Almost all businesses, the Square Register is stylish and easy to use.

Retail and hospitality businesses

Businesses after stylish and capable hardware

Small restaurants and hospitality businesses

Businesses looking for a cheap cash register

  • Stylish design
  • An easy to use touchscreen
  • Great all-round business features
  • Great range of peripherals
  • Includes a free iPad
  • More modular than Square’s Register
  • Waterproof
  • Solid-state drive for speedy loading
  • Comes with a receipt printer and cash drawer
  • Epos Now offers full installation and training
  • Includes a customer-facing display, cash drawer, and receipt printer
  • Stylish design
  • Range of custom programmable keys
  • Allows you to add up to 50 clerks
  • Integrated barcode scanner
  • Spill-proof keyboard
  • Stores up to 20,000 product lookup codes
  • Very affordable
  • Includes a rear-facing customer display
  • Allows up to 25 clerks
  • Can store up to 2,500 product lookup codes
  • Syncs with QuickBooks Pro for accounting
  • Rear-facing customer display
  • Spill-resistant keys
  • Supports up to 3,000 product lookup codes
  • *Financing unavailable in AL, DE, MS, MO, NH, and TN
  • Expensive
  • Retail only, not suitable for restaurants or bars
  • Expensive
  • Not particularly stylish
  • Very plain looking
  • Limited reporting functions
  • Doesn’t sync with the rest of your business
  • Relatively expensive
  • Won’t communicate with your inventory
  • Won’t sync with the rest of your business
  • Basic
  • Dated looks
  • Won’t sync with the rest of your business
  • Only has two ports for peripherals
  • Tired looks
  • Won’t communicate with the rest of your business

Advantages & Disadvantages of Electronic Cash Registers | Small Business

Businesses use electronic cash registers to process and record sales transactions. Depending on the quality of the model you select, your business can usually use a cash register for 10 years or more before you have to buy a new one. While there are advantages and disadvantages to using electronic cash registers, even less expensive models are equipped to meet the fundamental needs of a small business.

Purchasing an Electronic Cash Register

For small businesses just getting underway, the purchase of a traditional electronic cash register is often a more affordable investment than a point-of-sale system. Even if you start out with a low-cost model, you can always upgrade to more superior equipment later as your business grows. If you are purchasing an electronic cash register for the first time, make certain it has the memory capacity to meet your business needs. Higher-end models of cash registers that offer advanced functions provide features that allow for more complex record keeping and storing more data.


Electronic cash registers offer businesses numerous benefits including tracking customer transactions and speeding checkout time. Most models are easy to use yet provide accurate record keeping. Basic models include the keyboard, display and printer. Even low-cost cash registers include functions to record sales, calculate change, provide price look-ups and print customer receipts. Generally, electronic cash registers include software in the basic cost that allows you to charge the correct sales tax, run reports and identify sales by employee. Those that offer more advanced options often require you to purchase a separate software program depending on what type of records your business keeps. Security is another advantage. The cash drawer on an electronic cash register automatically locks, allowing only authorized users to log in with a password.


Although electronic cash registers are relatively easy to use, they require some training to operate. Models vary, so training on a new register is often necessary even if you have experience working with cash registers. The instructions for operating a cash register can differ depending on the model you purchase and the kinds of entries you can make on the machine. Cash registers also differ in mechanical features such as the number of keys and type of built-in printer. Another drawback associated with electronic cash registers is that you can lose data if the machine malfunctions or lose workplace productivity during power outages.

POS Systems

Compared with the cost of an electronic cash register, a point-of-sale system can be much more expensive but might be worth the investment if you find a system tailored to meet the needs of your business. Retail POS systems are designed for small and large businesses that operate in different types of industries. The overall cost of a POS system includes the cost of the software license for each user in addition to the expense of a POS terminal, cash drawer, scanner, card reader and printer for every workstation you set up. Add to that the optional cost of extended warranties, which can be a worthwhile expense for protecting your investment. Despite the cost, if your business is growing, a POS system can help improve productivity, thereby increasing your profitability.


Writer Bio

Amber Keefer has more than 25 years of experience working in the fields of human services and health care administration. Writing professionally since 1997, she has written articles covering business and finance, health, fitness, parenting and senior living issues for both print and online publications. Keefer holds a B.A. from Bloomsburg University of Pennsylvania and an M.B.A. in health care management from Baker College.

Cash Registers vs. POS Systems: How to Tell Which Is Right for Your Retail Biz

This is a post by Alexandra Sheehan.

Most thriving retail businesses process many transactions on a daily basis, sometimes thousands. To handle that kind of volume, brick-and-mortar businesses need to arm themselves with the tools — both hardware and software — to keep operations running smoothly.

The heart of a retail business? The point-of-purchase, cash register or point-of-sale (POS) system. While many may use those terms interchangeably, they’re not one and the same. In fact, there are many key differences that would affect which route you go for your retail business. Let’s dive into what the traditional cash register is, what a POS system, and how they’re different — plus how you can choose which option most suits your business.

What is a cash register?

The official definition of the term “cash register” is “a business machine that usually has a money drawer, indicates the amount of each sale, and records the amount of money received.”

A cash register logs transactions that occur in your store, creating a record of the money coming in and going out. It can also calculate and add taxes, generate receipts, and offer basic sales tracking. Many major grocery stores and department stores use cash registers.

The cash register was first invented back in 1879 by whiskey, wine and cigar merchant James Ritty as a preventative measure towards employee theft. And while we’re willing to bet employee theft was a lot more rampant back then, it’s still a concern for retailers. In fact, employee theft is the second-most leading cause of shrinkage for retailers, according to data by the National Retail Federation.

Cash registers have come a long way since their early iterations. Now, we have electronic cash registers that you commonly see in restaurants. While a basic cash register is set up to handle cash transactions, newer ones have more robust options.

Generally speaking, cash registers are only a few hundred dollars in cost, but if you want additional functions like credit card readers, barcode scanners or scales, then you’ll need to invest in additional hardware.

What is a POS system?

Point-of-sale is defined as “of or relating to the place (such as a check-out counter) where an item is purchased.” Point-of-sale (also point-of-purchase or POS) systems are the mechanisms with which retailers and customers can execute purchases.

Basically, a POS is like a cash register on steroids: You can use it to administer cash transactions and do everything that a normal register would do, plus you can gain more detailed POS reporting on those transactions. A POS usually has a touchscreen interface that employees use to administer purchases.

A POS may be comprised of a few components:

  • Touchscreen device
  • Card scanner
  • Chip reader
  • Barcode scanner
  • Computer
  • Server (the Cloud)

POS systems were introduced in the 1970s, when cash registers evolved into computerized POS terminals which could perform additional functions, like credit card processing and basic inventory management. They gained popularity and became commonplace in retail environments in the ’80s and ’90s. According to Transparency Market Research, the global point-of-sale industry stood generated $36.86 billion in revenue in 2013, 34% of which claimed by retailers.

Over the years, the POS system has become more advanced. Now, many POS terminals integrate with other retail business tools, such as inventory management, accounting or warehouse management software. Some are robust enough to act as a retail management command center that handles everything sales, inventory and customer management.

POS systems are essential for multi-channel sellers, as they can track and sync data across multiple store locations, warehouses and/or fulfillment centers. They provide a centralized location for data which allows retailers to stay on top of various channels and stores from a single platform. Boston Retail Partner’s 2015 POS/Customer Engagement Benchmarking Survey supports this outlook. According to the study, there will be a 663% increase in retailers with a single commerce platform in 2019.

POS systems also have features for a number of other components to your retail business, including:

Take Vend for a spin!

Effortlessly sell, manage, report and grow your retail business in every way with Vend’s unmatched POS, multi-outlet retail and inventory management system. Try it for free today! No credit card required.

Learn More

What is a mobile POS?

Mobile point-of-sale (mPOS) are an even more recent evolution of the modern cash register. Predictably, the main difference here is that a POS is not mobile, whereas an mPOS is. This is helpful for sellers who have multiple locations or frequently sell at events or markets, but it’s also useful for single-location brick-and-mortars.

mPOS systems make associates mobile, just like your customers. So, rather than forcing a customer to make their way to the point-of-purchase, the point-of-purchase can come to them. Anytime you can reduce friction along the path to purchase, you’re helping your odds at closing the sale. In fact, more than half of UK retailers rated mPOS as the most important in-store technology for consumers in 2014. They’re also typically smaller in size than a standard POS, which supports mobility.

It’s fairly common for an mPOS to have a monthly subscription fee.

Cash register vs. POS system: What are the differences?

On the surface, it looks like traditional cash registers and modern POS systems have the same purpose, which is to ring up sales. And while it’s true that both solutions can do this, their distinctions run much deeper. 

A cash register is a machine that stores your cash in a drawer and lets you facilitate the checkout process. Meanwhile, a POS system can do that AND help you run your retail business. 

The biggest difference between cash registers and POS systems is that the latter is so much more powerful, robust, and feature-rich. 

Consider the following:

Features and functionality

Cash registers: Lets you ring up sales and is equipped with a secure drawer for deposits and bills. Some cash registers can be customized based on your tax requirements, and others can also provide basic sales reports. 

POS systems: Allows you to do all of the above, plus:

  • manage your inventory
  • collect and store customer data
  • run a loyalty program
  • run reporting and analytics on your sales, inventory, customers, etc.
  • create and implement promotions
  • …and so much more.

Portability and flexibility

Modern POS systems are more portable and flexible than traditional cash registers. The latter pretty much comes in just one form: a cash register machine. But POS systems like Vend can run on different devices, including Mac, iPad, and PC so your checkout process can be as portable or as fleshed out as you want. 

Whether you’re ringing up sales behind a large cash wrap or want to do it on-the-go, a POS system will work for you. 


Point of sale systems have another advantage here. Most cash registers can only connect with your payment processor. But when you’re using a POS system, you can further extend its capabilities by integrating with solutions like your:

  • accounting software
  • ecommerce platform
  • loyalty and marketing automation software
  • payment processor
  • ERP
  • scheduling apps


If you’re on a really tight budget, then a traditional cash register may be more appealing, as these machines typically cost $100-$500 dollars. POS systems, on the other hand, typically cost $1,000 in annual fees, plus the cost of hardware — i.e., your computer or iPad.

That being said, a point of sale system should be seen as an investment. While it may cost more, the added features and functionality it offers can save you a tremendous amount of time while helping you grow your business. When you’re able to get the most out of your POS, the solution more than pays for itself.

Here’s a table summarizing some of our key points:

Cash register vs. POS system: What are the differences?
Cash register POS
Price Less expensive; $100–$800 Around $1,000/year in fees + hardware cost. But you typically get more bang for your buck.
Ease of use Easy to learn and train employees to use; has basic functions. Modern POS systems are as user-friendly and intuitive as most mobile apps. But for users who need support, some vendors provide email, phone, and online customer service and training.
Reporting Basic sales reporting. Multiple reporting options; improved accuracy. Some POS systems also come with sophisticated retail analytics that track sales, inventory, customers, and more.
Biggest advantages Long-lasting; reliable. Robust, grows with your business, offers much more features and functionality.
Biggest drawbacks Limited in functionality; archaic. Typically comes with subscription fees and may require regular software updates.

How to decide between a cash register or POS system

Choosing between a cash register, POS and mPOS for your retail business is like any other major business decision: The right answer completely depends on your unique needs. So, while there’s no one-size-fits-all answer here, there are a few considerations and questions that can guide you through the process:

  • What are my biggest pain points NOW? What’s the cause of those pain points?
  • Which types of payment methods does my business need to be able to accept?
  • Do we need to collect tax(es) for sales? Are they all the same tax, or are there different taxes for different customers, sales, stores or products?
  • How busy is my store on average?
  • How many departments, categories and product SKUs do I need to track?
  • How many products do we carry now? How many will we carry in the future?
  • How many registers do we have or need?
  • What is my current customer loyalty program?
  • What does my staff like or dislike about our setup?
  • How do we administer receipts to our customers?

Further Reading

If you need more info on how to effectively compare different point of sale solutions, download Vend’s POS Buyer’s Guide. In this resource, you will learn the 7 secrets to find a reliable POS system, and avoid the costly mistakes most retailers make when choosing a new retail platform.

In it you’ll learn:

  • How to budget for your POS system
  • How to find and vet providers
  • How to get the most out of the solution

Learn More

Here’s a quick summary of the steps we’ve outlined in our POS Buyer’s Guide:

1 Define the needs of your business. Refer back to that list of questions to understand what your core needs are.

2. Take note of the required hardware. This includes barcode scanners, scales, receipt printers, etc.

3. Set a budget. If you’re choosing mPOS, you’ll likely need to account for a monthly subscription fee, whereas cash registers and traditional POS may be upfront costs with occasional maintenance expenses.

4. Audit and compare POS systems. Ask other retailers in your network or the other business tools you use (accounting, inventory management, etc.) for referrals. Check sites like Capterra, Product Hunt or Merchant Maverick to see what others like/dislike about your options.

5. See the POS in action. Watch the demo videos on the POS websites and request a live demo with your top choices so you can ask more questions to a real human.

6. Get the setup right. The best POS companies will help you through this process. To reap the most benefits from your POS, you’ll want to invest time in the beginning to setting up templates, automations, workflows and other settings.

7. Make the most of your POS system. You’ve invested the time upfront to set yourself up for success, so now it’s time to use it.

What do you use in your business to administer transactions? If you’ve upgraded to a POS, which features have you benefited from the most?

Welcome to Cash Register Systems, Inc.

Albuquerque, NM

6011 Constitution Ave NE                                 Voice:       505-265-5979
Albuquerque, NM 87110                                   Fax:          505-265-6600   
E-mail: [email protected]                       Toll Free:  800-658-8620

An Introduction to our company:

Cash Register Systems, Inc. was established in 1975 and is celebrating its 40th year of business in New Mexico. Over the years, we have concentrated on strong customer/dealer relationships. Our relationships with our customers consist of quality products, quick friendly and precise service, plus superior supplies to serve you for years to come.


We have point Of Sale equipment for all your needs: Fine Dining, Fast Food, Pizza, Retail, Grocery, Tablet/Wireless, Credit/Gift Card Processing, and timekeeping systems. If you are interested in purchasing new equipment our selections consist of brands like,


We also have a large selection of USED and RENTAL equipment. We also sell products such as; Barcode Scanners; Receipt and Kitchen printers; Report Printers, Label Printers ; PCs and peripherals; and Credit Card Terminals. We can usually obtain products from other manufacturers as well as those listed above. Feel free to ask.


We are currently providing MERCURY PAYMENTS Credit/Gift/EBT card processing to our customers. Most Cash Registers and Point Of Sale Systems we offer can be integrated with On-Line Credit processing. We also offer terminal based Credit card solutions.


Our service technicians are factory trained and have over 100 years of combined experience in servicing Cash Registers. Our service department never closes, our technicians are on-call 24 hours a day 365 days a year. We offer 24 hour phone support, with a toll free number for out of town customers. We offer customized service plans to best serve our customers needs. Please let us know how we can help.


We carry a wide selection of cash register paper and ribbon products. We stock our shelves with brands such as CALIFORNIA Ribbons and GREENLEAF Paper. We offer Free Shipping or Delivery on paper when purchased by the case and ribbons when purchased by the dozen.
We also carry most common parts for the various cash registers we sell.

90,000 How to work without an online checkout. Legal Ways to Avoid Installing an Online Checkout

Online cash register is a new type of cash register with a fiscal drive,
which records information about checks issued by the organization. Then this data via the Internet
transferred to the Federal Tax Service.

From July 1, 2019, in accordance with 54-FZ “On the application
cash registers “, entrepreneurs are obliged to switch to online cash registers, for whom before
of this
the moment there was a deferral.These include individual entrepreneurs providing services, organizations on UTII and
individual SP on the patent.

On June 7, 2019, a bill was adopted,
which supplemented 54-FZ with new provisions. Here is the most important of the document.

Online checkout until July 1, 2021 may not apply to individual entrepreneurs
employees who sell goods of their own production or personally provide services.

Cashier can be used not where the client pays
purchase specified in p.
5.6 Art. 1.2 54-FZ cases. In this case, you can issue a paper check on the spot or
send an email to e-mail or SMS using the details specified by the client before the purchase.

It is possible not to issue a paper check to the customer. Instead, when calculating, you can
to the buyer to read from the display of a mobile phone, tablet, etc.etc. QR code for identification
a cashier’s check, send him a link to a check, a form of strict reporting or a form with check data.

About the cases in which this is possible, it is said in paragraphs.
5.7, 5.8 Art. 1.2 54-FZ.

90,000 Cash registers for individual entrepreneurs in 2021 – what cash registers are needed for individual entrepreneurs: is it necessary, the use of cash register

From July 1, 2019, the deadline for the installation of online cash registers for individual entrepreneurs has expired.However, this condition does not apply to everyone. Someone received an additional delay of 2 years, someone was exempted from using the cash register on an ongoing basis. We decided to figure out for whom the use of a cash register in 2021 will be mandatory, who received another deferral, and who may not use it at all in their activities.